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<div class="WordSection1">
<p class="MsoNormal">On behalf of Workday Admin</p>
<div class="MsoNormal" align="center" style="text-align:center">
<hr size="2" width="100%" align="center">
</div>
<p class="MsoNormal" style="mso-margin-top-alt:.25in;margin-right:0in;margin-bottom:4.0pt;margin-left:0in;line-height:115%;page-break-after:avoid">
<span style="font-size:20.0pt;line-height:115%;font-family:"Aptos Display",sans-serif;color:#0F4761">Overview of Payment Elections Security Update:<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:8.0pt;line-height:115%"><b>Subject: </b>
<span style="color:black">Payment Elections: New Security Step to View or Update Bank Account Info in Workday.</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:8.0pt;line-height:115%"><span style="color:black">We’ve added an additional layer of security to the “Payment Elections” screen to help protect the personal financial information under the “Accounts” and “Payment Elections”
sections when updating information.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:8.0pt;line-height:115%">Elevated security roles can still modify accounts on behalf of employees; however, they will now only see the last four (4) digits of an account number located in “Payment Elections”.<o:p></o:p></p>
<p class="MsoNormal" style="margin-bottom:8.0pt;line-height:115%"><b>What’s Changing (for employees only)<o:p></o:p></b></p>
<p class="MsoNormal" style="margin-bottom:8.0pt;line-height:115%"><span style="color:black">When employees edit their “Payment Elections” in Workday, they will now be asked to verify their identity by entering their full account number.
<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:8.0pt;line-height:115%"><b><span style="color:black">How Does it Work?</span></b><span style="color:#D13438"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:8.0pt;line-height:115%"><span style="color:black">On the “<b>Payment Elections”</b> screen:<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="color:black;line-height:115%;mso-list:l0 level1 lfo1">
<b>Accounts Section:</b> When an employee clicks “Edit” they will be prompted to enter the full account number for the accounts they want to change.<o:p></o:p></li><li class="MsoNormal" style="color:black;line-height:115%;mso-list:l0 level1 lfo1">
<b>Payment Elections Section<i>:</i></b> Employees will be prompted to enter a full account number to access payment elections.
<o:p></o:p></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="line-height:115%;mso-list:l0 level2 lfo1"><span style="color:black">If there are
<b>multiple accounts</b> set up in Payment Elections, employees will want to be prepared to enter any of the full account numbers on file.</span><b><o:p></o:p></b></li></ul>
<li class="MsoNormal" style="line-height:115%;mso-list:l0 level1 lfo1">Employees have
<b>six (6) attempts</b> to enter account information correctly. After six failed attempts, they will be
<b>locked out of the task. </b><o:p></o:p></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="line-height:115%;mso-list:l0 level2 lfo1">To regain access, employees will need to submit a Workday help case (or follow their agency’s internal policy). Agency case solvers will coordinate regaining access to payment elections
when an employee is locked out. <o:p></o:p></li></ul>
<li class="MsoNormal" style="margin-bottom:8.0pt;line-height:115%;mso-list:l0 level1 lfo1">
<span style="color:black">For more details, check out the </span><a href="https://wd5.myworkday.com/oregon/email-universal/inst/25755$1029/rel-task/2998$40834.htmld"><span style="color:#0070C0">Help Article: Payment Election (Direct Deposit)</span></a><o:p></o:p></li><li class="MsoNormal" style="margin-bottom:8.0pt;line-height:115%;mso-list:l0 level1 lfo1">
When an employee is locked out of editing payment elections, they will submit a Workday help case to their internal case solving team or reach out to their agency payroll office.<o:p></o:p></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="margin-bottom:8.0pt;line-height:115%;mso-list:l0 level2 lfo1">
For employees that are locked out, they can also complete the <a href="https://www.oregon.gov/das/Financial/Payroll/Documents/OSPS.99.25.pdf">
<span style="color:#0070C0">State of Oregon Direct Deposit Form</span></a><span style="color:#0070C0">
</span>and submit that to their payroll office who can make changes on their behalf. In this process, the account will be unlocked by the payroll partner.<o:p></o:p></li><li class="MsoNormal" style="margin-bottom:8.0pt;line-height:115%;mso-list:l0 level2 lfo1">
<a href="https://wd5.myworkday.com/oregon/email-universal/inst/25755$373/rel-task/2998$40834.htmld"><span style="color:#0070C0">Help Article: Payment Election (Direct Deposit) on Behalf of Employee</span></a><o:p></o:p></li></ul>
<li class="MsoNormal" style="margin-bottom:8.0pt;line-height:115%;mso-list:l0 level1 lfo1">
The agency will create a Help Case to <b>Workday | General Help</b> and include the employee OR# in the request to have the account reviewed and unlocked.<o:p></o:p></li></ul>
<p class="MsoNormal" style="margin-bottom:8.0pt;line-height:115%"><b>Please Note:
</b>Refer to your agency’s internal policy on Payment Election (Direct Deposit) on Behalf of Employee.
<o:p></o:p></p>
<p class="MsoNormal" style="margin-bottom:8.0pt;line-height:115%"><b>What this Means for You?<o:p></o:p></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="line-height:115%;mso-list:l1 level1 lfo2"><b>Account numbers will display the last 4 digits only for all security roles.</b> Payroll Partner security roles will continue to have edit capabilities without the verification prompt
and accounts will be masked to display the last 4 digits for all security roles.<b><o:p></o:p></b></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="line-height:115%;mso-list:l1 level2 lfo2"><a href="https://wd5.myworkday.com/oregon/email-universal/inst/25755$373/rel-task/2998$40834.htmld"><span style="color:#0070C0">Help Article: Payment Election (Direct Deposit) on Behalf
of Employee</span></a><b><o:p></o:p></b></li></ul>
</ul>
<ul style="margin-top:0in" type="disc">
<ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="line-height:115%;mso-list:l2 level2 lfo3"><b>Payment Election (Direct Deposit) on Behalf of Employee.</b> This process continues to require the employee to complete the
<a href="https://www.oregon.gov/das/Financial/Payroll/Documents/OSPS.99.25.pdf"><span style="color:#0070C0">State of Oregon Employee Direct Deposit Form</span></a> prior to the payroll partner editing account information on behalf of employee.
<b><o:p></o:p></b></li></ul>
<li class="MsoNormal" style="line-height:115%;mso-list:l2 level1 lfo3"><b>Payment Election (Direct Deposit) Help Article</b> is updated with account verification steps.<o:p></o:p></li><li class="MsoNormal" style="margin-bottom:8.0pt;line-height:115%;mso-list:l2 level1 lfo3">
This change supports our commitment to safeguarding sensitive data while maintaining efficient payroll operations.<o:p></o:p></li><li class="MsoListParagraph" style="margin-bottom:8.0pt;margin-left:0in;line-height:115%;mso-list:l2 level1 lfo3">
The PDF attachment is communication that will be posted in Workday Announcements tomorrow (Oct. 29, 2025) for all employees and will be moved to production on Thursday, (Oct. 30, 2025).
<o:p></o:p></li></ul>
<p class="MsoNormal" style="margin-bottom:8.0pt;line-height:115%">Thank you for your continued partnership,<o:p></o:p></p>
<p class="MsoNormal" style="margin-bottom:8.0pt;line-height:115%">DAS Workday Oregon Program<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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