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</o:shapelayout></xml><![endif]--></head><body lang=EN-US link=blue vlink=purple><div class=WordSection1><p class=MsoNormal><span style='font-family:"Arial","sans-serif";color:black'>TO: All District and ESD Special Education Directors<o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif";color:black'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif";color:black'>The message below is being sent to you on behalf of:<o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif";color:black'> <o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif";color:black'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif";color:black'>Nancy Latini, PhD<o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif";color:black'>Assistant Superintendent<o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif";color:black'>Student Learning & Partnerships<o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif";color:black'>______________________________________________ <o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif";color:black'>January 24, 2011<o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif";color:black'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif";color:black'>RE: Excess Cost Calculation<o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif";color:black'><o:p> </o:p></span></p><p class=MsoNormal style='text-autospace:none'><span style='font-family:"Arial","sans-serif";color:black'>It is that time of year when each district must complete the <b>annual excess cost calculation</b> for special education. As you know, this is a federally mandated report under IDEA 2004, and districts must complete the calculation <b>and </b>meet the excess cost requirement at both elementary and secondary levels in order to retain their IDEA funds for 2010-2011.<o:p></o:p></span></p><p class=MsoNormal style='text-autospace:none'><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal style='text-autospace:none'><span style='font-family:"Arial","sans-serif"'>A work group of excellent<span style='color:#1F497D'> </span>school district business managers from around the state have provided our office with an improved template that makes it much easier to complete the calculation.<o:p></o:p></span></p><p class=MsoNormal style='text-autospace:none'><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal style='text-autospace:none'><span style='font-family:"Arial","sans-serif"'>In many districts the business manager completes this calculation, so we will be sending a copy of this message to all of the school district and ESD business manages as well. Because a failure by any district to complete the calculation will result in ODE being required to collect the equivalent of full repayment of district 2010-2011 IDEA grants, Superintendents will also receive a copy of this message. <o:p></o:p></span></p><p class=MsoNormal style='text-autospace:none'><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal style='text-autospace:none'><span style='font-family:"Arial","sans-serif"'>Attached you will find:<o:p></o:p></span></p><p class=MsoNormal style='text-autospace:none'><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoListParagraph style='text-indent:-.25in;mso-list:l0 level1 lfo2;text-autospace:none'><![if !supportLists]><span style='font-size:11.0pt'><span style='mso-list:Ignore'>1.<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:11.0pt'>A spreadsheet, with tab instructions, to assist you in the calculation. It is not mandatory that you use this spreadsheet. It is a tool to help you should you choose to use it. If you do use it, please e-mail it to <a href="mailto:steve.w.smith@state.or.us">steve.w.smith@state.or.us</a>, as it will aid in the review and verification of the data. Please note Tab 4 (ODE Final Submission) of the spreadsheet. It contains the shortened form onto which you will report your expenses for elementary and secondary, have signed and dated by an authorized official of your district, and mail the original document/signature to Steve Smith. <o:p></o:p></span></p><p class=MsoListParagraph style='text-autospace:none'><span style='font-size:11.0pt'><o:p> </o:p></span></p><p class=MsoListParagraph style='text-indent:-.25in;mso-list:l0 level1 lfo2;text-autospace:none'><![if !supportLists]><span style='font-size:11.0pt'><span style='mso-list:Ignore'>2.<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:11.0pt'>A guidance sheet explaining how to secure the correct SECC number for use in the calculation. As you know, the October 2009 ADM count is used for your total student body count.<o:p></o:p></span></p><p class=MsoNormal style='text-indent:.5in;text-autospace:none'><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal style='text-autospace:none'><span style='font-family:"Arial","sans-serif"'>This year the <b>due date will be March 16, 2011</b>.<o:p></o:p></span></p><p class=MsoNormal style='text-autospace:none'><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal style='text-autospace:none'><span style='font-family:"Arial","sans-serif"'>The object of the excess cost calculation is to ensure that you are spending at least the same amount per child on an IEP as you would spend on a child in General Education with regard to basic costs of operating your district and providing education. Only then can the money being provided through IDEA truly be considered as covering <b>excess costs </b>of providing special education and related services for students on IEPs, and not supplanting basic educational expenses that would be incurred even if IDEA funds were not granted. Federal law prohibits the use of your IDEA funds before you spend at this level in basic costs.<o:p></o:p></span></p><p class=MsoNormal style='text-autospace:none'><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal style='text-autospace:none'><span style='font-family:"Arial","sans-serif"'>The attachments and additional information related to excess cost calculations can be found at the following locations:<o:p></o:p></span></p><p class=MsoNormal style='text-autospace:none'><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal style='text-autospace:none'><span style='font-family:"Arial","sans-serif"'><a href="http://www.ode.state.or.us/search/page/?=371">http://www.ode.state.or.us/search/page/?=371</a> or <a href="https://district.ode.state.or.us/apps/info/DataCllctnDetail.aspx?id=237">https://district.ode.state.or.us/apps/info/DataCllctnDetail.aspx?id=237</a><o:p></o:p></span></p><p class=MsoNormal style='text-autospace:none'><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal style='text-autospace:none'><span style='font-family:"Arial","sans-serif"'>If you have any questions regarding the content of this message, please contact Steve Smith at <u><span style='color:#0000CC'><a href="mailto:steve.w.smith@state.or.us"><span style='color:#0000CC'>steve.w.smith@state.or.us</span></a></span></u> or 503-947-5711. <o:p></o:p></span></p><p class=MsoNormal style='text-autospace:none'><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'>2 Attachments: <o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'>Special Education Child Count for Excess Cost Calculations.doc<o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'>2009-10 Excess Cost Template.xls<o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'>If you have any difficulty opening the attached document, please contact Laura Allran at <a href="mailto:laura.allran@state.or.us">laura.allran@state.or.us</a> or 503-947-5674.<span style='color:red'><o:p></o:p></span></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'>Messages to and from this e-mail address may be made available to the public under Oregon law.<o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'>===========End of Message============<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p></div></body></html>