<html xmlns:v="urn:schemas-microsoft-com:vml" xmlns:o="urn:schemas-microsoft-com:office:office" xmlns:w="urn:schemas-microsoft-com:office:word" xmlns:m="http://schemas.microsoft.com/office/2004/12/omml" xmlns="http://www.w3.org/TR/REC-html40">
<head>
<meta http-equiv="Content-Type" content="text/html; charset=us-ascii">
<meta name="Generator" content="Microsoft Word 15 (filtered medium)">
<!--[if !mso]><style>v\:* {behavior:url(#default#VML);}
o\:* {behavior:url(#default#VML);}
w\:* {behavior:url(#default#VML);}
.shape {behavior:url(#default#VML);}
</style><![endif]--><style><!--
/* Font Definitions */
@font-face
{font-family:Wingdings;
panose-1:5 0 0 0 0 0 0 0 0 0;}
@font-face
{font-family:"Cambria Math";
panose-1:2 4 5 3 5 4 6 3 2 4;}
@font-face
{font-family:Aptos;}
@font-face
{font-family:Roboto;}
/* Style Definitions */
p.MsoNormal, li.MsoNormal, div.MsoNormal
{margin:0in;
font-size:12.0pt;
font-family:"Aptos",sans-serif;
mso-ligatures:standardcontextual;}
a:link, span.MsoHyperlink
{mso-style-priority:99;
color:#467886;
text-decoration:underline;}
p.MsoListParagraph, li.MsoListParagraph, div.MsoListParagraph
{mso-style-priority:34;
margin-top:0in;
margin-right:0in;
margin-bottom:0in;
margin-left:.5in;
font-size:12.0pt;
font-family:"Aptos",sans-serif;
mso-ligatures:standardcontextual;}
span.EmailStyle17
{mso-style-type:personal-compose;
font-family:"Aptos",sans-serif;
color:windowtext;}
p.xmsonormal, li.xmsonormal, div.xmsonormal
{mso-style-name:x_msonormal;
margin:0in;
font-size:12.0pt;
font-family:"Aptos",sans-serif;}
span.normaltextrun
{mso-style-name:normaltextrun;}
span.eop
{mso-style-name:eop;}
.MsoChpDefault
{mso-style-type:export-only;}
@page WordSection1
{size:8.5in 11.0in;
margin:1.0in 1.0in 1.0in 1.0in;}
div.WordSection1
{page:WordSection1;}
/* List Definitions */
@list l0
{mso-list-id:205679059;
mso-list-type:hybrid;
mso-list-template-ids:160201748 67698689 67698691 67698693 67698689 67698691 67698693 67698689 67698691 67698693;}
@list l0:level1
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:none;
mso-level-number-position:left;
margin-left:74.75pt;
text-indent:-.25in;
font-family:Symbol;}
@list l0:level2
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:none;
mso-level-number-position:left;
margin-left:110.75pt;
text-indent:-.25in;
font-family:"Courier New";}
@list l0:level3
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:none;
mso-level-number-position:left;
margin-left:146.75pt;
text-indent:-.25in;
font-family:Wingdings;}
@list l0:level4
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:none;
mso-level-number-position:left;
margin-left:182.75pt;
text-indent:-.25in;
font-family:Symbol;}
@list l0:level5
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:none;
mso-level-number-position:left;
margin-left:218.75pt;
text-indent:-.25in;
font-family:"Courier New";}
@list l0:level6
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:none;
mso-level-number-position:left;
margin-left:254.75pt;
text-indent:-.25in;
font-family:Wingdings;}
@list l0:level7
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:none;
mso-level-number-position:left;
margin-left:290.75pt;
text-indent:-.25in;
font-family:Symbol;}
@list l0:level8
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:none;
mso-level-number-position:left;
margin-left:326.75pt;
text-indent:-.25in;
font-family:"Courier New";}
@list l0:level9
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:none;
mso-level-number-position:left;
margin-left:362.75pt;
text-indent:-.25in;
font-family:Wingdings;}
@list l1
{mso-list-id:961695988;
mso-list-template-ids:-344836508;}
@list l1:level1
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l1:level2
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:1.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:"Courier New";
mso-bidi-font-family:"Times New Roman";}
@list l1:level3
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:1.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l1:level4
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:2.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l1:level5
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:2.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l1:level6
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:3.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l1:level7
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:3.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l1:level8
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:4.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l1:level9
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:4.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
ol
{margin-bottom:0in;}
ul
{margin-bottom:0in;}
--></style><!--[if gte mso 9]><xml>
<o:shapedefaults v:ext="edit" spidmax="1027" />
</xml><![endif]--><!--[if gte mso 9]><xml>
<o:shapelayout v:ext="edit">
<o:idmap v:ext="edit" data="1" />
</o:shapelayout></xml><![endif]-->
</head>
<body lang="EN-US" link="#467886" vlink="#96607D" style="word-wrap:break-word">
<div class="WordSection1">
<p class="MsoNormal">Good afternoon,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="mso-ligatures:none">We have placed the second set of three Oregon Accounting Manual (OAM) payroll policies as out-for-comment and we’re seeking agency feedback on them. The three OAMs are listed below along with
</span><span style="mso-ligatures:none">highlights of the most impactful changes</span><span style="mso-ligatures:none">, which we’re adding in lieu of a track changes document. Given the changes in format that have occurred, the track changes document is challenging
to follow in our opinion. However, if you would like a copy, we’d happy to share it directly with you.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none"> <o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="color:#467886;mso-list:l1 level1 lfo1"><i><span style="color:windowtext;mso-ligatures:none"><a href="https://www.oregon.gov/das/Financial/Acctng/Documents/45.15.00%20Payroll%20Accounts%20Reimb-Final%20Draft.pdf">45.15.00 Payroll:
Payroll Accounts Reimbursement<span style="font-style:normal"><o:p></o:p></span></a></span></i></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="mso-list:l1 level2 lfo1"><span class="normaltextrun"><span style="color:black;background:white">Definitions: Update section to include Joint Payroll Account, Mass Transit Account, and Payday.
</span></span><span class="eop"><o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l1 level2 lfo1"><a name="_Hlk223012620"></a><a name="_Hlk223011463"><span style="mso-bookmark:_Hlk223012620"><span style="mso-ligatures:none">Applicability section: Added language from OAM .01.05.00 to section to clarify
that “<i>If any provisions of OAM policies or procedures conflict with bargaining agreements, the provisions of bargaining agreements would supersede OAM guidance.”</i> </span><span style="mso-ligatures:none"><o:p></o:p></span></span></a></li><li class="MsoNormal" style="mso-list:l1 level2 lfo1"><span style="mso-bookmark:_Hlk223011463"><span style="mso-bookmark:_Hlk223012620"><span style="mso-ligatures:none">Updated language to replace Oregon State Payroll Services (OSPS) with the Workday Payroll
System.<o:p></o:p></span></span></span></li><li class="MsoNormal" style="mso-list:l1 level2 lfo1"><span style="mso-bookmark:_Hlk223011463"><span style="mso-bookmark:_Hlk223012620"><span style="mso-ligatures:none">Section 103: Added clarifying language to state that Workday provides a file through an
integration process of payroll data to reconcile the DAS joint payroll account and references to reports agencies can run to reconcile data. A reference to OAM 45.17.00 was also added to refer agencies to the policy for the interface file. <o:p></o:p></span></span></span></li><li class="MsoNormal" style="mso-list:l1 level2 lfo1"><span style="mso-bookmark:_Hlk223011463"><span style="mso-bookmark:_Hlk223012620"><span style="mso-ligatures:none">Section 105: Language was updated to align with current practices which reconcile the Mass Transit Account. <o:p></o:p></span></span></span></li><li class="MsoNormal" style="mso-list:l1 level2 lfo1"><span style="mso-bookmark:_Hlk223011463"><span style="mso-bookmark:_Hlk223012620"><span style="mso-ligatures:none">Updates OAM policy format, renumbers and verifies references/authorities.<o:p></o:p></span></span></span></li></ul>
</ul>
<p class="MsoNormal" style="margin-left:1.0in"><span style="mso-bookmark:_Hlk223011463"><span style="mso-bookmark:_Hlk223012620"><span style="mso-ligatures:none"><o:p> </o:p></span></span></span></p>
<span style="mso-bookmark:_Hlk223012620"></span><span style="mso-bookmark:_Hlk223011463"></span>
<p class="MsoListParagraph" style="margin-left:38.75pt;text-indent:-.25in;mso-list:l0 level1 lfo2">
<![if !supportLists]><span style="font-family:Symbol;mso-ligatures:none"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span class="MsoHyperlink"><i><span style="color:windowtext"><a href="https://www.oregon.gov/das/Financial/Acctng/Documents/45.17.00%20Payroll%20Data%20Integrity-Final%20Draft.pdf">45.17.00 Payroll: Payroll Data Integrity</a></span></i></span><span style="mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:74.75pt;text-indent:-.25in;mso-list:l0 level2 lfo2">
<![if !supportLists]><span style="font-family:"Courier New";mso-ligatures:none"><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="mso-ligatures:none">Applicability section: Added language from OAM .01.05.00 to section to clarify that “<i>If any provisions of OAM policies or procedures conflict with bargaining agreements, the provisions of bargaining
agreements would supersede OAM guidance.”</i> <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:74.75pt;text-indent:-.25in;mso-list:l0 level2 lfo2">
<![if !supportLists]><span style="font-family:"Courier New";mso-ligatures:none"><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="mso-ligatures:none">Updated language to replace Oregon State Payroll Services (OSPS) with Workday Payroll System and Oregon State Payroll Application (OSPA) with Workday Payroll System.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:74.75pt;text-indent:-.25in;mso-list:l0 level2 lfo2">
<![if !supportLists]><span style="font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Section 102: Modified providing the name of the XREF report to add clarity to the policy and providing further information on the reconciliation process to ensure payroll data integrity.<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:74.75pt;text-indent:-.25in;mso-list:l0 level2 lfo2">
<![if !supportLists]><span style="font-family:"Courier New";mso-ligatures:none"><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="mso-ligatures:none">Updates OAM policy format, renumbers and verifies references/authorities.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:74.75pt"><o:p> </o:p></p>
<p class="MsoListParagraph" style="margin-left:38.75pt;text-indent:-.25in;mso-list:l0 level1 lfo2">
<![if !supportLists]><span style="font-family:Symbol;mso-ligatures:none"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span class="MsoHyperlink"><i><span style="color:windowtext"><a href="https://www.oregon.gov/das/Financial/Acctng/Documents/45.20.00%20Cash%20Insurance%20Payments-Final%20Draft.pdf">45.20.00 Payroll: Cash Insurance Payments</a></span></i></span><span style="mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:74.75pt;text-indent:-.25in;mso-list:l0 level2 lfo2">
<![if !supportLists]><span style="font-family:"Courier New";mso-ligatures:none"><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="mso-ligatures:none">Applicability section: Added language from OAM .01.05.00 to section to clarify that “<i>If any provisions of OAM policies or procedures conflict with bargaining agreements, the provisions of bargaining
agreements would supersede OAM guidance.”</i> <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:74.75pt;text-indent:-.25in;mso-list:l0 level2 lfo2">
<![if !supportLists]><span style="font-family:"Courier New";mso-ligatures:none"><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="mso-ligatures:none">Reference/Authority: Added ORS 743B.342 which provides for a continuation of benefits after injury or illness covered by workers compensation.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:74.75pt;text-indent:-.25in;mso-list:l0 level2 lfo2">
<![if !supportLists]><span style="font-family:"Courier New";mso-ligatures:none"><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="mso-ligatures:none">Updated language to replace Oregon State Payroll Services (OSPS) with Workday Payroll System.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:74.75pt;text-indent:-.25in;mso-list:l0 level2 lfo2">
<![if !supportLists]><span style="font-family:"Courier New";mso-ligatures:none"><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Purpose <span style="mso-ligatures:none">was modified for clarity; This policy provides guidance on employee payments for insurance premiums made outside of the Workday Payroll System.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:74.75pt;text-indent:-.25in;mso-list:l0 level2 lfo2">
<![if !supportLists]><span style="font-family:"Courier New";mso-ligatures:none"><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="mso-ligatures:none">Added Definitions to include general reference to the OAM 65.00.00 glossary to provide clarity to the policy, and add Employer agency and Joint Payroll Account.
<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:74.75pt;text-indent:-.25in;mso-list:l0 level2 lfo2">
<![if !supportLists]><span style="font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="mso-ligatures:none">Language modified in section 101 to add clarity. Rather than assuming the employee payments are made by agencies, the policy now states “Employee payments made by the employer agency for insurance
premiums outside of the Workday Payroll System will be made</span><span style="font-size:11.0pt;font-family:Roboto"> by money order, certified check, state warrant, Balanced Transfer (BT) or agency revolving fund check payable to the DAS Joint Payroll Account.”</span><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:74.75pt;text-indent:-.25in;mso-list:l0 level2 lfo2">
<![if !supportLists]><span style="font-family:"Courier New";mso-ligatures:none"><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="mso-ligatures:none">Updates OAM policy format, renumbers and verifies references/authorities.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-ligatures:none">While the links above take you directly to those OAMs, they can also be found at the </span><a href="https://www.oregon.gov/das/Financial/Acctng/Pages/OAM.aspx"><span style="mso-ligatures:none">OAM
website</span></a><span style="color:black;mso-ligatures:none">.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-ligatures:none"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-ligatures:none">The items listed above reflect what we believe the highlights to be, but we’re hoping you’ll review the
</span><span style="mso-ligatures:none">full set of <span style="color:black">proposed OAMs in their entirety when providing feedback.<o:p></o:p></span></span></p>
<p class="MsoNormal"><span style="color:black;mso-ligatures:none"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-ligatures:none">The comment period for this second set of three OAMs closes at the end of the day on <u>Friday, March 20.</u> Please email your feedback to us at
</span><a href="mailto:osps.oam@das.oregon.gov"><span style="mso-ligatures:none">osps.oam@das.oregon.gov</span></a><span style="color:black;mso-ligatures:none">
<o:p></o:p></span></p>
<p class="xmsonormal"> <o:p></o:p></p>
<p class="xmsonormal">Thank you so much for engaging with us in this process!<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-family:Roboto">Tim<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:Roboto"><o:p> </o:p></span></p>
<p class="MsoNormal"><!--[if gte vml 1]><v:shapetype id="_x0000_t75" coordsize="21600,21600" o:spt="75" o:preferrelative="t" path="m@4@5l@4@11@9@11@9@5xe" filled="f" stroked="f">
<v:stroke joinstyle="miter" />
<v:formulas>
<v:f eqn="if lineDrawn pixelLineWidth 0" />
<v:f eqn="sum @0 1 0" />
<v:f eqn="sum 0 0 @1" />
<v:f eqn="prod @2 1 2" />
<v:f eqn="prod @3 21600 pixelWidth" />
<v:f eqn="prod @3 21600 pixelHeight" />
<v:f eqn="sum @0 0 1" />
<v:f eqn="prod @6 1 2" />
<v:f eqn="prod @7 21600 pixelWidth" />
<v:f eqn="sum @8 21600 0" />
<v:f eqn="prod @7 21600 pixelHeight" />
<v:f eqn="sum @10 21600 0" />
</v:formulas>
<v:path o:extrusionok="f" gradientshapeok="t" o:connecttype="rect" />
<o:lock v:ext="edit" aspectratio="t" />
</v:shapetype><v:shape id="Picture_x0020_2" o:spid="_x0000_s1026" type="#_x0000_t75" alt="A picture containing logo
Description automatically generated" style='position:absolute;margin-left:-16.5pt;margin-top:-35.4pt;width:88.5pt;height:88.5pt;z-index:251659264;visibility:visible;mso-wrap-style:square;mso-width-percent:0;mso-height-percent:0;mso-wrap-distance-left:9pt;mso-wrap-distance-top:0;mso-wrap-distance-right:9pt;mso-wrap-distance-bottom:0;mso-position-horizontal:absolute;mso-position-horizontal-relative:text;mso-position-vertical:absolute;mso-position-vertical-relative:text;mso-width-percent:0;mso-height-percent:0;mso-width-relative:page;mso-height-relative:page'>
<v:imagedata src="cid:image001.jpg@01DCACC7.BE96B750" o:title="A picture containing logo
Description automatically generated" />
<w:wrap type="square"/>
</v:shape><![endif]--><![if !vml]><img width="118" height="118" style="width:1.2291in;height:1.2291in" src="cid:image002.jpg@01DCACC7.BE96B750" align="left" hspace="12" alt="A picture containing logo
Description automatically generated" v:shapes="Picture_x0020_2"><![endif]><b><span style="font-family:Roboto;mso-ligatures:none">Timothy
M. Lowry<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:Roboto;color:#353535;mso-ligatures:none">Oregon Statewide Payroll Services Manager</span><span style="font-size:16.0pt;font-family:Roboto;color:#353535;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:Roboto;mso-ligatures:none">Chief Financial Office | Office of the State Controller</span><span style="font-size:16.0pt;font-family:Roboto;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:Roboto;mso-ligatures:none">971-718-4230<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:13.5pt;text-indent:-13.5pt"><span style="font-size:10.0pt;font-family:Roboto;mso-ligatures:none"><a href="https://www.oregon.gov/DAS/Financial/Payroll/Pages/index.aspx"><span style="color:blue">http://www.oregon.gov/DAS/Financial/Payroll</span></a></span><u><span style="font-size:10.0pt;color:blue"><o:p></o:p></span></u></p>
<p class="MsoNormal"><i><span style="font-size:10.0pt;font-family:Roboto;mso-ligatures:none">Pronouns: he, him, his</span></i><i><o:p></o:p></i></p>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
</body>
</html>