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<p class="MsoNormal">On behalf of Workday Admin- <o:p></o:p></p>
<p class="MsoNormal" align="center" style="text-align:center"><o:p> </o:p></p>
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<p class="MsoNormal">Payroll Partners, <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">The Workday Change Advisory Board (CAB) approved item 196 – Update PERS Codes to Calculate When an Employee is on an Extended Leave of Absence. This item was tested and approved for implementation in the May 2024 release with a known issue
around the timing of a termination and the resulting PERS calculation. <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">In August, Release item 614 was implemented to resolve the timing of termination and PERS calculations that was identified in May 2024.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">We then learned that there were some additional PERS calculation issues around Transfers and Seasonals. Seasonals and Transfers are new release items that are in progress and targeted for Nov. Release.
<o:p></o:p></p>
<p class="MsoNormal">Please see the attached timeline to help clarify which pay periods are impacted by these PERS calculation errors.
<o:p></o:p></p>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<p class="MsoNormal"><b>Please take the following steps with Seasonal and Transfers for corrections to PERS calculations.<o:p></o:p></b></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoNormal" style="mso-list:l0 level1 lfo3">Look at “<b>PERS EE Paid” </b>
deduction on the “Gross to Net” tab <o:p></o:p></li><li class="MsoNormal" style="mso-list:l0 level1 lfo3">Look at the <b>“PERS Pension”</b> Employer deduction on the “Additional Pay Components” tab
<o:p></o:p></li><li class="MsoNormal" style="mso-list:l0 level1 lfo3">Calculate the correct percentage based on the PERS Class Plan
<o:p></o:p></li><li class="MsoNormal" style="mso-list:l0 level1 lfo3">Use the “<a href="https://wd5.myworkday.com/oregon/email-universal/inst/25755$685/rel-task/2998$40834.htmld">New Hire/Re-Employment Checklist</a>” to validate employees pay (include all earnings and deductions)<o:p></o:p></li><li class="MsoNormal" style="mso-list:l0 level1 lfo3">Use the “<a href="https://wd5.myworkday.com/oregon/email-universal/inst/25755$685/rel-task/2998$40834.htmld">New Hire/Re-Employment Checklist</a>” to validate leave balances
<o:p></o:p></li><li class="MsoNormal" style="mso-list:l0 level1 lfo3">Make pay input to adjust the PERS Employee and Employer paid entries as needed.<o:p></o:p></li><ol style="margin-top:0in" start="1" type="a">
<li class="MsoNormal" style="mso-list:l0 level2 lfo3">It is recommended that Pay Input be entered as a one-time adjustment for the additional amount needed to correct the PERS Class Plan percentage amount.
<o:p></o:p></li></ol>
</ol>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">In addition to the corrections to seasonals and transfers, you will also want to review terminations from May – July 2024 for any potential corrections to PERS calculations.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">We apologize for this error and any inconvenience it may cause and will keep you notified when these items have been resolved.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Please submit a case if you have any questions about this issue.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Sincerely, <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">DAS Workday Team<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="mso-ligatures:none"><img border="0" width="180" height="180" style="width:1.875in;height:1.875in" id="Picture_x0020_3" src="cid:image001.png@01DB2090.80774080"></span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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