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<p class="MsoNormal">Good afternoon, Payroll Partners,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Four new earning codes, on Release Item R1128, have been approved by CAB on 8/21/25 and will be available in September 2025. Below you will find the details of these new earnings codes, which will be reviewed in tomorrow's Payroll Partner
Standup meeting.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">These earning codes were created to bill the agencies directly for Net Negative Clearing and Current Period Premiums through the SFMA integration.
<o:p></o:p></p>
<p class="MsoNormal">This will replace the BT process for Current Period Premiums and Central Net Negative Clearing of Overpayments.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Name: Miscellaneous – Central Clearing of Run 1 Negatives – Earning (Central Use Only)<o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l1 level1 lfo1">Code: MISCRUN1NEGEARN<o:p></o:p></li><li class="MsoNormal" style="mso-list:l1 level1 lfo1">Description: Will be used by WD Admin to clear net negatives at the time of Run 1 payroll<o:p></o:p></li><li class="MsoNormal" style="mso-list:l1 level1 lfo1">Function: to bill the agency directly for the net negative clearing through the WD integration with SFMA for ledger account 3161<o:p></o:p></li><li class="MsoNormal" style="mso-list:l1 level1 lfo1">Default Payslip Name: Central Overpayment Clearing<o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Name: Miscellaneous – Central Clearing of Run 2 Negatives – Earning(Central Use Only)<o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l1 level1 lfo1">Code: MISCRUN2NEGEARN<o:p></o:p></li><li class="MsoNormal" style="mso-list:l1 level1 lfo1">Description: Will be used by WD Admin to clear net negatives at the time of Run 1 payroll<o:p></o:p></li><li class="MsoNormal" style="mso-list:l1 level1 lfo1">Function: to bill the agency directly for the net negative clearing through the WD integration with SFMA for ledger account 3161<o:p></o:p></li><li class="MsoNormal" style="mso-list:l1 level1 lfo1">Default Payslip Name: Central Overpayment Clearing<o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><a name="_Hlk206769420">Name: Miscellaneous – Agency Clearing of Payroll Negatives – Earning<o:p></o:p></a></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l1 level1 lfo1"><span style="mso-bookmark:_Hlk206769420">Code: MISCAGYNEGEARN<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l1 level1 lfo1"><span style="mso-bookmark:_Hlk206769420">Description: An earring code that can be used by the agency to clear the net negatives prior to the payroll run.
<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l1 level1 lfo1"><span style="mso-bookmark:_Hlk206769420">Function: to bill the agency directly for the net negative clearing through the WD integration with SFMA for ledger account 3161<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l1 level1 lfo1"><span style="mso-bookmark:_Hlk206769420">Default Payslip Name: Agency Overpayment Clearing<o:p></o:p></span></li></ul>
<span style="mso-bookmark:_Hlk206769420"></span>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Name: Miscellaneous – Current Period Premium – Earning<o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l2 level1 lfo2">Code: MISCPEBBCURPERPREM<o:p></o:p></li><li class="MsoNormal" style="mso-list:l2 level1 lfo2">Description: An earring code that can be used by the agency to clear the current period premiums prior to the payroll run.
<o:p></o:p></li><li class="MsoNormal" style="mso-list:l2 level1 lfo2">Function: to bill the agency directly for the current period premiums through the WD integration with SFMA for ledger account 3163<o:p></o:p></li><li class="MsoNormal" style="mso-list:l2 level1 lfo2">Default Payslip Name: PEBB Current Period EE Premiums Paid by ER Temporarily<o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Additional Information:<o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l0 level1 lfo3">Central Use only components are only to be used by WD Admin at the time of payroll. The MISCRUN1NEGEARN and MISCRUN2NEGEARN are not to be used by the agency payroll shops.<o:p></o:p></li><li class="MsoNormal" style="mso-list:l0 level1 lfo3"><a name="_Hlk206770347">The MISCAGYNEGEARN and MISCPEBBCURPERPREM
</a>are for the agency payroll shops to clear negatives and prevent arrears prior to the payroll Run 1.
<o:p></o:p></li><li class="MsoNormal" style="mso-list:l0 level1 lfo3">Training on the new process will be presented at the Payroll Partner meeting on August 26, 2025.
<o:p></o:p></li><li class="MsoNormal" style="mso-list:l0 level1 lfo3">The <a name="_Hlk206771032">
MISCAGYNEGEARN</a> and <a name="_Hlk206770843">MISCPEBBCURPERPREM</a> codes can be used together but there are timing and input order requirements, so training is vital for all who will be using these new components to clear net negatives.<o:p></o:p></li><li class="MsoNormal" style="mso-list:l0 level1 lfo3">The MISCPEBBCURPERPREM should only be used when the net for the period is zero or positive.<o:p></o:p></li><li class="MsoNormal" style="mso-list:l0 level1 lfo3">The MISCAGYNEGEARN code should only be used after a Retro for the period is run to be sure all transactions for the period are populating correctly and the input will post correctly for the payroll Run 1.<o:p></o:p></li><li class="MsoNormal" style="mso-list:l0 level1 lfo3">These earning codes do not affect YTD wages. YE process and input for uncollected overpayments will not change in practice.
<o:p></o:p></li><li class="MsoNormal" style="mso-list:l0 level1 lfo3">The Preliminary Arrears report will be updated to include the current net of the period so that the current period premiums from net negatives can be easily identified.<o:p></o:p></li><li class="MsoNormal" style="mso-list:l0 level1 lfo3">There will be a new report for these specific components that can be used to for collection notifications and Accounts Receivables in the agency accounting office.<o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thank you all for your continued partnership, and we are looking forward to reviewing this in tomorrow’s Payroll Partner Standup Meeting.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-family:Roboto">Tim<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:Roboto"><o:p> </o:p></span></p>
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Description automatically generated" v:shapes="Picture_x0020_2"><![endif]><b><span style="font-family:Roboto;mso-ligatures:none">Timothy
M. Lowry<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:Roboto;color:#353535;mso-ligatures:none">Oregon Statewide Payroll Services Manager</span><span style="font-size:16.0pt;font-family:Roboto;color:#353535;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:Roboto;mso-ligatures:none">Chief Financial Office | Office of the State Controller</span><span style="font-size:16.0pt;font-family:Roboto;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:Roboto;mso-ligatures:none">971-718-4230<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:13.5pt;text-indent:-13.5pt"><span style="font-size:10.0pt;font-family:Roboto;mso-ligatures:none"><a href="http://www.oregon.gov/DAS/Financial/Payroll%0d"><span style="color:blue">http://www.oregon.gov/DAS/Financial/Payroll</span></a></span><u><span style="font-size:10.0pt;color:blue"><o:p></o:p></span></u></p>
<p class="MsoNormal"><i><span style="font-size:10.0pt;font-family:Roboto;mso-ligatures:none">Pronouns: he, him, his</span></i><i><o:p></o:p></i></p>
<p class="MsoNormal"><o:p> </o:p></p>
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