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<p class=MsoNormal><font size=3 face=Arial><span style='font-size:12.0pt'>TO: <font
color=black><span style='color:black'> All District and
ESD Special Education Directors<o:p></o:p></span></font></span></font></p>
<p class=MsoNormal><font size=3 color=black face=Arial><span style='font-size:
12.0pt;color:black'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=3 color=black face=Arial><span style='font-size:
12.0pt;color:black'>The message below is being forwarded to you on behalf of:<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 color=black face=Arial><span style='font-size:
12.0pt;color:black'> <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 color=black face=Arial><span style='font-size:
12.0pt;color:black'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=3 color=black face=Arial><span style='font-size:
12.0pt;color:black'>Nancy Latini, PhD<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 color=black face=Arial><span style='font-size:
12.0pt;color:black'>Assistant Superintendent<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 color=black face=Arial><span style='font-size:
12.0pt;color:black'>Student Learning & Partnerships<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 color=black face=Arial><span style='font-size:
12.0pt;color:black'>______________________________________________ <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 color=black face=Arial><span style='font-size:
12.0pt;color:black'>January 23, 2009<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Arial><span style='font-size:12.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Arial><span style='font-size:12.0pt'>RE:
Excess Cost Calculation<font color=red><span style='color:red'><o:p></o:p></span></font></span></font></p>
<p class=MsoNormal><font size=3 face=Arial><span style='font-size:12.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='text-autospace:none'><font size=3 face=Arial><span
style='font-size:12.0pt'>Thank you for providing feedback to Angie Peterman,
Don Staehly, and Claire Doolittle on the proposed spreadsheet template for
calculating excess costs for fiscal year 2008-2009. I am also grateful
for the work of the OSBA task force that worked with ODE to develop this
document, as it will make this year's exercise much easier for you. In
particular, the efforts of Claire Doolittle in her extraordinary job developing
this document. And to Don Staehly for chairing and coordinating an excellent
work group along with Angie Peterman. <o:p></o:p></span></font></p>
<p class=MsoNormal style='text-autospace:none'><font size=3 color=blue
face=Arial><span style='font-size:12.0pt;color:blue'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='text-autospace:none'><font size=3 face=Arial><span
style='font-size:12.0pt'>So the time is upon on us, which is my purpose in
writing. Attached you will find the following documents;<o:p></o:p></span></font></p>
<p class=MsoNormal style='text-autospace:none'><font size=3 face=Arial><span
style='font-size:12.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='text-indent:.5in;text-autospace:none'><font size=3
face=Arial><span style='font-size:12.0pt'>1) The above mentioned spreadsheet,
with tab instructions, to assist you in the calculation. Please note it is not
mandatory that you use this spreadsheet, it is a tool developed to be helpful
for you should you choose to utilize it. (See first attachment)<o:p></o:p></span></font></p>
<p class=MsoNormal style='text-autospace:none'><font size=3 face=Arial><span
style='font-size:12.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='text-indent:.5in;text-autospace:none'><font size=3
face=Arial><span style='font-size:12.0pt'>2) The shortened form into which you will
report your expenses for elementary and secondary, have signed and dated by an
authorized official of your district, and forward the original
document/signature to my attention. <o:p></o:p></span></font></p>
<p class=MsoNormal style='text-indent:.5in;text-autospace:none'><font size=3
face=Arial><span style='font-size:12.0pt'><a
href="http://www.ode.state.or.us/data/schoolanddistrict/funding/sped/excesscostscalculator.xls"><font
face="Times New Roman"><span style='font-family:"Times New Roman"'>http://www.ode.state.or.us/data/schoolanddistrict/funding/sped/excesscostscalculator.xls</span></font></a><o:p></o:p></span></font></p>
<p class=MsoNormal style='text-indent:.5in;text-autospace:none'><font size=3
face=Arial><span style='font-size:12.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='text-indent:.5in;text-autospace:none'><font size=3
face=Arial><span style='font-size:12.0pt'>3) A technical assistance document
written by the United States Department of Education in response to questions
from the field on excess costs. This is the only document of its kind from the
federal level, and it addressed most of the questions that we have heard here
in <st1:place w:st="on"><st1:State w:st="on">Oregon</st1:State></st1:place>.<o:p></o:p></span></font></p>
<p class=MsoNormal style='text-indent:.5in;text-autospace:none'><font size=3
face=Arial><span style='font-size:12.0pt'><a
href="http://www.ode.state.or.us/data/schoolanddistrict/funding/sped/excesscostcalculation.pdf"><font
face="Times New Roman"><span style='font-family:"Times New Roman"'>http://www.ode.state.or.us/data/schoolanddistrict/funding/sped/excesscostcalculation.pdf</span></font></a><o:p></o:p></span></font></p>
<p class=MsoNormal style='text-autospace:none'><font size=3 face=Arial><span
style='font-size:12.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='text-indent:.5in;text-autospace:none'><font size=3
face=Arial><span style='font-size:12.0pt'>4) A guidance sheet on how to secure
the correct SECC number for use in the calculation. As you know, you use
the October ADM count for your total student body count. (See second
attachment)<o:p></o:p></span></font></p>
<p class=MsoNormal style='text-indent:.5in;text-autospace:none'><font size=3
face=Arial><span style='font-size:12.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='text-autospace:none'><font size=3 face=Arial><span
style='font-size:12.0pt'>Last year these calculations were due in on January
31, 2008. This year the due date will be March 31, 2009. Because we
have lengthened the time for you to complete the calculation, and moved the due
date back considerably, it is important that you complete this federally
required exercise by the stated due date.<o:p></o:p></span></font></p>
<p class=MsoNormal style='text-autospace:none'><font size=3 face=Arial><span
style='font-size:12.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='text-autospace:none'><font size=3 face=Arial><span
style='font-size:12.0pt'>The economy is hitting everyone hard. Many of
you are wondering about being able to spend at the same level as last year for
this calculation. Please remember that this is not the same as
maintenance of effort. The object here is to ensure the Feds that you are
spending at least the same amount per child on an IEP in your basic costs of
operating your district and providing education as you would spend on a child
in General Education. Only then can the money being provided through IDEA
truly be considered as covering <b><span style='font-weight:bold'>excess costs </span></b>of
providing special education and related services for kids on IEPs, and not
supplanting basic educational expenses that would be incurred even if IDEA
funds were not granted.<o:p></o:p></span></font></p>
<p class=MsoNormal style='text-autospace:none'><font size=3 face=Arial><span
style='font-size:12.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='text-autospace:none'><font size=3 face=Arial><span
style='font-size:12.0pt'>Please feel free to call or write Eric Richards at <u><font
color=blue><span style='color:blue'><a href="mailto:eric.richards@state.or.us"><font
face="Times New Roman"><span style='font-family:"Times New Roman"'>eric.richards@state.or.us</span></font></a></span></font></u>
or 503-947-5786. But please first reference the documents as your answer
should be found therein.<o:p></o:p></span></font></p>
<p class=MsoNormal style='text-autospace:none'><font size=3 face=Arial><span
style='font-size:12.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Arial><span style='font-size:12.0pt'>If
you have any difficulty opening the attached document, please contact Laura
Allran at <a href="mailto:laura.allran@state.or.us"><font face="Times New Roman"><span
style='font-family:"Times New Roman"'>laura.allran@state.or.us</span></font></a><font
color=navy><span style='color:navy'> or</span></font> 503-947-5674.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 color=red face=Arial><span style='font-size:
12.0pt;color:red'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Arial><span style='font-size:12.0pt'>Messages
to and from this e-mail address may be made available to the public under <st1:place
w:st="on"><st1:State w:st="on">Oregon</st1:State></st1:place> law.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Arial><span style='font-size:12.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Arial><span style='font-size:12.0pt'>===========Attachments
============<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Arial><span style='font-size:12.0pt'>OASBO
Excess Cost Template (Final).xls<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Arial><span style='font-size:12.0pt'>SECC
Data for Excess Cost Calculations (01-21-09).doc<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Arial><span style='font-size:12.0pt'>===========End
of Message============<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face=Arial><span style='font-size:12.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=3 color=navy face=Arial><span style='font-size:
12.0pt;color:navy'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='mso-margin-top-alt:5.0pt;margin-right:0in;margin-bottom:
5.0pt;margin-left:0in;text-autospace:none'><font size=3 face=Arial><span
style='font-size:12.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='mso-margin-top-alt:5.0pt;margin-right:0in;margin-bottom:
5.0pt;margin-left:0in;text-autospace:none'><font size=3 face=Arial><span
style='font-size:12.0pt'><o:p> </o:p></span></font></p>
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