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<p class="MsoNormal">On behalf of Workday Admin-<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<div>
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<p class="MsoNormal"><b><span style="font-family:"Calibri",sans-serif;mso-ligatures:none">From:</span></b><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"> BACHMANN Rhonda * DAS
<br>
<b>Sent:</b> Tuesday, October 29, 2024 12:52 PM<br>
<b>To:</b> FLORES Fabiola * DAS <<a href="mailto:Fabiola.FLORES@das.oregon.gov">Fabiola.FLORES@das.oregon.gov</a>>; LOWRY Timothy * DAS <<a href="mailto:Timothy.Lowry@das.oregon.gov">Timothy.Lowry@das.oregon.gov</a>><br>
<b>Cc:</b> LEWIS Seth * DAS <<a href="mailto:Seth.LEWIS@das.oregon.gov">Seth.LEWIS@das.oregon.gov</a>>; SVAY Terry * DAS <<a href="mailto:Terry.SVAY@das.oregon.gov">Terry.SVAY@das.oregon.gov</a>>; LAWSON Twyla * DAS <<a href="mailto:Twyla.LAWSON@das.oregon.gov">Twyla.LAWSON@das.oregon.gov</a>>;
ROYSTON Renee R * DAS <<a href="mailto:Renee.R.Royston@das.oregon.gov">Renee.R.Royston@das.oregon.gov</a>><br>
<b>Subject:</b> Opt out of Paper W-2<o:p></o:p></span></p>
</div>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Good afternoon, <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">On October 17, 2024, Workday Change Advisory Board approved the implementation of the option for employees to elect to opt out of paper W-2. Below is a draft introductory email that you can use to communicate the Department of Administrative
Services (DAS) opt out of paper W-2 attachment to your agency. <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Here are some suggested channels of communication to consider when communicating the opt out of paper W-2 message within your agency: <o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in"><o:p> </o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l1 level1 lfo1">Coordinate with internal communications teams on how to message this with employees <o:p></o:p></li></ul>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l2 level1 lfo2">Post on agency intranet page <o:p></o:p></li></ul>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l0 level1 lfo3">Share in agency division/department notices and meetings <o:p></o:p></li></ul>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l3 level1 lfo4">Share with Human Resources department <o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Additionally, this message will also be posted on Workday Announcements for all employees. <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><b><o:p> </o:p></b></p>
<p class="MsoNormal"><b>DRAFT Email for distribution to agency employees:</b> <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Subject Line: You can now opt out of receiving a paper copy of your W-2<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">Good morning, <o:p></o:p></p>
<p class="MsoNormal">The Department of Administrative Services Workday Team has updated the system to include a feature to opt out of paper W-2s. Please see the attached communication for more information on this topic. <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Sincerely, <o:p></o:p></p>
<p class="MsoNormal">[Insert your agency name] <o:p></o:p></p>
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<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">If you have any questions about this communication, please create a Help Case in Workday.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Sincerely, <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Oregon Department of Administrative Services Workday Team <o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
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