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<p class="paragraph"><span class="normaltextrun"><b><span style="font-size:16.0pt;color:red">This message is for agencies with SEIU represented employees.</span></b></span><span class="eop"><span style="font-size:16.0pt;color:red"> </span></span><span style="font-size:12.0pt;color:black"><o:p></o:p></span></p>
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<p class="paragraph"><span style="font-size:16.0pt;font-family:"Calibri Light",sans-serif;color:#2F5496"><br>
<span class="normaltextrun"><b>SEIU Employees Sick Leave and Additional Time Worked in the Same Week as a Holiday Talking Points:
</b></span></span><span class="scxw245172760"><b><span style="font-family:"Calibri Light",sans-serif;color:#2F5496"> </span></b></span><span style="font-family:"Calibri Light",sans-serif;color:#2F5496"><br>
<br>
</span><span class="normaltextrun"><b><u><span style="color:red">Important note:</span></u></b><u><span style="color:red"> Please do not forward this message directly to employees. A sample email to employees follows this message, but it is best practice to
work with your agency’s communications staff to develop messages that can be shared with employees.</span></u></span><span class="eop"><span style="color:red"> </span></span><span style="color:red"><br>
<br>
<br>
</span><span style="font-size:12.0pt;color:#2F5496"><o:p></o:p></span></p>
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<p class="paragraph"><span class="normaltextrun"><b><span style="color:black">Overview:</span></b><span style="color:black"> A small portion of 25,000 SEIU employees who had
<i>sick leave</i> and <i>additional time worked</i> during weeks with a holiday may be impacted by the time calculation update implemented into Workday Payroll. The DAS Workday Team created a report (AUD | Active SEIU Members with SL and OT between Selected
Date) that will provide Payroll Partners with an estimate of the number of employees who had this
</span></span><span class="advancedproofingissue"><span style="color:black">particular set</span></span><span class="normaltextrun"><span style="color:black"> of circumstances. This item will need to be communicated at the agency level to provide direct communication
to the impacted employees. </span></span><span class="eop"><span style="color:black"> </span></span><span style="font-size:12.0pt;color:black"><o:p></o:p></span></p>
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<p class="paragraph"><span class="normaltextrun"><span style="color:black">Below are the talking points for Payroll Partners and a sample email to communicate steps that employees need to take:</span></span><span class="eop"><span style="color:black"> </span></span><span style="font-size:12.0pt;color:black"><o:p></o:p></span></p>
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<ul style="margin-top:0in" type="disc">
<li class="paragraph" style="color:black;mso-list:l1 level1 lfo1;user-select:text;cursor:text">
<span class="normaltextrun">For SEIU employees, the time calculation has been corrected to include holidays to count as time worked.</span><span class="eop"> </span><o:p></o:p></li><li class="paragraph" style="color:black;mso-list:l1 level1 lfo1;user-select:text;cursor:text">
<span class="normaltextrun">Payroll Partners need to identify the impacted employees.</span><span class="eop"> </span><o:p></o:p></li></ul>
<ul style="margin-top:0in" type="disc">
<ul style="margin-top:0in" type="circle">
<li class="paragraph" style="color:black;mso-list:l1 level2 lfo1;user-select:text;list-style-type:"o ";cursor:text">
<span class="normaltextrun"> To identify impacted employees, please run the “<b>AUD | Active SEIU Members with SL and OT between Selected Date</b>” report</span><span class="eop"> </span><o:p></o:p></li></ul>
</ul>
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<ul style="margin-top:0in" type="disc">
<li class="paragraph" style="color:black;mso-list:l0 level1 lfo2"><span class="normaltextrun">Payroll Partners will then go to the affected week through ‘Enter Time’ and ‘Run Calculations’ for that week. </span><span class="eop"> </span><o:p></o:p></li><li class="paragraph" style="color:black;mso-list:l0 level1 lfo2;user-select:text;cursor:text">
<span class="normaltextrun">Time totals will update once ‘Run Calculations’ is completed (see screenshots below).</span><span class="eop"> </span><o:p></o:p></li><li class="paragraph" style="color:black;mso-list:l0 level1 lfo2;user-select:text;cursor:text">
<span class="normaltextrun">Employee will need to then submit time to their manager for approval.</span><span class="eop"> </span><o:p></o:p></li><li class="paragraph" style="color:black;mso-list:l0 level1 lfo2;user-select:text;cursor:text">
<span class="normaltextrun">All time approved prior to the July 25, 2023, payroll cutoff will be paid out on the Aug. 15 pay. This will include prior months, if they are submitted and approved.
</span><span class="eop"> </span><o:p></o:p></li><li class="paragraph" style="color:black;mso-list:l0 level1 lfo2;user-select:text;cursor:text">
<span class="normaltextrun">This change will auto calculate when time is submitted and approved beginning with the July pay period.</span><span class="eop"> </span><o:p></o:p></li></ul>
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<div>
<p class="paragraph"><span class="eop"><span style="font-size:12.0pt;color:#414141"> </span></span><span style="font-size:12.0pt;color:black"><o:p></o:p></span></p>
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<p class="paragraph"><span style="font-size:12.0pt;color:black"><img width="270" height="356" style="width:2.8125in;height:3.7083in" id="Picture_x0020_1" src="cid:f7024205-d322-4744-a97b-35472875843c"></span><span class="eop"><span style="font-size:12.0pt;color:#414141"> </span></span><span style="font-size:12.0pt;color:black"><o:p></o:p></span></p>
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<p class="paragraph"><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif;color:black;background:white"><img width="722" height="354" style="width:7.5208in;height:3.6875in" id="Picture_x0020_2" src="cid:6bd00800-df42-4314-8e39-45bb4d148b94"></span><span style="font-size:12.0pt;color:#414141;background:white"><br>
<br>
</span><span style="font-size:12.0pt;color:black"><o:p></o:p></span></p>
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<p class="paragraph" style="background:white"><span class="normaltextrun"><b><span style="font-size:12.0pt;color:#2F5496">Sample email for Payroll Partners to send to their employees impacted by the SEIU time calculation update to add holiday as time worked. </span></b></span><span class="eop"><span style="font-size:12.0pt;color:#2F5496"> </span></span><span style="font-size:12.0pt;color:#2F5496"><br>
<br>
<br>
</span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif;color:black"><o:p></o:p></span></p>
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<p class="paragraph" style="background:white"><span class="normaltextrun"><u><span style="color:#D13438">Important note: It is best practice to work with your agency’s communications staff to develop messages that can be shared with employees.</span></u></span><span class="eop"><span style="color:#D13438"> </span></span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif;color:black"><o:p></o:p></span></p>
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<p class="paragraph" style="background:white"><span style="font-size:12.0pt;color:black"><br>
<span class="normaltextrun">Good afternoon, </span><span class="eop"> </span></span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif;color:black"><o:p></o:p></span></p>
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<p class="paragraph" style="background:white"><span class="normaltextrun"><span style="font-size:12.0pt;color:black"> </span></span><span class="eop"><span style="font-size:12.0pt;color:black"> </span></span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif;color:black"><o:p></o:p></span></p>
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<p class="paragraph" style="background:white"><span class="normaltextrun"><span style="font-size:12.0pt;color:black">This notice is to inform you of an update implemented in Workday Payroll on Jul. 21, 2023, regarding time worked during weeks with a holiday. </span></span><span class="eop"><span style="font-size:12.0pt;color:black"> </span></span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif;color:black"><o:p></o:p></span></p>
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<p class="paragraph" style="background:white"><span class="normaltextrun"><span style="font-size:12.0pt;color:black"> </span></span><span class="eop"><span style="font-size:12.0pt;color:black"> </span></span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif;color:black"><o:p></o:p></span></p>
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<p class="paragraph" style="background:white"><span class="normaltextrun"><span style="font-size:12.0pt;color:black">The time calculation was updated in Workday Payroll for SEIU employees to add holidays hours as time worked. What does this mean to you? If
you entered sick leave and/or had additional hours worked, you were not previously compensated at the correct straight rate of pay. The update made on Jul. 21, 2023, corrected the calculation to pay out correctly.
</span></span><span class="eop"><span style="font-size:12.0pt;color:black"> </span></span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif;color:black"><o:p></o:p></span></p>
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<p class="paragraph" style="background:white"><span class="eop"><span style="font-size:12.0pt;color:black"> </span></span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif;color:black"><o:p></o:p></span></p>
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<p class="paragraph" style="background:white"><span class="normaltextrun"><span style="font-size:12.0pt;color:black">To ensure you receive this pay adjustment, please go to your time sheet(s) that may have been impacted by the update and resubmit your time. Please
note that your manager must reapprove all time that was resubmitted. All resubmitted and approved time from Jan. 1 – Jun. 30, 2023, will be processed on the next payroll run that the time was approved on.</span></span><span class="eop"><span style="font-size:12.0pt;color:black"> </span></span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif;color:black"><o:p></o:p></span></p>
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<p class="paragraph" style="background:white"><span class="eop"><span style="font-size:12.0pt;color:black"> </span></span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif;color:black"><o:p></o:p></span></p>
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<p class="paragraph" style="background:white"><span class="normaltextrun"><span style="font-size:12.0pt;color:black">Employees that enter time worked for weeks with a holiday for July payroll and months going forward can expect to be compensated accurately
at the straight rate of pay. </span></span><span class="eop"><span style="font-size:12.0pt;color:black"> </span></span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif;color:black"><o:p></o:p></span></p>
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<p class="paragraph" style="background:white"><span class="normaltextrun"><span style="font-size:12.0pt;color:black">If you have any questions, please do not hesitate to contact us.</span></span><span class="eop"><span style="font-size:12.0pt;color:black"> </span></span><span style="font-size:12.0pt;color:black"><br>
<br>
<br>
</span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif;color:black"><o:p></o:p></span></p>
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<p class="paragraph" style="background:white"><span class="normaltextrun"><span style="font-size:12.0pt;color:black">Sincerely, </span></span><span class="eop"><span style="font-size:12.0pt;color:black"> </span></span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif;color:black"><o:p></o:p></span></p>
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<p class="paragraph" style="background:white"><span class="normaltextrun"><span style="font-size:12.0pt;color:black"> </span></span><span class="eop"><span style="font-size:12.0pt;color:black"> </span></span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif;color:black"><o:p></o:p></span></p>
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<p class="paragraph" style="background:white"><span class="normaltextrun"><span style="font-size:12.0pt;color:black">Agency Payroll </span></span><span class="eop"><span style="font-size:12.0pt;color:black"> </span></span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif;color:black"><o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><b><span style="font-size:12.0pt;color:black;background:white">DAS Workday Payroll & Time Tracking Team</span></b><span style="font-size:12.0pt;color:black;background:white"><br>
Workday Payroll Website: <a href="https://www.oregon.gov/das/hr/pages/workday.aspx" title="https://www.oregon.gov/das/HR/Pages/Payroll-time-tracking.aspx">
https://www.oregon.gov/das/hr/pages/workday.aspx</a></span><span style="font-size:10.5pt"><o:p></o:p></span></p>
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<p style="background:white;text-align:start"><span style="color:black"><img border="0" width="329" height="127" style="width:3.4305in;height:1.3263in" id="Picture_x0020_3" src="cid:549d9fa8-2afb-45b4-bbfc-c1a87e362671"></span><span style="color:black"> </span><o:p></o:p></p>
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