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<div>TO: All District and ESD Special Education Directors</div>
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<div>The message below is being sent to you on behalf of:</div>
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<div>Nancy Latini, PhD</div>
<div>Assistant Superintendent</div>
<div>Student Learning & Partnerships</div>
<div>______________________________________________ </div>
<div>3/10/09</div>
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<div>RE: Special Education Report Validation Period</div>
<div style="text-align: justify; "> </div>
<div style="text-align: justify; ">On April 1, 2009, ODE will be releasing the 2007-2008 Special Education Reports. In preparation for this public reporting, districts and EI/ECSE programs are being asked to validate information that will be included in the
reports. <b>The validation window is March 9 - 17, 2009.</b></div>
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<div>The ODE Report Card/AYP application is being used to validate the information.</div>
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<div><b>Access:</b></div>
<ol style="margin-top: 0pt; margin-bottom: 0pt; margin-left: 18pt; ">
<li>District/program staff should contact their Security Administrator if they do not currently have a logon and/or access to the ODE Report Card/AYP application. </li><li>Security Administrators must authorize access to the appropriate district/program staff if they are not currently authorized. This may require setting up login IDs for staff and showing them how to login and navigate to the application.</li></ol>
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<div><b>Validating the data:</b></div>
<ol style="margin-top: 0pt; margin-bottom: 0pt; margin-left: 18pt; ">
<li>Login into the ODE secure district web site at <a href="https://district.ode.state.or.us/apps/login/default.aspx?quicklogin=1"><u>https://district.ode.state.or.us/apps/login/default.aspx?quicklogin=1</u></a></li><li>Select the <b>Report Card/AYP</b> application from the Application list.</li><li>On the validation menu:</li></ol>
<ul style="margin-top: 0pt; margin-bottom: 0pt; margin-left: 18pt; ">
<li>Districts: Select the row that identifies the “District”.</li></ul>
<ul style="margin-top: 0pt; margin-bottom: 0pt; margin-left: 48pt; ">
<li>EI-ECSE: Your institution will automatically be the only row that shows.</li></ul>
<ol start="4" style="margin-top: 0pt; margin-bottom: 0pt; margin-left: 18pt; ">
<li>Select “SpEd Report Card PDF” on the pull-down menu.</li><li>The data will be available in two formats to validate:</li></ol>
<ul style="margin-top: 0pt; margin-bottom: 0pt; margin-left: 48pt; ">
<li>The pdf of the Special Education Report under the “View SpEd Report Card” URL link.</li></ul>
<ul style="margin-top: 0pt; margin-bottom: 0pt; margin-left: 42pt; ">
<li>The details including the numerators, denominators, and the percents for the numbers that are presented in the actual Special Education Report.</li></ul>
<ol start="6" style="margin-top: 0pt; margin-bottom: 0pt; margin-left: 18pt; ">
<li>After reviewing the data, the district or EI/ECSE contractor will need to select one:</li></ol>
<ol type="a" style="margin-top: 0pt; margin-bottom: 0pt; margin-left: 54pt; ">
<li><u>Accept</u>, which generates an e-mail to ODE and the submitter with the subject line indicating Accept</li></ol>
<div style="padding-left: 36pt; text-indent: 18pt; ">or</div>
<ol type="a" start="2" style="margin-top: 0pt; margin-bottom: 0pt; margin-left: 54pt; ">
<li><u>Appeal</u>, which generates an e-mail to ODE and the submitter with the subject line indicating Appeal. The submitter must list the issues.</li></ol>
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<div>Users needing assistance with the Report Card/AYP application can access the user guide at <a href="https://district.ode.state.or.us/apps/info/docs/ReportCard_AYP_UG.pdf"><u>https://district.ode.state.or.us/apps/info/docs/ReportCard_AYP_UG.pdf</u></a>.<u>
</u></div>
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<div>If you need technical assistance, please contact the ODE Helpdesk at <a href="mailto:ode.helpdesk@state.or.us"><u>ode.helpdesk@state.or.us</u></a> or 503-947-5715.</div>
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<div>For additional information, please contact the Special Education Reports mailbox via email at <a href="mailto:ODE.SchoolAgeRpt@state.or.us"><u>ODE.SchoolAgeRpt@state.or.us</u></a> or <a href="mailto:ODE.Eiecserpt@state.or.us"><u>ODE.EIECSERpt@state.or.us</u></a></div>
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<div>If you have any difficulty opening the links, please contact Laura Allran at <a href="mailto:laura.allran@state.or.us"><u>laura.allran@state.or.us</u></a> or (503)947-5674.</div>
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<div>Messages to and from this e-mail address may be made available to the public under Oregon law.</div>
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