[SE-Dir] TRANSER OF STUDENT RECORDS/CONFIDENTIALITY

[SANDBERG Ruby]

TO:  All District and ESD Special Education Directors

The message below is being sent to you on behalf of:


Nancy Latini, Ph.D.
Assistant Superintendent
Student Learning & Partnerships
______________________________________________
March 5, 2012


RE:  TRANSER OF STUDENT RECORDS/CONFIDENTIALITY


Each time you send student information to us I know that you do so with an eye of confidentiality. Please encourage your staff to use the appropriate process listed below when sending student information to ODE.  We would appreciate you sharing this message with staff that send such information to us.  Thank you.


To send any file with confidential information to ODE, please use the Secure File Transfer application.
1.

Open web browser and go to https://district.ode.state.or.us/apps/xfers/default.aspx;
2.      Using the ODE E-mail List, find name of person(s) to receive the file and highlight the name (- or - type in the e-mail address you wish to send to if not on the list);
3.      Click the Select button to add name to the Recipients listing. The e-mail address of the person(s) to receive the file will display in the Recipients listing window;
4.      Enter your e-mail address where it asks Who is sending the file?
5.      Locate your file to send.
o

A) Click the Browse button and in the Choose File window highlight the file name
o       B) Click the Open button;
6.

Enter any message you wish to send with the file in the box provided;
7.      Click the Send File button.
Upon receipt of the file it will be stored in a secure place and the recipient will automatically receive an e-mail telling the where the file is located. As soon as the file is received, the message will be received in their Inbox. The recipient will then access the files through the following steps.
1.

Click on the download link in the message;
2.      Enter their e-mail address and click Submit E-mail Address;
3.      Download icon will appear;
4.      Either "open" or "save as" to view the attached document.



Ruby Sandberg, Executive Assistant
Office of Student Learning & Partnerships
Oregon Department of Education
503-947-5738   FAX: 503-378-5156
ruby.sandberg at state.or.us






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