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<body lang="EN-US" link="blue" vlink="purple" style="word-wrap:break-word">
<div class="WordSection1">
<p class="MsoNormal"><o:p> </o:p></p>
<div>
<div>
<p class="paragraph" style="background:white"><span style="color:black"><br>
<br>
</span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif;color:black"><o:p></o:p></span></p>
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<div>
<p class="paragraph" style="background:white"><span class="normaltextrun"><b><u><span style="color:#D13438">Important note:</span></u></b><u><span style="color:#D13438"> P<span style="background:white">lease do not forward this message directly to employees.
It is best practice to work with your agency’s communications staff to develop messages that can be shared with employees.</span></span></u><span style="color:black;background:white"> </span></span><span class="eop"><span style="color:black"> </span></span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif;color:black"><o:p></o:p></span></p>
<p class="paragraph" style="background:white;user-select:text;overflow-wrap:break-word;font-kerning:none">
<span style="color:black"><br>
<br>
</span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif;color:black"><o:p></o:p></span></p>
</div>
<div>
<div>
<p class="paragraph" style="background:white"><span class="normaltextrun"><span style="color:black">Good afternoon,</span></span><span class="eop"><span style="color:black"> </span></span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif;color:black"><o:p></o:p></span></p>
<p class="paragraph" style="background:white;user-select:text;overflow-wrap:break-word;font-kerning:none">
<span style="color:black"><br>
<br>
</span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif;color:black"><o:p></o:p></span></p>
</div>
<div>
<p class="paragraph" style="background:white"><span class="normaltextrun"><span style="color:black">As you may be aware, there is currently a cap on Compensatory (Comp) Time accruals in the Workday Payroll configuration that is in line with the contracted requirements.
The cap does not allow for employees to go over the specific Comp Time hours in their contract. This has put employees in a situation where Comp Time was moved into a status of “Forfeiture” and essentially causing them to use Comp Time or lose it. To solve
for the issue of employees having Comp Time moved into forfeiture, a payroll configuration change has been implemented to remove the maximum accrual cap for Comp Time and Spill Time effective dated on June 1, 2023. </span></span><span class="eop"><span style="color:black"> </span></span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif;color:black"><o:p></o:p></span></p>
<p class="paragraph" style="background:white;user-select:text;overflow-wrap:break-word;font-kerning:none">
<span style="color:black"><br>
<br>
</span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif;color:black"><o:p></o:p></span></p>
</div>
<div>
<p class="paragraph" style="background:white"><span class="normaltextrun"><span style="color:black">On August 1,
</span></span><span class="contextualspellingandgrammarerror"><span style="color:black">2023</span></span><span class="normaltextrun"><span style="color:black"> agencies will need to run the reports listed below to determine if there are any balances employees have above
the cap. Those balances will then need to be paid out.</span></span><span class="eop"><span style="color:black"> </span></span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif;color:black"><o:p></o:p></span></p>
<p class="paragraph" style="background:white;user-select:text;overflow-wrap:break-word;font-kerning:none">
<span style="color:black"><br>
<br>
</span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif;color:black"><o:p></o:p></span></p>
</div>
<div>
<p class="paragraph" style="background:white"><span class="normaltextrun"><b><span style="color:black">Compensatory Time reports:</span></b></span><span class="eop"><span style="color:black"> </span></span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif;color:black"><o:p></o:p></span></p>
</div>
<ul style="margin-top:0in" type="disc">
<li class="paragraph" style="color:black;mso-list:l2 level1 lfo1;background:white;user-select:text;cursor:text">
<span class="normaltextrun">Time Off | Compensatory Time | Forfeiture</span><span class="contextualspellingandgrammarerror"> ..</span><span class="normaltextrun"> 12/01/2022 to 06/30/2023</span><span class="eop"> </span><o:p></o:p></li></ul>
</div>
<div>
<ul style="margin-top:0in" type="disc">
<li class="paragraph" style="color:black;mso-list:l1 level1 lfo2;background:white">
<span class="normaltextrun">Time Off | Compensatory Time | Above 0 Hours</span><span class="eop"> </span><o:p></o:p></li><li class="paragraph" style="color:black;mso-list:l1 level1 lfo2;background:white;user-select: text;cursor:text">
<span class="normaltextrun">Time Off | Compensatory Time | Above 80 Hours</span><span class="eop"> </span><o:p></o:p></li><li class="paragraph" style="color:black;mso-list:l1 level1 lfo2;background:white;user-select: text;cursor:text">
<span class="normaltextrun">Time Off | Compensatory Time | Above 100 Hours</span><span class="eop"> </span><o:p></o:p></li><li class="paragraph" style="color:black;mso-list:l1 level1 lfo2;background:white;user-select: text;cursor:text">
<span class="normaltextrun">Time Off | Compensatory Time | Above 120 Hours</span><span class="eop"> </span><o:p></o:p></li><li class="paragraph" style="color:black;mso-list:l1 level1 lfo2;background:white;user-select: text;cursor:text">
<span class="normaltextrun">Time Off | Compensatory Time | Above 160 Hours</span><span class="eop"> </span><o:p></o:p></li><li class="paragraph" style="color:black;mso-list:l1 level1 lfo2;background:white;user-select: text;cursor:text">
<span class="normaltextrun">Time Off | Compensatory Time | Above 192 Hours</span><span class="eop"> </span><o:p></o:p></li><li class="paragraph" style="color:black;mso-list:l1 level1 lfo2;background:white;user-select: text;cursor:text">
<span class="normaltextrun">Time Off | Compensatory Time | Above 200 Hours</span><span class="eop"> </span><o:p></o:p></li><li class="paragraph" style="color:black;mso-list:l1 level1 lfo2;background:white;user-select: text;cursor:text">
<span class="normaltextrun">Time Off | Compensatory Time | Above 240 Hours</span><span class="eop"> </span><o:p></o:p></li><li class="paragraph" style="color:black;mso-list:l1 level1 lfo2;background:white;user-select: text;cursor:text">
<span class="normaltextrun">Time Off | Compensatory Time | Above 300 Hours</span><span class="eop"> </span><o:p></o:p></li><li class="paragraph" style="color:black;mso-list:l1 level1 lfo2;background:white;user-select: text;cursor:text">
<span class="normaltextrun">Time Off | Compensatory Time | Above 480 Hours</span><span class="eop"> </span><o:p></o:p></li></ul>
</div>
<div>
<div>
<p class="paragraph" style="background:white"><span class="normaltextrun"><span style="color:black">Reports will need to be run at the beginning of each month to see if any employees exceed the cap for your agency (if you would like these reports to be scheduled and
need assistance, please submit a case in Workday). If there are any employees over the cap, the hours will need be paid out using the “Compensatory Time | Time Off
</span></span><span class="contextualspellingandgrammarerror"><span style="color:black">( Cash</span></span><span class="normaltextrun"><span style="color:black">-</span></span><span class="contextualspellingandgrammarerror"><span style="color:black">Out )</span></span><span class="normaltextrun"><span style="color:black">”
task in Workday that when entered, automatically reduces the Comp Time balance. <b><i>Please note: You should only run the listed reports when the data is populated on August 1, 2023</i>.</b></span></span><span class="eop"><span style="color:black"> </span></span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif;color:black"><o:p></o:p></span></p>
</div>
<div>
<p class="paragraph" style="background:white"><span class="pagebreaktextspan"><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif;color:#666666">Page Break</span></span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif;color:black"><o:p></o:p></span></p>
</div>
<div>
<p class="paragraph" style="background:white"><span class="normaltextrun"><b><span style="color:black">Compensatory Time | Time Off
</span></b></span><span class="contextualspellingandgrammarerror"><b><span style="color:black">( Cash</span></b></span><span class="normaltextrun"><b><span style="color:black">-</span></b></span><span class="contextualspellingandgrammarerror"><b><span style="color:black">Out
)</span></b></span><span class="normaltextrun"><b><span style="color:black"> steps:</span></b></span><span class="eop"><span style="color:black"> </span></span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif;color:black"><o:p></o:p></span></p>
</div>
<ul style="margin-top:0in" type="disc">
<li class="paragraph" style="color:black;mso-list:l0 level1 lfo3;background:white;user-select:text;cursor:text">
<span class="normaltextrun">Go to Actions > Time and Leave> Maintain Accrual and Time Off Adjustments/Overrides:</span><span class="eop"> </span><o:p></o:p></li><li class="paragraph" style="color:black;mso-list:l0 level1 lfo3;background:white;user-select:text;cursor:text">
<span class="normaltextrun">Stay on the “Adjustments” tab</span><span class="eop"> </span><o:p></o:p></li><li class="paragraph" style="color:black;mso-list:l0 level1 lfo3;background:white;user-select:text;cursor:text">
<span class="normaltextrun">Click on the “+” to add a line</span><span class="eop"> </span><o:p></o:p></li><li class="paragraph" style="color:black;mso-list:l0 level1 lfo3;background:white;user-select:text;cursor:text">
<span class="normaltextrun">Type "comp time cash" and select “Compensatory Time | Time Off
</span><span class="contextualspellingandgrammarerror">( Cash</span><span class="normaltextrun">-</span><span class="contextualspellingandgrammarerror">Out )</span><span class="normaltextrun">” within the drop down</span><span class="eop"> </span><o:p></o:p></li><li class="paragraph" style="color:black;mso-list:l0 level1 lfo3;background:white;user-select:text;cursor:text">
<span class="normaltextrun">Add the appropriate hours in the “Units” column</span><span class="eop"> </span><o:p></o:p></li><li class="paragraph" style="color:black;mso-list:l0 level1 lfo3;background:white;user-select:text;cursor:text">
<span class="normaltextrun">Add the appropriate “Period”</span><span class="eop"> </span><o:p></o:p></li><li class="paragraph" style="color:black;mso-list:l0 level1 lfo3;background:white;user-select:text;cursor:text">
<span class="normaltextrun">Add a “Comment”</span><span class="eop"> </span><o:p></o:p></li></ul>
</div>
<div>
<p class="paragraph" style="background:white"><span class="normaltextrun"><span style="color:black">Thank you,</span></span><span class="eop"><span style="color:black"> </span></span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif;color:black"><o:p></o:p></span></p>
<p class="paragraph" style="background:white;user-select:text;overflow-wrap:break-word;font-kerning:none">
<span style="color:black"><br>
<br>
</span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif;color:black"><o:p></o:p></span></p>
</div>
<div>
<p class="paragraph" style="background:white"><span class="normaltextrun"><span style="color:black">DAS Workday Payroll and Time Tracking Team</span></span><span class="eop"><span style="color:black"> </span></span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif;color:black"><o:p></o:p></span></p>
</div>
<p class="MsoNormal"><span style="font-size:12.0pt;color:black"><o:p> </o:p></span></p>
</div>
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<div>
<p class="MsoNormal"><span style="font-size:12.0pt;color:black"><o:p> </o:p></span></p>
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<div id="Signature">
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<p class="MsoNormal"><span style="font-size:12.0pt;color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="background:white"><b><span style="font-size:12.0pt;color:black;background:white">DAS Workday Payroll & Time Tracking Team</span></b><span style="font-size:12.0pt;color:black;background:white"><br>
Workday Payroll Website: <a href="https://www.oregon.gov/das/hr/pages/workday.aspx" title="https://www.oregon.gov/das/HR/Pages/Payroll-time-tracking.aspx">
https://www.oregon.gov/das/hr/pages/workday.aspx</a></span><span style="font-size:10.5pt"><o:p></o:p></span></p>
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