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<p class="MsoNormal"><span style="font-family:"Times New Roman",serif">On behalf of the Workday Admin Team:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif">______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif"><o:p> </o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:4.0pt;margin-left:0in;page-break-after:avoid">
<span style="font-size:16.0pt;font-family:"Aptos Display",sans-serif;color:#0F4761">Time Entry Reminder Notice – Update Aug. 8, 2025:
<o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p> </o:p></span></b></p>
<p class="MsoNormal" style="margin-top:8.0pt;page-break-after:avoid"><b><span style="font-family:"Aptos Display",sans-serif;color:#0F4761">For Employees<o:p></o:p></span></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="margin-bottom:4.0pt;page-break-after:avoid;mso-list:l0 level1 lfo1">
<span style="color:black;background:white">For mid-month payment of July overtime, differentials, premium pay, or other eligible pay types above your regular salary, you must enter and submit your time for approval before your agency’s payroll deadline. </span><o:p></o:p></li></ul>
<p class="MsoNormal" style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:4.0pt;margin-left:0in;page-break-after:avoid">
<b><span style="font-family:"Aptos Display",sans-serif;color:#0F4761">For Managers<o:p></o:p></span></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l0 level1 lfo1">Meet the approval deadline<b><i>. All time worked for July must be approved</i></b>
<b><i>prior to the</i></b> <b><i>Workday payroll processing deadline of Aug. 11, 2025</i></b>.<o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Please refer to the message below for additional time entry resources. (<i>Sent Aug. 6, 2025</i>)<o:p></o:p></p>
<p class="MsoNormal">Share these resources and remind your staff to enter, submit, and approve time for July mid-month pay.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">In Partnership, <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">DAS Workday Oregon Program<o:p></o:p></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none">_______________________________________________________________________________________________________________________________________________________________________________________________________________<o:p></o:p></span></b></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><i><span style="font-size:14.0pt">This message is being sent to statewide listservs for agency directors, payroll and HR.</span></i><span style="font-size:14.0pt"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:.25in;margin-right:0in;margin-bottom:4.0pt;margin-left:0in;page-break-after:avoid">
<span style="font-size:20.0pt;font-family:"Aptos Display",sans-serif;color:#0F4761">Automatic system approval for mid-month time entry in Workday is ending.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-family:"Aptos Display",sans-serif;color:#0F4761">Who</span></b><b><span style="font-family:"Aptos Display",sans-serif"><o:p></o:p></span></b></p>
<p class="MsoNormal">This affects hourly employees, overtime-eligible salaried staff, and anyone receiving mid-month pay beyond their regular salary. This is most common for payment of overtime, differentials, and premium pay.<b>
</b><o:p></o:p></p>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<p class="MsoNormal"><b><span style="font-family:"Aptos Display",sans-serif;color:#0F4761">What</span></b><b><span style="font-family:"Aptos Display",sans-serif"><o:p></o:p></span></b></p>
<p class="MsoNormal">Employees must enter and submit time for approval by managers before the mid-month Workday payroll processing deadline, to be paid on the mid-month pay day.
<o:p></o:p></p>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<p class="MsoNormal"><b><span style="font-family:"Aptos Display",sans-serif;color:#0F4761">When</span></b><b><span style="font-family:"Aptos Display",sans-serif"><o:p></o:p></span></b></p>
<p class="MsoNormal">Starting with the August 2025, mid-month payroll processing deadline, Workday will no longer auto-approve time entries for mid-month payroll.
<o:p></o:p></p>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<p class="MsoNormal"><b><span style="font-family:"Aptos Display",sans-serif;color:#0F4761">How</span></b><b><span style="font-family:"Aptos Display",sans-serif"><o:p></o:p></span></b></p>
<p class="MsoNormal">Follow your agency’s deadlines. Agencies may have more specific deadlines for time entry, review, and approval. Contact your agency payroll office if you have questions about time entry or payroll deadlines for your agency.<o:p></o:p></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt"><o:p> </o:p></span></b></p>
<p class="MsoNormal" style="mso-margin-top-alt:.25in;margin-right:0in;margin-bottom:4.0pt;margin-left:0in;page-break-after:avoid">
<span style="font-size:20.0pt;font-family:"Aptos Display",sans-serif;color:#0F4761">Tips for success in August<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:8.0pt;page-break-after:avoid"><b><span style="font-family:"Aptos Display",sans-serif;color:#0F4761">For Employees<o:p></o:p></span></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="margin-bottom:4.0pt;page-break-after:avoid;mso-list:l0 level1 lfo1">
<span style="color:black;background:white">For mid-month payment of July overtime, differentials, premium pay, or other eligible pay types above your regular salary, you must enter and submit your time for approval before your agency’s payroll deadline. </span><o:p></o:p></li></ul>
<p class="MsoNormal" style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:4.0pt;margin-left:0in;page-break-after:avoid">
<b><span style="font-family:"Aptos Display",sans-serif;color:#0F4761">For Managers<o:p></o:p></span></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l0 level1 lfo1">Meet the approval deadline<b><i>. All time worked for July must be approved</i></b>
<b><i>prior to the</i></b> <b><i>Workday payroll processing deadline of Aug. 11, 2025</i></b>.<o:p></o:p></li><li class="MsoNormal" style="mso-list:l0 level1 lfo1">Delegate Workday tasks if you are out of the office or unavailable to approve timesheets by the deadline.<o:p></o:p></li><li class="MsoNormal" style="mso-list:l0 level1 lfo1">When setting up delegations include “Start on My Behalf” tasks displayed below:
<o:p></o:p></li></ul>
<p class="MsoNormal" style="margin-left:1.0in"><span style="font-size:14.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-left:1.0in"><span style="mso-ligatures:none"><img width="394" height="311" style="width:4.1in;height:3.2416in" id="Picture_x0020_2" src="cid:image001.jpg@01DC086F.3A4B07A0"></span><span style="font-size:11.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:4.0pt;margin-left:0in;page-break-after:avoid">
<b><span style="font-family:"Aptos Display",sans-serif;color:#156082">For </span>
</b><b><span style="font-family:"Aptos Display",sans-serif;color:#0F4761">Agency Payroll, Human Resources and Managers
<o:p></o:p></span></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l2 level1 lfo2">Frequently run time reports to review unsubmitted and unapproved time entry for your agency or your team:<o:p></o:p></li></ul>
<p class="MsoNormal" style="margin-left:1.0in"><b><span style="font-size:14.0pt">PAY|Workers with Time details Not Submitted
<o:p></o:p></span></b></p>
<p class="MsoNormal" style="margin-left:1.0in"><b><span style="font-size:14.0pt">PAY|Workers with Unapproved Time Review Events
<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt"><o:p> </o:p></span></b></p>
<p class="MsoNormal" style="mso-margin-top-alt:.25in;margin-right:0in;margin-bottom:4.0pt;margin-left:0in;page-break-after:avoid">
<span style="font-size:20.0pt;font-family:"Aptos Display",sans-serif;color:#0F4761">Resources
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt">Share the resources below within your agency and follow up with employees about this change.
<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:4.0pt;margin-left:0in;page-break-after:avoid">
<b><span style="font-family:"Aptos Display",sans-serif;color:#0F4761">For Employees<o:p></o:p></span></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l2 level1 lfo2"><a href="https://wd5.myworkday.com/oregon/email-universal/inst/25755$2021/rel-task/2998$40834.htmld"><span style="color:#467886">Employee Time Entry Overview</span></a>
<i>(New Help Article)</i><o:p></o:p></li><li class="MsoNormal" style="mso-list:l2 level1 lfo2"><a href="https://wd5.myworkday.com/oregon/email-universal/inst/21037$38892/rel-task/2998$33471.htmld"><span style="color:#467886">Frequently Asked Questions for Stopping Time Entry Auto Approve</span></a><o:p></o:p></li><li class="MsoNormal" style="mso-list:l2 level1 lfo2"><span style="font-size:11.0pt">Mid-Month Time Entry Update – Workday Announcements – PDF attached<o:p></o:p></span></li></ul>
<p class="MsoNormal" style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:4.0pt;margin-left:0in;page-break-after:avoid">
<b><span style="font-family:"Aptos Display",sans-serif;color:#0F4761">For Managers
<o:p></o:p></span></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="page-break-after:avoid;mso-list:l1 level1 lfo3"><a href="https://wd5.myworkday.com/oregon/email-universal/inst/25755$2031/rel-task/2998$40834.htmld"><span style="color:#467886">Manager Time Approval Overview</span></a>
<i>(New Help Article)</i><o:p></o:p></li><li class="MsoNormal" style="mso-list:l1 level1 lfo3"><a href="https://wd5.myworkday.com/oregon/email-universal/inst/25755$808/rel-task/2998$40834.htmld"><span style="color:#467886">Delegate My Tasks</span></a> (<i>Help Article</i>)<b><o:p></o:p></b></li><li class="MsoNormal" style="mso-list:l1 level1 lfo3"><a href="https://wd5.myworkday.com/oregon/email-universal/inst/21037$38883/rel-task/2998$33471.htmld"><span style="color:#467886">Frequently Asked Questions for Stopping Time Entry Auto Approve</span></a><o:p></o:p></li><li class="MsoNormal" style="mso-list:l1 level1 lfo3"><span style="font-size:11.0pt">Mid-Month Time Entry Update – Workday Announcement – PDF Attached<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:.25in;margin-right:0in;margin-bottom:4.0pt;margin-left:0in;page-break-after:avoid">
<span style="font-size:20.0pt;font-family:"Aptos Display",sans-serif;color:#0F4761">Need help?
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt">Create a Workday Help Case if you have follow-up questions or concerns about this change.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt">Regards, <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt">DAS Chief Human Resource Office<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt">DAS Office of State Controller<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt">DAS Workday Oregon Program</span><span style="font-size:11.0pt"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;mso-ligatures:none"><img border="0" width="243" height="58" style="width:2.5333in;height:.6in" id="Picture_x0020_1" src="cid:image002.png@01DC086F.3A4B07A0"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
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