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<p class="MsoNormal">On behalf of PEBB Administration</p>
<div class="MsoNormal" align="center" style="text-align:center">
<hr size="2" width="100%" align="center">
</div>
<p class="MsoNormal"><span style="font-family:"Verdana",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Verdana",sans-serif;color:black">Good morning,</span><span style="font-family:"Verdana",sans-serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Verdana",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Verdana",sans-serif;color:black">PEBB has been working with the State Controllers Division and the Workday team on auditing benefits for employees and current processes. We found that since we do things a little
differently now that payroll is handled and processed in the Workday system, we need to adjust a few processes.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Verdana",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Verdana",sans-serif;color:black">One main process we have changed immediately is how you process The Standard Insurance premium waivers, specifically, for Short Term Disability (STD) and Long-Term Disability (LTD).
These waivers are sent to you and approved by The Standard. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Verdana",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><u><span style="font-family:"Verdana",sans-serif;color:black">New process effective immediately:<o:p></o:p></span></u></b></p>
<p class="MsoNormal"><b><u><span style="font-family:"Verdana",sans-serif;color:black"><o:p><span style="text-decoration:none"> </span></o:p></span></u></b></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoNormal" style="color:black;mso-list:l1 level1 lfo1"><span style="font-family:"Verdana",sans-serif">When you receive one of these premium waiver notices specifically for STD or LTD, you
<u>will not be</u> making any changes in the system and will need to leave the STD and LTD coverage active.
<o:p></o:p></span></li></ol>
<p class="MsoNormal"><span style="font-family:"Verdana",sans-serif;color:black"><o:p> </o:p></span></p>
<ol style="margin-top:0in" start="2" type="1">
<li class="MsoNormal" style="color:black;mso-list:l1 level1 lfo1"><span style="font-family:"Verdana",sans-serif">You will need to manually term or stop the premium in Workday based on the approval date in the waiver letter. For the process of how to do this
in Workday, please contact OSPS.<o:p></o:p></span></li></ol>
<p class="MsoNormal"><span style="font-family:"Verdana",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><u><span style="font-family:"Verdana",sans-serif;color:black">Continue process for other Standard benefits (Opt Life, Dep Life, etc.):<o:p></o:p></span></u></b></p>
<p class="MsoNormal"><b><u><span style="font-family:"Verdana",sans-serif;color:black"><o:p><span style="text-decoration:none"> </span></o:p></span></u></b></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoNormal" style="color:black;mso-list:l0 level1 lfo2"><span style="font-family:"Verdana",sans-serif">When you receive a waiver of premiums for any other Standard benefit like Optional Life, Dependent Life, etc. Please continue the current process
in the PEBB system by using the QSC “Standard Premium Waiver” to term the other approved Standard waived benefits based on the letter from The Standard.<b><u><o:p></o:p></u></b></span></li></ol>
<p class="MsoNormal"><b><u><span style="font-family:"Verdana",sans-serif;color:black"><o:p><span style="text-decoration:none"> </span></o:p></span></u></b></p>
<ol style="margin-top:0in" start="2" type="1">
<li class="MsoNormal" style="color:black;mso-list:l0 level1 lfo2"><span style="font-family:"Verdana",sans-serif">For any retro activity that you are unable to process in the system due to QSC restrictions, please contact PEBB at
<a href="mailto:PDB.Administration@odhsoha.oregon.gov">PDB.Administration@odhsoha.oregon.gov</a> for assistance in making the change. You will also need to follow up with Workday payroll to ensure the premiums are waived appropriately based on the letter from
The Standard.<o:p></o:p></span></li></ol>
<p class="MsoNormal"><span style="font-family:"Verdana",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Verdana",sans-serif;color:black">Thank you,<o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-family:"Arial",sans-serif;color:black">Miriam Sierra<span style="mso-ligatures:none"><o:p></o:p></span></span></b></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:black">Pebb.Benefits System Administrator<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:black">OREGON HEALTH AUTHORITY<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:black">Health and Policy Analytics<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:black">Public Employees’ Benefit Board<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:black"><a href="mailto:Miriam.Sierra@odhsoha.oregon.gov%20"><span style="color:#467886">Miriam.Sierra@</span><span style="font-family:"Trebuchet MS",sans-serif;color:#467886">oha.oregon.gov</span><span style="color:#467886">
</span></a></span><span style="font-family:"Trebuchet MS",sans-serif;color:#1F497D"> </span><span style="font-family:"Trebuchet MS",sans-serif;color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Trebuchet MS",sans-serif;color:black">Mobile: 503-930-3360<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:black">Desk: 503-378-8069<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:black">Fax: 503-373-1654</span><span style="font-family:"Trebuchet MS",sans-serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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