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<body lang="EN-US" link="#467886" vlink="#96607D" style="word-wrap:break-word">
<div class="WordSection1">
<p class="MsoNormal">On behalf of Workday Admin</p>
<div class="MsoNormal" align="center" style="text-align:center">
<hr size="2" width="100%" align="center">
</div>
<p class="MsoNormal"><span style="font-family:Roboto"><o:p> </o:p></span></p>
<p class="MsoNormal"><i>Please see the updated information below regarding payroll partner security on Payment Elections.<o:p></o:p></i></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal" style="margin-top:3.65pt;punctuation-wrap:simple;text-autospace:none">
<a name="Overview_of_Payment_Elections_Security_U"></a><span style="font-size:20.0pt;font-family:"Calibri",sans-serif;color:#0F4660;letter-spacing:-.1pt;mso-fareast-language:JA">Overview</span><span style="font-size:20.0pt;font-family:"Calibri",sans-serif;color:#0F4660;letter-spacing:-.55pt;mso-fareast-language:JA">
</span><span style="font-size:20.0pt;font-family:"Calibri",sans-serif;color:#0F4660;letter-spacing:-.1pt;mso-fareast-language:JA">of</span><span style="font-size:20.0pt;font-family:"Calibri",sans-serif;color:#0F4660;letter-spacing:-.5pt;mso-fareast-language:JA">
</span><span style="font-size:20.0pt;font-family:"Calibri",sans-serif;color:#0F4660;letter-spacing:-.1pt;mso-fareast-language:JA">Payment</span><span style="font-size:20.0pt;font-family:"Calibri",sans-serif;color:#0F4660;letter-spacing:-.4pt;mso-fareast-language:JA">
</span><span style="font-size:20.0pt;font-family:"Calibri",sans-serif;color:#0F4660;letter-spacing:-.1pt;mso-fareast-language:JA">Elections</span><span style="font-size:20.0pt;font-family:"Calibri",sans-serif;color:#0F4660;letter-spacing:-.55pt;mso-fareast-language:JA">
</span><span style="font-size:20.0pt;font-family:"Calibri",sans-serif;color:#0F4660;letter-spacing:-.1pt;mso-fareast-language:JA">Security</span><span style="font-size:20.0pt;font-family:"Calibri",sans-serif;color:#0F4660;letter-spacing:-.5pt;mso-fareast-language:JA">
</span><span style="font-size:20.0pt;font-family:"Calibri",sans-serif;color:#0F4660;letter-spacing:-.1pt;mso-fareast-language:JA">Update:<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:8.05pt;line-height:115%;text-autospace:none">
<b><span style="mso-fareast-language:JA">Payment Elections:</span></b><span style="mso-fareast-language:JA"> Update for Payroll Partner Security on Payment Elections</span><span style="mso-fareast-language:JA"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.9pt;line-height:115%;punctuation-wrap:simple;text-autospace:none">
<span style="mso-fareast-language:JA">We’ve<span style="letter-spacing:-.25pt"> </span>
added<span style="letter-spacing:-.3pt"> </span>an<span style="letter-spacing:-.3pt">
</span>additional<span style="letter-spacing:-.3pt"> </span>layer<span style="letter-spacing:-.2pt">
</span>of<span style="letter-spacing:-.3pt"> </span>security<span style="letter-spacing:-.3pt">
</span>to<span style="letter-spacing:-.3pt"> </span>the<span style="letter-spacing:-.8pt">
</span>“Payment<span style="letter-spacing:-.35pt"> </span>Elections”<span style="letter-spacing:-.75pt">
</span>screen<span style="letter-spacing:-.3pt"> </span>to<span style="letter-spacing:-.3pt">
</span>help protect the “Accounts” and “Payment Elections”<span style="letter-spacing:-.1pt">
</span>sections when employees update account <span style="letter-spacing:-.1pt">
information.<o:p></o:p></span></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:7.95pt;margin-right:3.45pt;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;line-height:115%;punctuation-wrap:simple;text-autospace:none">
<span style="mso-fareast-language:JA">After evaluation of supporting business processes, like the travel reimbursement, it was determined that Payroll Partners require the security to be able to view and edit the full account number in “Payment Elections” on
behalf of employees. Payroll Partners will now have the prior security they once had to view and edit account information on behalf of employees. This update to payroll partner security has no impact on the additional security in place for employees. As of
Nov. 14, 2025, Agency Payroll Partner security role will have <span style="letter-spacing:-.25pt">
the ability to view and </span>modify payment elections when necessary. Below is an updated version of the communication sent to CHRO and OSPS contact lists October 28, 2025.
<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.85pt;punctuation-wrap:simple;text-autospace:none">
<b><span style="mso-fareast-language:JA">What this Means for You (Payroll Partner)<o:p></o:p></span></b></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-language:JA"><o:p> </o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="color:black;margin-top:.05pt;margin-right:.1in;margin-bottom:6.0pt;mso-list:l0 level1 lfo1;punctuation-wrap:simple;text-autospace:none">
<b><span style="color:windowtext;mso-fareast-language:JA">Elevated Security Roles in Workday are not affected.
</span></b><span style="color:windowtext;mso-fareast-language:JA">Payroll Partner Security roles have been updated to full visibility and edit capabilities without the verification prompt.
</span><span style="font-family:"Calibri",sans-serif;color:windowtext;mso-fareast-language:JA"><a href="https://wd5.myworkday.com/oregon/email-universal/inst/25755%24373/rel-task/2998%2440834.htmld"><span style="font-family:"Aptos",sans-serif;color:#006FC0">Help
Article: Payment Election (Direct Deposit) on Behalf of Employee</span></a></span><span style="font-size:10.0pt;mso-fareast-language:JA"><o:p></o:p></span></li></ul>
<p class="MsoNormal" style="mso-margin-top-alt:3.3pt;margin-right:1.65pt;margin-bottom:6.0pt;margin-left:35.95pt;text-indent:-.25in;mso-list:l0 level1 lfo1;punctuation-wrap:simple;text-autospace:none">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol;color:black;mso-fareast-language:JA"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><span style="mso-fareast-language:JA">The process for updating on behalf of employees has not changed.
</span></b><span style="mso-fareast-language:JA">This process continues to require the employee to complete the
</span><span style="font-family:"Calibri",sans-serif;mso-fareast-language:JA"><a href="https://www.oregon.gov/das/Financial/Payroll/Documents/OSPS.99.25.pdf"><span style="font-family:"Aptos",sans-serif;color:#006FC0">State of Oregon Employee Direct</span></a></span><span style="color:#006FC0;mso-fareast-language:JA">
</span><span style="font-family:"Calibri",sans-serif;mso-fareast-language:JA"><a href="https://www.oregon.gov/das/Financial/Payroll/Documents/OSPS.99.25.pdf"><span style="font-family:"Aptos",sans-serif;color:#006FC0">Deposit Form</span></a></span><span style="color:#006FC0;mso-fareast-language:JA">
</span><span style="color:black;mso-fareast-language:JA">prior to the payroll partner editing banking information on behalf of employee.</span><span style="font-size:10.0pt;color:black;mso-fareast-language:JA"><o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="color:black;margin-top:3.3pt;margin-right:1.65pt;margin-bottom:6.0pt;mso-list:l0 level2 lfo1;punctuation-wrap:simple;text-autospace:none">
<b><span style="mso-fareast-language:JA">Please Note: </span></b><span style="mso-fareast-language:JA">Refer to your agency’s internal policy on Payment Election (Direct Deposit) on Behalf of Employee.<o:p></o:p></span></li></ul>
<li class="MsoNormal" style="color:black;margin-top:.05pt;margin-right:24.05pt;margin-bottom:6.0pt;text-align:justify;mso-list:l0 level1 lfo1;punctuation-wrap:simple;text-autospace:none">
<b><span style="color:windowtext;mso-fareast-language:JA">Payment Election (Direct Deposit) Help Article
</span></b><span style="color:windowtext;mso-fareast-language:JA">has been updated with details about this change.</span><span style="font-size:10.0pt;mso-fareast-language:JA"><o:p></o:p></span></li></ul>
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<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol;color:black;mso-fareast-language:JA"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="mso-fareast-language:JA">If you receive a Workday help case from an employee who is locked out, you need to submit a Workday help case to
<b>Workday | General Help </b>for the Payment Election task to be unlocked.</span><span style="font-size:10.0pt;color:black;mso-fareast-language:JA"><o:p></o:p></span></p>
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<span style="mso-fareast-language:JA">When you receive form SFMS ACH-1 (State of Oregon Direct Deposit Authorization Form) you will be able to validate Section C (Financial Institution Information) using the employee’s payment elections within Workday.
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<span style="color:black;mso-fareast-language:JA">After validation you will be marking the box to certify the information and then submit the form electronically to
</span><span style="font-family:"Calibri",sans-serif;mso-fareast-language:JA"><a href="https://oregondasit.app.box.com/f/1121d263c50c4540942f5be8ae716cb4"><span style="font-family:"Aptos",sans-serif;color:#0563C1">box.com</span></a></span><span style="color:black;mso-fareast-language:JA">.</span><span style="mso-fareast-language:JA"><o:p></o:p></span></li></ul>
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<b><span style="letter-spacing:.2pt;mso-fareast-language:JA">What’s</span></b><b><span style="letter-spacing:1.65pt;mso-fareast-language:JA">
</span></b><b><span style="letter-spacing:.2pt;mso-fareast-language:JA">Changing</span></b><b><span style="letter-spacing:1.6pt;mso-fareast-language:JA">
</span></b><b><span style="letter-spacing:.2pt;mso-fareast-language:JA">(for</span></b><b><span style="letter-spacing:1.6pt;mso-fareast-language:JA">
</span></b><b><span style="letter-spacing:.2pt;mso-fareast-language:JA">employees</span></b><b><span style="letter-spacing:1.7pt;mso-fareast-language:JA">
</span></b><b><span style="letter-spacing:-.2pt;mso-fareast-language:JA">only)<o:p></o:p></span></b></p>
<p class="MsoNormal" style="text-autospace:none"><span style="color:black;mso-fareast-language:JA">When employees edit their “Payment Elections” in Workday, they will now be asked to verify their identity by entering their full account number.
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<p class="MsoNormal" style="text-autospace:none"><b><span style="color:black;mso-fareast-language:JA">How Does it Work?
</span></b><span style="color:black;mso-fareast-language:JA"><o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-bottom:6.0pt;text-autospace:none"><span style="color:black;mso-fareast-language:JA">On the “<b>Payment Elections”</b> screen:<o:p></o:p></span></p>
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<b><span style="mso-fareast-language:JA">Accounts Section:</span></b><span style="mso-fareast-language:JA"> When an employee clicks “Edit” they will be prompted to enter the full account number for the accounts they want to change.<o:p></o:p></span></li><li class="MsoNormal" style="color:black;margin-bottom:6.0pt;mso-list:l2 level1 lfo2;text-autospace:none">
<b><span style="mso-fareast-language:JA">Payment Elections Section<i>:</i></span></b><span style="mso-fareast-language:JA"> Employees will be prompted to enter a full account number to access payment elections.
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<span style="mso-fareast-language:JA">If there are <b>multiple accounts</b> set up in Payment Elections, employees will want to be prepared to enter any of the full account numbers on file.<o:p></o:p></span></li></ul>
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<span style="mso-fareast-language:JA">Employees have <b>six (6) attempts</b> to enter account information correctly. After six failed attempts, they will be
<b>locked out of the task. </b><o:p></o:p></span></li></ul>
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<span style="mso-fareast-language:JA">To regain access, employees will need to submit a Workday help case (or follow their agency’s internal policy). Agency case solvers will coordinate regaining access to payment elections when an employee is locked out.
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<span style="mso-fareast-language:JA">For more details, check out the </span><span style="font-family:"Calibri",sans-serif;color:windowtext;mso-fareast-language:JA"><a href="https://wd5.myworkday.com/oregon/email-universal/inst/25755$1029/rel-task/2998$40834.htmld"><span style="font-family:"Aptos",sans-serif;color:#0563C1">Help
Article: Payment Election (Direct Deposit)</span></a></span><span style="mso-fareast-language:JA"><o:p></o:p></span></li><li class="MsoNormal" style="color:black;margin-bottom:6.0pt;mso-list:l2 level1 lfo2;text-autospace:none">
<span style="mso-fareast-language:JA">When an employee is locked out of editing payment elections, they will submit a Workday help case to their internal case solving team or reach out to their agency payroll office.<o:p></o:p></span></li></ul>
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<span style="mso-fareast-language:JA">For employees that are locked out, they can also complete the
</span><span style="font-family:"Calibri",sans-serif;color:windowtext;mso-fareast-language:JA"><a href="https://www.oregon.gov/das/Financial/Payroll/Documents/OSPS.99.25.pdf"><span style="font-family:"Aptos",sans-serif;color:#0563C1">State of Oregon Direct
Deposit Form</span></a></span><span style="color:#0070C0;mso-fareast-language:JA">
</span><span style="mso-fareast-language:JA">and submit that to their payroll office who can make changes on their behalf. In this process, the account will be unlocked by the payroll partner.<o:p></o:p></span></li><li class="MsoNormal" style="color:black;margin-bottom:6.0pt;mso-list:l4 level2 lfo5;text-autospace:none">
<span style="font-family:"Calibri",sans-serif;color:windowtext;mso-fareast-language:JA"><a href="https://wd5.myworkday.com/oregon/email-universal/inst/25755$373/rel-task/2998$40834.htmld"><span style="font-family:"Aptos",sans-serif;color:#0563C1">Help Article:
Payment Election (Direct Deposit) on Behalf of Employee</span></a></span><span style="mso-fareast-language:JA"><o:p></o:p></span></li></ul>
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<span style="color:black;mso-fareast-language:JA">The agency will create a Help Case to
<b>Workday | General Help</b> and include the employee OR# in the request to have the account reviewed and unlocked.</span><span style="mso-fareast-language:JA"><o:p></o:p></span></li></ul>
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<span style="mso-fareast-language:JA">This<span style="letter-spacing:-.35pt"> </span>
change<span style="letter-spacing:-.3pt"> </span>supports<span style="letter-spacing:-.3pt">
</span>our<span style="letter-spacing:-.4pt"> </span>commitment<span style="letter-spacing:-.25pt">
</span>to<span style="letter-spacing:-.4pt"> </span>safeguarding<span style="letter-spacing:-.4pt">
</span>sensitive<span style="letter-spacing:-.3pt"> </span>data<span style="letter-spacing:-.25pt">
</span>while<span style="letter-spacing:-.3pt"> </span><span style="letter-spacing:-.1pt">maintaining efficient</span><span style="letter-spacing:-.15pt">
</span><span style="letter-spacing:-.1pt">payroll operations.<o:p></o:p></span></span></p>
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<span style="mso-fareast-language:JA"><o:p> </o:p></span></p>
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<span style="mso-fareast-language:JA">In Partnership, <o:p></o:p></span></p>
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<span style="mso-fareast-language:JA">DAS Workday Oregon Program<o:p></o:p></span></p>
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<span style="mso-fareast-language:JA">DAS Oregon Statewide Payroll Services<o:p></o:p></span></p>
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<span style="mso-fareast-language:JA">DAS Office of State Controller<o:p></o:p></span></p>
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