[OSTXUsers] Approval of students that have withdrawn more than a year in the past

[ROBE Joel]

I just wanted to let anyone who has the role of Approver that there are situations when you will be receiving a request to see a student that has withdrawn a year or two prior.  First off you do have the right to reject any request that you feel isn't correct.  To assist others though, I would suggest that, a student whose data you have that has withdrawn and gone to another school, may be the best data available for the new receiving school even if it is not the first school the student went to and where you sent the official student record.  For example, a student may leave your school and go to a private school for a year, or part of a year, and then go to another public school in Oregon. Or a student may leave your school and move out-of-state.  You often see the latter when a student is a migrant student.

You have sent your records to the private or out of state school who has updated the data in their student information system but the data is not loaded into OSTX as the school is not affiliated with a regional data warehouse or a data center.  The only records available may be the records from the time the student was in your school.  This may be enough for the new school to know that the student was on an IEP, was in an LEP program, has their shots, and whether they need additional assistance.

Again, as an Approver, you do have the right to reject a request, but you may want to provide the data so the school doesn't have to wait weeks to receive the data from the private or out-of-state school.  Remember that OSTX is not the official record of the student.  It is meant to help to enroll a student as quickly and accurately as possible.

Thank you.

Joel



Joel Robe  |   Director of Data Management
__________________________________________________________________________
Oregon Department of Education  |  255 Capitol Street  |  Salem, Oregon 97310
Ph: 503.947.5709  |  Fax: 503.378.5156
Email: joel.robe at ode.state.or.us<mailto:joel.robe at ode.state.or.us>  |  Web:  http://www.ode.state.or.us<http://www.ode.state.or.us/>


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