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<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Arial","sans-serif";
color:black'>TO: All District and ESD Special Education Directors<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Arial","sans-serif";
color:black'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Arial","sans-serif";
color:black'>The message below is being forwarded to you on behalf of:<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Arial","sans-serif";
color:black'> <o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Arial","sans-serif";
color:black'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Arial","sans-serif";
color:black'>Nancy Latini, PhD<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Arial","sans-serif";
color:black'>Assistant Superintendent<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Arial","sans-serif";
color:black'>Student Learning & Partnerships<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Arial","sans-serif";
color:black'>______________________________________________ <o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Arial","sans-serif";
color:black'>December 7, 2010<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Arial","sans-serif";
color:black'><o:p> </o:p></span></p>
<p class=MsoNormal><strong><span style='font-size:11.0pt;font-family:"Arial","sans-serif";
color:black;font-weight:normal'>RE: Following is an important message
related to ARRA Reporting due date: 12/31/10</span></strong><span
style='font-size:11.0pt;font-family:"Arial","sans-serif";color:black'><o:p></o:p></span></p>
</div>
<div>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Arial","sans-serif";
color:black'> <o:p></o:p></span></p>
</div>
<div>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Arial","sans-serif";
color:black'>Thank you!<o:p></o:p></span></p>
</div>
<div>
<div>
<p class=MsoNormal><em><span style='font-size:11.0pt;font-family:"Arial","sans-serif";
color:black'>Nancy Latini</span></em><span style='font-size:11.0pt;font-family:
"Arial","sans-serif";color:black'><o:p></o:p></span></p>
</div>
</div>
<div id=divRpF647204>
<div class=MsoNormal align=center style='text-align:center'><span
style='font-size:11.0pt;font-family:"Arial","sans-serif";color:black'>
<hr size=2 width="100%" align=center>
</span></div>
<p class=MsoNormal><b><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>TO:
Oregon School District Superintendents; School District Business Managers;
Grant Managers</span></b><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'><o:p></o:p></span></p>
</div>
<div>
<div>
<div>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'> <o:p></o:p></span></p>
</div>
<div>
<p class=MsoNormal><b><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>FR:
Sue MacGlashan, Assistant Superintendent - Office of Finance and Administration
(ODE)</span></b><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'><o:p></o:p></span></p>
</div>
<div>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'> <o:p></o:p></span></p>
</div>
<div>
<p class=MsoNormal><b><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>RE:
American Recovery and Reinvestment Act – Section 1512 Reporting Due
– District Deadline of 12/31/10</span></b><span style='font-size:11.0pt;
font-family:"Arial","sans-serif"'><o:p></o:p></span></p>
</div>
<div>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'> <o:p></o:p></span></p>
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<div>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>As
I’m sure you know, the American Recovery and Reinvestment Act (ARRA),
which was signed into law by President Obama on February 17, <span
style='color:black'>2009, and</span> provided a significant increase in federal
support for education at a critical time for states, requires extensive
reporting by entities receiving ARRA funding. Data on the use of ARRA funds by
recipients (<i>i.e</i>., the state) and sub-recipients (<i>i.e</i>., local
educational agencies and other entities receiving funds through the state) are
due to the federal government no later than the 10th day after the end of each
calendar quarter. The state’s due date for the current
quarter’s reporting to the federal government is January 10, 2011. No
waivers can be granted for Section 1512 reporting; it is mandatory. <o:p></o:p></span></p>
</div>
<div>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Arial","sans-serif";
color:#1F497D'> </span><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'> <o:p></o:p></span></p>
</div>
<div>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>As
with previous rounds of reporting, ODE will collect the required information
for each grant ODE has made to its sub-recipients and the state will report
these data to the federal government on your behalf. ODE’s data
collection tool - entitled “Recovery Act Reporting Collection”
- opened on Thursday, December 2. Your reporting needs to include
quarterly data on your<span style='color:#1F497D'> </span>ARRA activities
from October 1, 2010, through December 31, 2010.<span style='color:#1F497D'> </span>For
the state to meet the federal deadline, ODE’s sub-recipients will have to
submit their data to ODE by<b> <span style='color:red'>December 31, 2010</span>.<span
style='color:#1F497D'> </span> </b><o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'> <o:p></o:p></span></p>
</div>
<div>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>To
assist you with reporting, there is a button entitled “Pre-Populate FTE
and Infrastructure Data with Previous Quarter’s Data and Save” that
- when selected - will pre-populate the collection and save with the previous
quarter’s data on job impact and infrastructure. If there are no changes
from your previous submission, your data have been saved and you can exit the
collection. Or the pre-populate feature can be used as your starting point
if you need to make changes; <i>i.e.</i>, you can pre-populate and then simply
update only those fields needing revisions, such as FTE amounts or “Jobs
Impact Methodology.” When you are finished with your edits, hit the
“Save” button when ready to submit and this will overwrite any
previous data entries. The date and time stamp will be updated each time the
“Save” button is pushed. <o:p></o:p></span></p>
</div>
<div>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'> <o:p></o:p></span></p>
</div>
<div>
<p class=MsoNormal><b><u><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>Updates
Made Previously to ODE’s Collection Tool:</span></u></b><span
style='font-size:11.0pt;font-family:"Arial","sans-serif"'><o:p></o:p></span></p>
</div>
<div>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>1.
As we noted in a previous memo, when discussing our reporting with the federal
government, they inquired which methodology was used to calculate jobs data. To
be able to answer this question, we needed to enhance the data collection tool
so that you can report the methodology you use to calculate jobs created and retained.
The feature is very simple. The tool has a drop-down menu with two options
– “General” or “Definite Term” – and you
simply need to select the methodology you are using. Section 3 of ODE’s
FAQ document addresses job reporting and questions 3.5, 3.6 and 3.7
specifically address the general and definite term methodologies. <o:p></o:p></span></p>
</div>
<div>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'> <o:p></o:p></span></p>
</div>
<div>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>2.
As noted in an earlier communication, ODE added a “Payment Date”
field for dates related to vendor payments. This assists us in our review of the
discreet individual vendor payments reported. The completion of this field is
required when reporting vendor payments. <b>Starting this reporting period,
however, vendor information isn’t cumulative and you only need to report
vendor payments during the current quarter. </b><o:p></o:p></span></p>
</div>
<div>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'> <o:p></o:p></span></p>
</div>
<div>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>For
your<span style='color:#1F497D'> </span>reference, here is a link to
ODE’s updated FAQ document on Section 1512 reporting.<span
style='color:#1F497D'> <a
href="http://stimulus.k12partners.org/content/frequently-asked-questions-about-reporting-under-american-recovery-and-reinvestment-act-20-0"
target="_blank">http://stimulus.k12partners.org/content/frequently-asked-questions-about-reporting-under-american-recovery-and-reinvestment-act-20-0</a></span><o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'> <o:p></o:p></span></p>
</div>
<div>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>Also
for your reference,<span style='color:#1F497D'> </span>listed below are the ODE
contacts for each ARRA grant. For more information, please contact (to
search the staff directory, click <a
href="http://www.ode.state.or.us/search/staff/staff.aspx" target="_blank">http://www.ode.state.or.us/search/staff/staff.aspx</a>).<o:p></o:p></span></p>
</div>
<div>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'> <o:p></o:p></span></p>
</div>
<div>
<p class=MsoNormal><u><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>Grant
Title <span style='color:#1F497D'>
</span><span style='color:#1F497D'> </span>Grant
Manager<span style='color:#1F497D'>
</span>ODE
Contact </span></u><span style='font-size:11.0pt;
font-family:"Arial","sans-serif"'><o:p></o:p></span></p>
</div>
<div>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>IDEA
Part B, Section 611<span style='color:#1F497D'>
</span><span style='color:#1F497D'> </span>Steve
Smith<span style='color:#1F497D'>
</span><span style='color:#1F497D'> </span>Steve
Smith<o:p></o:p></span></p>
</div>
<div>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>IDEA
Part B, Section 619<span style='color:#1F497D'> </span><span
style='color:#1F497D'> </span>Nancy
Johnson-<span style='color:black'>Dorn </span><span
style='color:#1F497D'> </span><span style='color:black'>Nancy</span><span
style='color:black'> Johnson-Dorn<o:p></o:p></span></span></p>
</div>
<div>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Arial","sans-serif";
color:black'>IDEA Part C </span><span
style='font-size:11.0pt;font-family:"Arial","sans-serif";color:#1F497D'> </span><span
style='font-size:11.0pt;font-family:"Arial","sans-serif";color:black'> Nancy
Johnson-Dorn </span><span
style='font-size:11.0pt;font-family:"Arial","sans-serif";color:#1F497D'> </span><span
style='font-size:11.0pt;font-family:"Arial","sans-serif";color:black'>Nancy
Johnson</span><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>-Dorn<o:p></o:p></span></p>
</div>
<div>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>SFSF/Ed
Jobs<span style='color:#1F497D'>
</span><span style='color:#1F497D'> </span>Michael
Wiltfong<span style='color:#1F497D'>
</span><span style='color:#1F497D'> </span>Michael
Wiltfong<o:p></o:p></span></p>
</div>
<div>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>CNP<span
style='color:#1F497D'>
</span><span style='color:#1F497D'> </span>Heidi
Dupuis<span style='color:#1F497D'>
</span><span style='color:#1F497D'> </span>Heidi
Dupuis<o:p></o:p></span></p>
</div>
<div>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>Title
IA<span style='color:#1F497D'>
</span><span style='color:#1F497D'> </span>Janet
Bubl<span style='color:#1F497D'>
</span><span style='color:#1F497D'> </span>Janet
Bubl<o:p></o:p></span></p>
</div>
<div>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>Title
IID Technology<span style='color:#1F497D'>
</span><span style='color:#1F497D'> </span>Carla
Wade<span style='color:#1F497D'>
</span><span style='color:#1F497D'> </span>Carla
Wade<o:p></o:p></span></p>
</div>
<div>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>Homeless<span
style='color:#1F497D'>
</span><span style='color:#1F497D'> </span>Dona
Bolt<span style='color:#1F497D'>
</span><span style='color:#1F497D'> </span>Dona
Bolt<o:p></o:p></span></p>
</div>
<div>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>School
Improvement<span style='color:#1F497D'>
</span><span style='color:#1F497D'> </span>Tryna
Luton<span style='color:#1F497D'>
</span><span style='color:#1F497D'> </span>Tryna
Luton<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>ALDER
<span
style='color:#1F497D'> </span>Mike
Rebar
<span
style='color:#1F497D'> </span><span style='color:#1F497D'> </span>Mike
Rebar<o:p></o:p></span></p>
</div>
<div>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'> <o:p></o:p></span></p>
</div>
<div>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>As
always, thank you for your assistance in helping the State of Oregon comply
with the reporting requirements of ARRA. Our success in implementing this
program quickly and in accordance with the federal requirements (which –
as you know - change from time to time) would not be possible without
you! <o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Arial","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>If
you have any difficulty opening the links above, please contact Laura Allran at
<a href="mailto:laura.allran@state.or.us">laura.allran@state.or.us</a> or
503-947-5674.<span style='color:red'><o:p></o:p></span></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>Messages
to and from this e-mail address may be made available to the public under
Oregon law.<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>===========End
of Message============<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Arial","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
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