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<p class="MsoNormal">Good morning Section 218 Employers;<o:p></o:p></p>
<p class="MsoNormal">Over the course of the prior four weeks, five employer training sessions were conducted around the state. Questions were asked by attendees that required additional research. Below you will find those questions and the corresponding responses.
Answers have been provided by Chris Cox of the Oregon Department of Revenue and Ashli Machado of the Oregon Employment Department.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>DOR Questions:<o:p></o:p></b></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo1"><![if !supportLists]><span style="mso-list:Ignore">1.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Is it possible to store the employer’s bank info for repeated use in garnishment transactions? <span style="color:red">Yes, if you have your payment saved for your OTC/STT payments you can use the payment channel for garnishment payments.
</span><o:p></o:p></p>
<p class="MsoListParagraph"><span style="color:red">Follow the these steps once logged in: From the ROL Home screen click on Setting, then click on payment channel tab, click on Garnishment access account. From there you can set up a new payment channel or
add it to an existing one. </span><o:p></o:p></p>
<p class="MsoListParagraph"><o:p> </o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo1"><![if !supportLists]><span style="mso-list:Ignore">2.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Is there the ability to view payment history for Unemployment Insurance and Workers Benefit Fund? <span style="color:red">These payments go to OED and DCBS. DOR collects the money and sends it to the external sources and, therefore,
there is no history on ROL because there is no account types for these programs on ROL. You can go into each payment on ROL and see how the funds are allocated.
</span><o:p></o:p></p>
<p class="MsoListParagraph"><o:p> </o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo1"><![if !supportLists]><span style="mso-list:Ignore">3.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Where do things currently stand in having the garnishment response on ROL for employees ‘printable’? <span style="color:red">There is a ticket to allow employers to do this. I am not sure how long it will take.
</span><o:p></o:p></p>
<p class="MsoListParagraph"><o:p> </o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo1"><![if !supportLists]><span style="mso-list:Ignore">4.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>When the change to ROL to allow the garnishment response to be printed is completed will it have the employee’s name and/or reference number? <span style="color:red">I sent this off to IT in hopes of adding it to the current ticket.</span><o:p></o:p></p>
<p class="MsoListParagraph"><o:p> </o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo1"><![if !supportLists]><span style="mso-list:Ignore">5.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>For final payment of a wage garnishment, how do you process it when there are more dollars owed than show on ROL? <span style="color:red">ROL currently will not allow you to pay more than the current balance. There is a ticket to change
that. I am not sure how long it will take.</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo1"><![if !supportLists]><span style="mso-list:Ignore">6.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>How frequently is the Garn balance updated on ROL? <span style="color:red">
The balance is updated nightly. If you have concerns that the balance is not what you think it should be please call 503-945-8200. There is a ticket in place to have the balance correct for all garnishments. Currently garnishments where the employee was sent
to collection agency do not show the correct balance on ROL. That is being worked on.</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>OPRS Questions:<o:p></o:p></b></p>
<p class="MsoListParagraph" style="text-indent:-.25in">1.<span style="font-size:7.0pt;font-family:"Times New Roman",serif">
</span>Can you add multiple bins to a registration or must they be added one bin at a time?<o:p></o:p></p>
<p class="MsoListParagraph"><span style="color:red">Yes, you can add up to 10 BINs at a time during the registration process for affiliation. If someone has more than 10 BINs we have a backend process to assist them, as long as they contact us we can get that
request handled.<o:p></o:p></span></p>
<p class="MsoListParagraph"><span style="color:red"><o:p> </o:p></span></p>
<p class="MsoListParagraph" style="margin-left:35.25pt;text-indent:-.25in">2.<span style="font-size:7.0pt;font-family:"Times New Roman",serif">
</span>Does the administrator have to approve multiple bin user requests or just one?<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:36.75pt"><span style="color:red">The administrator can approve as many requests for a user as are submitted for the BIN in question. There is no limit on how many BUs or BAAs can be on the account.<o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-left:36.75pt"><span style="color:red"><o:p> </o:p></span></p>
<p class="MsoListParagraph" style="margin-left:35.25pt;text-indent:-.25in">3.<span style="font-size:7.0pt;font-family:"Times New Roman",serif">
</span>With the change from OTTR, will the 132 report allow for more than three digits in a quarter? (Question raised by an employer which has staff working in excess of 999 hours in a quarter.)<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:36.75pt"><span style="color:red">The Form 132 does not allow for more than 3 characters and that is because the hours listed on that form are purely for research purposes. The total hours for the quarter are reported
on the OQ for the Workers Benefit Fund Assessment.<o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-left:36.75pt"><span style="color:red"><o:p> </o:p></span></p>
<p class="MsoListParagraph" style="margin-left:35.25pt;text-indent:-.25in">4.<span style="font-size:7.0pt;font-family:"Times New Roman",serif">
</span>Will OPRS upload the exact title for 132? OTTR requires that the header must be exact. Will OPRS be consistent with this?<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:36.75pt"><span style="color:red">I need more clarification on this question. The form is labeled as the Form 132 in the system.<o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-left:36.75pt"><span style="color:red"><o:p> </o:p></span></p>
<p class="MsoListParagraph" style="margin-left:35.25pt;text-indent:-.25in">5.<span style="font-size:7.0pt;font-family:"Times New Roman",serif">
</span>Will the data pull over for Form 132 from previous electronic filings? <span style="color:#1F497D">
<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.75pt"><span style="color:red"> Yes.<o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-left:35.25pt;text-indent:-.25in">6.<span style="font-size:7.0pt;font-family:"Times New Roman",serif">
</span>For UI purposes, will excess wages be pulled over from OTTR?<o:p></o:p></p>
<p class="MsoListParagraph"><span style="color:red">All previous electronic payroll for the last 6 years will be available in OPRS. Any excess wages reported will show on the reports.<o:p></o:p></span></p>
<p class="MsoListParagraph"><span style="color:red"><o:p> </o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in">7.<span style="font-size:7.0pt;font-family:"Times New Roman",serif">
</span> Can a ‘user’ in OPRS promote to an administrator? Can an administrator delete another administrator?<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.55in"><span style="color:red">A User can promote to a Business Access Administrator(BAA) at any time so long as they have the information to affiliate. An Administrator can delete User access at any time. Administrators
can be removed from an account so long as there is a backup BAA in place to manage the account.<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thank you to our presenters and to all those employers who attended the trainings.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:10.0pt;line-height:106%;font-family:"Bradley Hand ITC"">Pamella<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri Light",sans-serif">Pamella Johnson<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri Light",sans-serif">Oregon State Social Security Administration<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri Light",sans-serif">Oregon Public Employees Retirement System<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri Light",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;line-height:106%;font-family:"Calibri Light",sans-serif">*****CONFIDENTIALITY NOTICE*****<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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