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<div class="WordSection1">
<p class="MsoNormal">On behalf of CHRO Policy<o:p></o:p></p>
<div class="MsoNormal" align="center" style="text-align:center">
<hr size="2" width="100%" align="center">
</div>
<p class="xmsonormal"><o:p> </o:p></p>
<p class="xmsonormal">Greetings! <o:p></o:p></p>
<p class="xmsonormal"> <o:p></o:p></p>
<p class="xmsonormal">If you attended the recent presentations on ACA New Temp Hire and Eligibility, you may already be familiar with the updates we discussed. This email aims to provide a clear review and offer additional details to ensure everyone is on the
same page.<o:p></o:p></p>
<p class="xmsonormal"> <o:p></o:p></p>
<p class="xmsonormal"><b>Update to our Temporary Employee Hiring Process</b><o:p></o:p></p>
<p class="xmsonormal">Effective January 1, 2025, the process for hiring temporary employees in Workday was updated. This important change affects how we manage the process to determine eligibility for healthcare coverage of temporary employees.
<o:p></o:p></p>
<p class="xmsonormal"> <o:p></o:p></p>
<p class="xmsonormal"><b>Important New Requirement in the Hiring Process </b><o:p></o:p></p>
<p class="xmsonormal">The temporary employee hiring business process has been updated with required steps to enhance the accuracy and efficiency of determining coverage eligibility—vital for PEBB's accurate IRS reporting. To proceed with the temporary employee
hire procedure, you must complete these steps.<o:p></o:p></p>
<p class="xmsonormal"> <o:p></o:p></p>
<p class="xmsonormal"><b>Attached Resources for Further Guidance:</b><o:p></o:p></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="xmsolistparagraph" style="margin-left:0in;mso-list:l1 level1 lfo1">Revised Knowledge Article
<i>(see Step 3, under HR Partner)</i><o:p></o:p></li><li class="xmsolistparagraph" style="margin-left:0in;mso-list:l1 level1 lfo1">FAQs
<i>(updated continuously) </i><o:p></o:p></li><li class="xmsolistparagraph" style="margin-left:0in;mso-list:l1 level1 lfo1">Click
<b><span style="color:blue"><a href="https://www.oregon.gov/das/HR/Documents/Important%20Health%20Benefits%20Information%20Offer%20of%20Coverage%20for%20Temp%20Employees.pdf"><span style="color:blue">here</span></a></span></b> to view
<i>Offer of Coverage and Important Health Benefits Information Form</i><o:p></o:p></li><li class="xmsolistparagraph" style="margin-left:0in;mso-list:l1 level1 lfo1">ACA Temp Hire Questionnaire Worksheet (Supplementary Tool)<o:p></o:p></li><ol style="margin-top:0in" start="1" type="a">
<li class="xmsolistparagraph" style="margin-left:0in;mso-list:l1 level2 lfo1">The
<i>ACA Temp Hire Questionnaire Worksheet (Supplementary Tool)</i> is designed as a supplementary resource and not as a replacement for Workday's processes. It serves as a practical tool for users to familiarize themselves with the procedures before engaging
with the business processes where this worksheet is embedded in Workday.<o:p></o:p></li></ol>
</ol>
<p class="xmsonormal"><b>Need Help?</b><o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="xmsolistparagraph" style="margin-left:0in;mso-list:l0 level1 lfo2">For process-related questions, please contact DAS Workday by submitting a case in Workday.<o:p></o:p></li><li class="xmsolistparagraph" style="margin-left:0in;mso-list:l0 level1 lfo2">For policy-related inquiries, email us at
<span style="color:blue"><a href="mailto:chro.policy@das.oregon.gov"><span style="color:blue">chro.policy@das.oregon.gov</span></a>.</span><o:p></o:p></li></ul>
<p class="xmsonormal"> <o:p></o:p></p>
<p class="xmsonormal"><span style="color:black;background:yellow">Please share this with your team members who are directly involved in managing this process</span>, and do not hesitate to reach out if you have any questions!<o:p></o:p></p>
<p class="xmsonormal"> <o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:9.0pt"><img border="0" width="336" height="160" style="width:3.5in;height:1.6666in" id="_x0000_i1029" src="cid:image001.jpg@01DB6C26.1184E240"></span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:10.0pt">Visit the CHRO website: </span>
<span style="font-size:12.0pt"><a href="https://www/oregon.gov/das/HR/pages/index.aspx"><span style="font-size:10.0pt">https://www/oregon.gov/das/HR/pages/index.aspx</span></a></span><span style="font-size:10.0pt">
</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:10.0pt">CHRO Compliance: </span><span style="font-size:12.0pt"><a href="mailto:chro.compliance@das.oregon.gov"><span style="font-size:10.0pt">chro.compliance@das.oregon.gov</span></a></span><o:p></o:p></p>
<p class="xmsonormal"> <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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