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<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";
color:black'>TO: All District and ESD
Special Education Directors<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";
color:black'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";
color:black'>The message below is being forwarded to you on behalf of:<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";
color:black'> <o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";
color:black'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";
color:black'>Nancy Latini, PhD<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";
color:black'>Assistant Superintendent<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";
color:black'>Student Learning & Partnerships<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";
color:black'>______________________________________________ <o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";
color:black'>September 13, 2010<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";
color:black'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";
color:black'>RE: American Recovery and Reinvestment Act - Section
1512 Reporting Due - District Deadline of 9/30/10<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";
color:black'><o:p> </o:p></span></p>
<p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Arial","sans-serif";
color:black'>ARRA REPORTING DUE DATE</span></b><span style='font-size:10.0pt;
font-family:"Arial","sans-serif";color:black'>: If you are responsible for reporting
or for making sure proper reporting occurs, please read the message below from
Sue MacGlashan. I wanted you to be aware of this ARRA</span><span
style='font-size:10.0pt;font-family:"Arial","sans-serif"'> reporting date in
case you are not getting this message in any other format. Thanks for
your attention to this reporting request. – Nancy
Latini<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";
color:black'> <o:p></o:p></span></p>
<p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Arial","sans-serif";
color:black'>From: Sue MacGlashan</span></b><b><span style='font-size:
10.0pt;font-family:"Arial","sans-serif"'>, Assistant Superintendent - Office of
Finance and Administration (ODE)</span></b><span style='font-size:10.0pt;
font-family:"Arial","sans-serif"'><o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'> <o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>By
now, all of you are probably well aware of the reporting requirements under the
American Recovery and Reinvestment Act (ARRA), which was<span style='color:
#1F497D'> </span>signed into law by President Obama on February 17, 2009. This
law has provided a significant increase in federal support for education at a
critical time for states but also requires extensive reporting by entities
receiving ARRA funding. Data on the use of ARRA funds by recipients (<i>i.e</i>.,
the state) and sub-recipients (<i>i.e</i>., local educational agencies and
other entities receiving funds through the state) are due to the federal
government no later than the 10th day after the end of each calendar
quarter. <o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";
color:#1F497D'> </span><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'><o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>We
are approaching the due date for the current quarter’s reporting<span
style='color:#1F497D'> </span>to the federal government <span style='color:
#1F497D'>-</span> October 10, 2010. No waivers can be granted for Section 1512
reporting; it is mandatory. For the state to meet the federal deadline,
ODE’s sub-recipients will have to submit their data to ODE by<b>
September 30, 2010. </b><o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'> <o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>ODE’s
data collection tool titled “Recovery Act Reporting Collection”
opened on Thursday, September 2. As with previous rounds of reporting,
ODE’s reporting system will collect required information for each grant
ODE has made to its sub-recipients and the state will report these data to the
federal government on your behalf. Your reporting needs to include
cumulative data on your ARRA activities from February 17, 2009, through September
30, 2010 <span style='color:#1F497D'>- </span>with the exception of the job
data. You should<span style='color:#1F497D'> </span>report your job data for
the July 1-September 30 quarter only (<i>i.e</i>., not cumulatively).<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>
<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>To
assist you<span style='color:#1F497D'> </span>with reporting, there is a button
entitled “Pre-Populate with Previous Quarter’s Data and Save”
that - when selected - will pre-populate the collection and save with the
previous quarter’s data on job impact, infrastructure and vendors. If
there are no changes from your previous submission, your data have been saved
and you can exit the collection. Or the pre-populate feature can be used
as your starting point if you need to make changes; <i>i.e.</i>, you can
pre-populate and then simply update only those fields needing revisions, such
as “Jobs Impact Methodology.” When you are finished with your edits,
hit the “Save” button when ready to submit and this will overwrite
any previous data entries. The date and time stamp will be updated each time
the “Save” button is pushed. <o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'> <o:p></o:p></span></p>
<p class=MsoNormal><b><u><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Updates
Made Last Quarter to ODE’s Collection Tool:</span></u></b><span
style='font-size:10.0pt;font-family:"Arial","sans-serif"'><o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>1.
When discussing our reporting with the federal government, they inquired which
methodology was used to calculate jobs data. To be able to answer this
question, we needed to enhance the data collection tool and you must now select
the methodology you used to calculate jobs created and retained. The new
feature is very simple. The tool has a drop-down menu with two options –
“General” or “Definite Term” – and you simply
need to select the methodology you are using. Section 3 of ODE’s FAQ
document addresses job reporting and questions 3.5, 3.6 and 3.7 specifically
address the general and definite term methodology. <o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'> <o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>2.
As noted in an earlier communication, there was to be a change to how vendor
data are reported; consequently, ODE added a “Payment Date” field
to the data collection tool. This will assist us in our review of the discreet
individual vendor payments reported. The completion of this field is required
when reporting <u>new</u> vendor payments. You are not required to complete
this field for those vendor payments that were pre-populated using the
“Pre-Populate with Previous Quarter’s Data and Save” button.<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'> <o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>For
your<span style='color:#1F497D'> </span>reference, here is a link to the
ODE’s FAQ document on Section 1512 reporting.<span style='color:#1F497D'>
</span><a
href="http://stimulus.k12partners.org/content/frequently-asked-questions-about-reporting-under-american-recovery-and-reinvestment-act-200-1">http://stimulus.k12partners.org/content/frequently-asked-questions-about-reporting-under-american-recovery-and-reinvestment-act-200-1</a><o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";
color:#1F497D'> </span><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'><o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Also
for your reference,<span style='color:#1F497D'> </span>listed below are the ODE
contacts for each ARRA grant. For more information, please contact (to
search the staff directory, click <a
href="http://www.ode.state.or.us/search/staff/staff.aspx">http://www.ode.state.or.us/search/staff/staff.aspx</a>).<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'> <o:p></o:p></span></p>
<p class=MsoNormal><u><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Grant
Title
Grant
Manager
ODE Contact </span></u><span style='font-size:
10.0pt;font-family:"Arial","sans-serif"'><o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>IDEA
Part B, Section 611
Steve Smith
<span
style='color:#1F497D'> </span>Steve Smith<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>IDEA
Part B, Section 619 <span
style='color:black'>Nancy Johnson-Dorn Nancy
Johnson-Dorn<o:p></o:p></span></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";
color:black'>IDEA Part C
Nancy
Johnson-Dorn Nancy Johnson-Dorn<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";
color:black'>SFSF
Michael
Wiltfong Michael
Wiltfong<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";
color:black'>CNP
Heidi
Dupuis
Heidi
Dupuis<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";
color:black'>Title IA
Janet
Bubl
Janet
Bubl<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";
color:black'>Title IID Technology
Carla Wade
Carla
Wade<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";
color:black'>Homeless
Dona
Bolt
Dona
Bolt<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";
color:black'>School Improvement
Tryna
Luton
Tryna
Luton<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'> <o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>As
always, thank you for your assistance in helping the State of Oregon comply
with the reporting requirements of ARRA. Without you, we would not be
successful!<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'> <o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>If
you have any difficulty opening the links, please contact Laura Allran at <a
href="mailto:laura.allran@state.or.us">laura.allran@state.or.us</a> or
503-947-5674.<span style='color:red'><o:p></o:p></span></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Messages
to and from this e-mail address may be made available to the public under
Oregon law.<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>===========End
of Message============<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
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