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<p class="MsoNormal">Good afternoon,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="mso-ligatures:none">We have placed the third set of three Oregon Accounting Manual (OAM) payroll policies as out-for-comment and we’re seeking agency feedback on them. The three OAMs are listed below along with highlights of
the most impactful changes, which we’re adding in lieu of a track changes document. Given the changes in format that have occurred, the track changes document is challenging to follow in our opinion. However, if you would like a copy, we’d happy to share it
directly with you.<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo1"><i><u><a href="https://www.oregon.gov/das/Financial/Acctng/Documents/45.25.00%20Salary%20Advances-DRAFT.pdf">45.25.00 Salary Advances</a><o:p></o:p></u></i></li><ul style="margin-top:0in" type="circle">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level2 lfo1">Combined policy and procedure and updated section numbering and removed paragraph 104 of OAM 45.25.00.PR due to
<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level2 lfo1">Updated language to replace Oregon State Payroll Application (OSPA) with Workday Payroll System.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level2 lfo1">Updated language to replace Oregon State Payroll Services (OSPS) with Workday Oregon Division Services, or Workday Day Help Desk as needed.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level2 lfo1"><span style="mso-ligatures:none">Applicability section: Added language from OAM .01.05.00 to section to clarify that “<i>If any provisions of OAM policies or procedures conflict with
bargaining agreements, the provisions of bargaining agreements would supersede OAM guidance.”</i> <o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level2 lfo1">Added exclusions and special situations. New statement added: Where a state agency has an alternative procedure for advances of regular salary or wages.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level2 lfo1">Various sections have modified and updated language for clarity and consistency.<i><o:p></o:p></i></li></ul>
</ul>
<p class="MsoNormal"><i><o:p> </o:p></i></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo1"><i><u><a href="https://www.oregon.gov/das/Financial/Acctng/Documents/45.30.00%20Dual%20Update%20Access-DRAFT.pdf">45.30.00 Dual Update Access</a><o:p></o:p></u></i></li><ul style="margin-top:0in" type="circle">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level2 lfo1"><span style="mso-ligatures:none">Applicability section: Added language from OAM .01.05.00 to section to clarify that “<i>If any provisions of OAM policies or procedures conflict with
bargaining agreements, the provisions of bargaining agreements would supersede OAM guidance.”</i> <o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level2 lfo1"><span style="mso-ligatures:none">Modifications in language throughout to include the Workday System and remove Position and Personnel Data Base (PPDB) and Oregon State Payroll Application
(OSPA).<o:p></o:p></span></li></ul>
</ul>
<p class="MsoNormal"><span style="mso-ligatures:none"><o:p> </o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo1"><i><u><a href="https://www.oregon.gov/das/Financial/Acctng/Documents/45.37.00%20Review%20of%20Month%20End%20Leave%20Reports-DRAFT.pdf">45.37.00 Payroll – Review of Pay Period Time
Off Reports</a><o:p></o:p></u></i></li><ul style="margin-top:0in" type="circle">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level2 lfo1">Moved language in the previous section .101 to the Purpose statement in the new policy format. Renumbered sections accordingly.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level2 lfo1"><span style="mso-ligatures:none">Applicability section: Added language from OAM .01.05.00 to section to clarify that “<i>If any provisions of OAM policies or procedures conflict with
bargaining agreements, the provisions of bargaining agreements would supersede OAM guidance.”</i> <o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level2 lfo1"><span style="mso-ligatures:none">Added definitions.
<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level2 lfo1"><span style="mso-ligatures:none">Removed outdated information about leave reports following Payroll Run 2 and renumbered the remaining sections.
<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level2 lfo1"><span style="mso-ligatures:none">Minor modifications throughout to provide clarity for the review of pay period time off reports.
<o:p></o:p></span></li></ul>
</ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="color:black;mso-ligatures:none">While the links above take you directly to those OAMs, they can also be found at the </span><a href="https://www.oregon.gov/das/Financial/Acctng/Pages/OAM.aspx"><span style="mso-ligatures:none">OAM
website</span></a><span style="color:black;mso-ligatures:none">.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-ligatures:none"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-ligatures:none">The items listed above reflect what we believe the highlights to be, but we’re hoping you’ll review the
</span><span style="mso-ligatures:none">full set of <span style="color:black">proposed OAMs in their entirety when providing feedback.<o:p></o:p></span></span></p>
<p class="MsoNormal"><span style="color:black;mso-ligatures:none"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-ligatures:none">The comment period for this third set of three OAMs closes at the end of the day on <u>Friday, March 27.</u>
</span><span style="mso-ligatures:none">As a reminder, round 1 OAM comments close today and round 2 comments close next Friday. <span style="color:black">Please email your feedback to us at
</span><a href="mailto:osps.oam@das.oregon.gov">osps.oam@das.oregon.gov</a>.<span style="color:black">
<o:p></o:p></span></span></p>
<p class="xmsonormal"> <o:p></o:p></p>
<p class="xmsonormal">Thank you so much for engaging with us in this process!<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Tim<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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Description automatically generated" v:shapes="Picture_x0020_2"><![endif]><b><span style="mso-ligatures:none">Timothy
M. Lowry<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="color:#353535;mso-ligatures:none">Oregon Statewide Payroll Services Manager<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none">971-718-4230<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:13.5pt;text-indent:-13.5pt"><span style="mso-ligatures:none">Department of Administrative Services:
<a href="https://www.oregon.gov/das/Pages/index.aspx"><span style="color:blue">https://www.oregon.gov/das/Pages/index.aspx</span></a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none">Pronouns: he, him, his<o:p></o:p></span></p>
<p class="MsoNormal">Chief Financial Office | Office of the State Controller<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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