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<TITLE>FW: Best Small Library in America 2008 Nominations</TITLE>
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<FONT FACE="Verdana, Helvetica, Arial"><SPAN STYLE='font-size:12.0px'>Dear Directors: Ann Kim from Library Journal requested that I forward this information to you. --> Jim<BR>
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Jim Scheppke, State Librarian<BR>
Oregon State Library<BR>
250 Winter St. NE<BR>
Salem, OR 97301<BR>
503-378-4367<BR>
(fax) 503-585-8059<BR>
jim.b.scheppke@state.or.us<BR>
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<B>Best Small Library in America Award Nomination Guidelines<BR>
</B></FONT><B><FONT FACE="Verdana, Helvetica, Arial">Postmark deadline: November 3, 2008<BR>
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<I>Library Journal</I>'s annual award for the Best Small Library in America, cosponsored by the Bill & Melinda Gates Foundation, was founded to encourage and showcase the exemplary work of these libraries. Now in its fifth year, the award honors the public library that most profoundly demonstrates outstanding service to populations of 25,000 or less (see below for eligibility).<BR>
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The winning library will receive a $15,000 cash award, a feature story in the February 1, 2009, <I>Library Journal</I>, membership and conference costs for two library representatives to attend the Public Library Association Biannual Conference in 2010 in Portland, OR, and a gala reception at the conference.<BR>
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Starting with the 2009 award year, two finalist libraries will be awarded with membership and conference costs for two library representatives to attend the PLA conference and the gala reception in 2010, and they will be given special mention in <I>Library Journal</I>.<BR>
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Members of the editorial board of <I>Library Journal</I>, librarians from around the country, and a representative from the Bill & Melinda Gates Foundation, will judge nominations based on key factors, including:<BR>
</FONT></SPAN><UL><LI><SPAN STYLE='font-size:12.0px'><FONT FACE="Verdana, Helvetica, Arial">Creativity in developing services and programs that can be replicated by other libraries, including outreach to special populations
</FONT></SPAN><LI><SPAN STYLE='font-size:12.0px'><FONT FACE="Verdana, Helvetica, Arial">Innovation in introducing and supporting public access computing
</FONT></SPAN><LI><SPAN STYLE='font-size:12.0px'><FONT FACE="Verdana, Helvetica, Arial">Success in educating patrons in computer use, and measuring the results of technology usage
</FONT></SPAN><LI><SPAN STYLE='font-size:12.0px'><FONT FACE="Verdana, Helvetica, Arial">Use of technology to expand the reach of library services
</FONT></SPAN><LI><SPAN STYLE='font-size:12.0px'><FONT FACE="Verdana, Helvetica, Arial">Demonstrated community support
</FONT></SPAN><LI><SPAN STYLE='font-size:12.0px'><FONT FACE="Verdana, Helvetica, Arial">Sustained cooperation with other libraries
</FONT></SPAN><LI><SPAN STYLE='font-size:12.0px'><FONT FACE="Verdana, Helvetica, Arial">Partnerships with other agencies and businesses
</FONT></SPAN><LI><SPAN STYLE='font-size:12.0px'><FONT FACE="Verdana, Helvetica, Arial">Increase in library use, particularly by new users
</FONT></SPAN><LI><SPAN STYLE='font-size:12.0px'><FONT FACE="Verdana, Helvetica, Arial">Evidence of library's role as community center <BR>
</FONT></SPAN></UL><SPAN STYLE='font-size:12.0px'><FONT FACE="Verdana, Helvetica, Arial">Keeping the factors above in mind, please tell us how, in the last two years, you have raised the profile of the library in your community, reached out to new users and remote users, and used technology to support and grow patron access to materials and information. Please also describe the use of public access computers (PACs) in your library and how you anticipate sustaining PACs and adapting to the next generation of users. In your description of your collaborations with others, please give examples of how the library has become a model for the partnering organization and how the organization has become a model for the library. Please highlight innovative approaches to traditional problems, including seemingly small fixes that work.<BR>
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<B>Submission Requirements:<BR>
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Anyone can nominate a library—the library administration itself, patrons, members of the community, library peers, etc.<BR>
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There is no entry fee, but each entry must include the following information:<BR>
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1) Name, address, phone number, and email of nominee and the name of the contact person, as well as contact information for the submitter if different from the nominee.<BR>
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2) A written explanation of up to two pages (or a list of bulleted narrative points) that clearly enumerates how the library's accomplishments fit the criteria for the award listed above. (Note: Entries that describe programs and their effects on the community will be especially helpful to the judges in rendering a decision. Supporting materials, such as brochures, testimonials, press clippings, etc., may be included and are helpful, but they are <I>less important</I> than the written narrative.)<BR>
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3) Photo(s) of library, staff, and patrons, if possible.<BR>
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4) Letters of reference from two library peers. (A library peer is someone who is knowledgeable about libraries in general and knows the nominated library well, but who is not employed by the library in any capacity. Examples include librarians at neighboring libraries or colleagues at the state association or the state library.)<BR>
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5) Statistical data. On a separate sheet of paper please supply the following information:<BR>
</FONT></SPAN><UL><LI><SPAN STYLE='font-size:12.0px'><FONT FACE="Verdana, Helvetica, Arial">Population served
</FONT></SPAN><LI><SPAN STYLE='font-size:12.0px'><FONT FACE="Verdana, Helvetica, Arial">Total annual budget (if you are part of another body of government, note if you pay utility bills, IT, etc.)
</FONT></SPAN><LI><SPAN STYLE='font-size:12.0px'><FONT FACE="Verdana, Helvetica, Arial">Per capita budget
</FONT></SPAN><LI><SPAN STYLE='font-size:12.0px'><FONT FACE="Verdana, Helvetica, Arial">Circulation
</FONT></SPAN><LI><SPAN STYLE='font-size:12.0px'><FONT FACE="Verdana, Helvetica, Arial">Materials budget (including electronic databases)
</FONT></SPAN><LI><SPAN STYLE='font-size:12.0px'><FONT FACE="Verdana, Helvetica, Arial">Physical visits (door count)
</FONT></SPAN><LI><SPAN STYLE='font-size:12.0px'><FONT FACE="Verdana, Helvetica, Arial">Virtual visits (e-use, if collecting this data)
</FONT></SPAN><LI><SPAN STYLE='font-size:12.0px'><FONT FACE="Verdana, Helvetica, Arial">Number of public access computers per population served
</FONT></SPAN><LI><SPAN STYLE='font-size:12.0px'><FONT FACE="Verdana, Helvetica, Arial">Number of days and hours of service per week
</FONT></SPAN><LI><SPAN STYLE='font-size:12.0px'><FONT FACE="Verdana, Helvetica, Arial">Number of staff
</FONT></SPAN><LI><SPAN STYLE='font-size:12.0px'><FONT FACE="Verdana, Helvetica, Arial">Percentage of staff who are professional librarians. <BR>
</FONT></SPAN></UL><SPAN STYLE='font-size:12.0px'><FONT FACE="Verdana, Helvetica, Arial">Most libraries collect this data, but if you do not have all of these statistics, then submit those the library does have. Also, please detail whether the nominated library is a member of a consortium/county-wide service district—what services are provided by it (technology support, training, databases, etc.), what role does the library play in it? The judges do not make selections based on numbers, though they are helpful in giving context to the written submission.<BR>
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<B>Eligibility Requirements:<BR>
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1) A single library serving a community with a population of 25,000 or less is eligible (latest Census).<BR>
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2) Area library districts or systems may serve an aggregate population of greater than 25,000, as long as the service area of the library includes an area or a community with a population of 25,000 or less. The prize money must be used to benefit that population.<BR>
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3) A single county or town with a population over 25,000 that is served by two or more library districts or systems operating entirely within the bounds of the county or town may qualify as long as the service area of a given library includes a rural area or a rural community or the population of the library's jurisdiction is 25,000 or less. The prize money must be used for that area.<BR>
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4) A single community with a population greater than 25,000 and having a library with one or more branches may qualify. The library must have a service area that includes a rural area or community that does not exceed a population of 25,000. The prize monies must be used only for the benefit of the rural or community population under 25,000. Similarly a single community with a population greater than 25,000, which also provide library service to an adjoining community of 25,000 or less population by contract, may also be eligible, provided the prize is used entirely to support the smaller community.<BR>
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5) A single community library serving a population greater than 25,000 and not providing service to a rural area or to a rural community is not eligible for the award.<BR>
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6) Previous finalists are eligible. Previous winners are not eligible.<BR>
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<B>Send the nomination, postmarked deadline November 3, 2008, to:<BR>
</B><BR>
<B><I>Library Journal</I>'s Award for the<BR>
Best Small Library in America <BR>
c/o Ann Kim, <I>Library Journal<BR>
</I>360 Park Avenue South<BR>
New York, NY10010<BR>
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<B>If you have any questions regarding the submission process, please contact Rebecca Miller at <FONT COLOR="#336699">miller@reedbusiness.com</FONT></B> <a href="mailto:miller@reedbusiness.com?subject=Small_Library_Award"><mailto:miller@reedbusiness.com?subject=Small_Library_Award></a> <B> or by phone at 646-746-6725.<BR>
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