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<p class="MsoNormal"><span style="mso-ligatures:none">Good afternoon,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none">We have released one final Oregon Accounting Manual (OAM) payroll policy as out-for-comment and we’re seeking feedback. The OAM policy listed below includes a highlight of some of the changes, which I’m
adding in lieu of a track changes document. Given the changes in format that have occurred, the track changes document is challenging to follow in my opinion. However, if you would like a copy, I’m happy to share it directly with you.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none"><o:p> </o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l0 level1 lfo1"><a href="https://www.oregon.gov/das/Financial/Acctng/Documents/45.35.00%20Review%20of%20Gross%20Pay%20Adjustments%20-%20DRAFT.pdf">45.35.00<i><span style="mso-ligatures:none"> Payroll: Review of Gross Pay
Adjustments</span></i></a><o:p></o:p></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="mso-list:l0 level2 lfo1"><span style="mso-ligatures:none">Updates OAM policy format, renumbers and verifies references/authorities.
<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level2 lfo1">Reference/Authority: <o:p></o:p></li><ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level3 lfo1">Added new authorities for electronic approvals from ORS 84.004, 84.013, and 84.019.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level3 lfo1">Added a reference to OAR 166-300-2025 for record retention.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level3 lfo1">Added a reference to OAM
<a href="https://www.oregon.gov/das/Financial/Acctng/Documents/10.10.00.po.pdf">10.10.00</a>
<i>Internal Control: Management’s Responsibilities.</i> <o:p></o:p></li></ul>
<li class="MsoNormal" style="mso-list:l0 level2 lfo1"><span class="normaltextrun">Statement: A new statement was added to provide purpose and clarity to the policy.<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level2 lfo1"><span class="normaltextrun"><span style="color:black;background:white">Definitions: Added a definition for “employer agency”.
</span></span><span class="eop"><o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level2 lfo1"><span style="mso-ligatures:none">Applicability section: Added language from OAM
<a href="https://www.oregon.gov/das/Financial/Acctng/Documents/01.05.00.pdf">01.05.00</a> to section to clarify that “<i>If any provisions of OAM policies or procedures conflict with bargaining agreements, the provisions of bargaining agreements would supersede
OAM guidance.”</i> </span><span style="mso-ligatures:none"><o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level2 lfo1"><span style="mso-ligatures:none">The biggest change in this policy is the removal of the tables associated with the procedure before the Workday Payroll System.
<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level2 lfo1"><span style="mso-ligatures:none">Throughout the policy, the report named “Gross Pay Adjustment” has been replaced by “<b>Pay | Payroll Input Details</b>” which is found in the Workday Payroll System.
<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level2 lfo1"><span style="mso-ligatures:none">Language throughout the policy has been updated to clarify roles and ensure the original intent of the policy for compliance with internal control and separation of duties
within the confines of the new Workday Payroll System and procedures. <o:p></o:p></span></li></ul>
</ul>
<p class="MsoNormal" style="margin-left:1.5in"><span style="mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-ligatures:none">While the link above directly takes you to that OAM, it can also be found at the </span><a href="https://www.oregon.gov/das/Financial/Acctng/Pages/OAM.aspx"><span style="mso-ligatures:none">OAM
website</span></a><span style="color:black;mso-ligatures:none">.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="color:black;mso-ligatures:none"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-ligatures:none">Those changes listed above are what I believe the highlights to be, but I’m hoping you’ll review the proposed OAM in its entirety when providing feedback.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="color:black;mso-ligatures:none"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-ligatures:none">The comment period for this OAM policy closes at the end of the day on <u>May 22<sup>nd</sup></u>. Please email your feedback at
</span><a href="mailto:osps.oam@das.oregon.gov"><span style="mso-ligatures:none">osps.oam@das.oregon.gov</span></a><span style="color:black;mso-ligatures:none">
<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thank you,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal" style="background:white"><span style="color:black">Tim</span><o:p></o:p></p>
<p class="MsoNormal" style="background:white"><o:p> </o:p></p>
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<p class="MsoNormal" style="background:white"><b><span style="color:black">Timothy M. Lowry
</span></b><i><span style="color:black;mso-ligatures:none">(he, him)</span></i><o:p></o:p></p>
<p class="MsoNormal" style="background:white"><span style="color:black">Oregon Statewide Payroll Services Manager</span><o:p></o:p></p>
<p class="MsoNormal" style="background:white"><span style="color:black">971-718-4230</span><o:p></o:p></p>
<p class="MsoNormal" style="background:white"><u><span style="color:black"><a href="https://www.oregon.gov/das/Pages/index.aspx"><span style="color:blue">Oregon Department of Administrative Services</span></a></span></u><o:p></o:p></p>
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