<html>
<head>
<meta http-equiv="Content-Type" content="text/html; charset=us-ascii">
<meta name="Generator" content="Microsoft Exchange Server">
<!-- converted from rtf -->
<style><!-- .EmailQuote { margin-left: 1pt; padding-left: 4pt; border-left: #800000 2px solid; } --></style>
</head>
<body>
<font face="Arial, sans-serif" size="2">
<div>TO: All District and ESD Special Education Directors</div>
<div> </div>
<div>The message below is being sent<font color="#FF0000"> </font>to you on behalf of:</div>
<div> </div>
<div>Nancy Latini, PhD</div>
<div>Assistant Superintendent</div>
<div>Student Learning & Partnerships</div>
<div>______________________________________________ </div>
<div>September 9, 2011</div>
<div><font face="Calibri, sans-serif"> </font></div>
<div><font face="Calibri, sans-serif"> </font></div>
<div><font face="Tahoma, sans-serif"><i>This went out statewide yesterday and I want to be sure you are aware of the timelines.</i></font></div>
<div><font face="Calibri, sans-serif"> </font></div>
<div><font face="Tahoma, sans-serif"><i>Nancy Latini</i></font></div>
<div><font face="Calibri, sans-serif"> </font></div>
<div><font face="Calibri, sans-serif"> </font></div>
<div><font face="Calibri, sans-serif"> </font></div>
<div><font size="2"><b>TO: Oregon School District Superintendents; School District Business Managers; Grant Managers</b></font></div>
<div><font face="Calibri, sans-serif" size="2"> </font></div>
<div><font size="2"><b>FR: Sue MacGlashan, Assistant Superintendent - Office of Finance and Administration (ODE)</b></font></div>
<div><font face="Calibri, sans-serif" size="2"> </font></div>
<div><font size="2"><b>RE: American Recovery and Reinvestment Act – Section 1512 Reporting Due – District Deadline of 9/30/11</b></font></div>
<div><font face="Calibri, sans-serif" size="2"> </font></div>
<div><font size="2">It’s hard to believe but it’s that time again – Section 1512 quarterly reporting is due soon.</font></div>
<div><font face="Calibri, sans-serif" size="2" color="#1F497D"> </font></div>
<div><font size="2">As I’m sure you know, the American Recovery and Reinvestment Act (ARRA) has provided a significant increase in federal support for education at a critical time for states<font color="#1F497D">. </font>It also requires extensive reporting
by entities receiving ARRA funding. Data on the use of ARRA funds by recipients (<i>i.e</i>., the state) and sub-recipients (<i>i.e</i>., local educational agencies and other entities receiving funds through the state) are due to the federal government no later
than the 10th day after the end of each calendar quarter. The state’s due date for the current quarter’s reporting to the federal government is October 10, 2011. No waivers can be granted for Section 1512 reporting; it is mandatory. </font></div>
<div><font face="Calibri, sans-serif" size="2" color="#1F497D"> <font color="#000000"> </font></font></div>
<div><font size="2">As with previous rounds of reporting, ODE will collect the required information for each grant ODE has made to its sub-recipients and the state will report these data to the federal government on your behalf. ODE’s data collection tool -
entitled “Recovery Act Reporting Collection” - opened on Thursday, September 1. Your reporting needs to include data on your<font color="#1F497D"> </font>ARRA activities <u>through September 30, 2011</u>. For the state to meet the federal deadline, ODE’s sub-recipients
will have to submit their data to ODE by<b> September 30, 2011.</b><font color="#1F497D"><b> </b></font><b> </b></font></div>
<div><font face="Calibri, sans-serif" size="2"> </font></div>
<div><font size="2">To assist you with reporting, there is a button entitled “Pre-Populate FTE and Infrastructure Data with Previous Quarter’s Data and Save” that - when selected - will pre-populate the collection and save with the previous quarter’s data on
job impact and infrastructure. If there are no changes from your previous submission, your data have been saved and you can exit the collection. Or the pre-populate feature can be used as your starting point if you need to make changes; <i>i.e.</i>, you can
pre-populate and then simply update only those fields needing revisions, such as FTE amounts or “Jobs Impact Methodology.” When you are finished with your edits, hit the “Save” button when ready to submit and this will overwrite any previous data entries. The
date and time stamp will be updated each time the “Save” button is pushed. </font></div>
<div><font face="Calibri, sans-serif" size="2"> </font></div>
<div><font size="2"><u><b>Updates Made Previously to ODE’s Collection Tool:</b></u></font></div>
<ol style="margin-top: 0pt; margin-bottom: 0pt; margin-left: 9pt; ">
<font size="2">
<li style="margin-top: 5pt; margin-bottom: 5pt; ">No changes have been made to the collection tool since last quarter’s reporting cycle.</li></font>
</ol>
<div><font face="Calibri, sans-serif" size="2"> </font></div>
<ol start="2" style="margin-top: 0pt; margin-bottom: 0pt; margin-left: 9pt; ">
<font size="2">
<li style="margin-top: 5pt; margin-bottom: 5pt; ">As noted in<font color="#1F497D"> </font>earlier communications, ODE added a “Payment Date” field for dates related to vendor payments. This assists us in our review of the discreet individual vendor payments
reported. The completion of this field is required when reporting vendor payments. <b>Vendor information isn’t cumulative and you only need to report vendor payments during the current quarter. </b></li></font>
</ol>
<div><font face="Calibri, sans-serif" size="2"> </font></div>
<div><font size="2">For your<font color="#1F497D"> </font>reference, here is a link to ODE’s FAQ document on Section 1512 reporting.<font color="#1F497D"> </font><a href="http://stimulus.k12partners.org/content/frequently-asked-questions-about-reporting-under-american-recovery-and-reinvestment-act-20-0"><font face="Calibri, sans-serif" color="#0000FF"><u>http://stimulus.k12partners.org/content/frequently-asked-questions-about-reporting-under-american-recovery-and-reinvestment-act-20-0</u></font></a></font></div>
<div><font face="Calibri, sans-serif" size="2" color="#1F497D"> </font></div>
<div><font size="2">Also for your reference,<font color="#1F497D"> </font>listed below are the ODE contacts for each ARRA grant. To search the staff directory, click <a href="http://www.ode.state.or.us/search/staff/staff.aspx"><font face="Calibri, sans-serif" color="#0000FF"><u>http://www.ode.state.or.us/search/staff/staff.aspx</u></font></a>.</font></div>
<div><font face="Calibri, sans-serif" size="2"> </font></div>
<div><font size="2"><u>Grant Title ODE Contact </u></font></div>
<div><font size="2">IDEA Part B, Section 611 Steve Smith</font></div>
<div><font size="2">IDEA Part B, Section 619 Nancy Johnson-Dorn</font></div>
<div><font size="2">IDEA Part C Nancy Johnson-Dorn</font></div>
<div><font size="2">SFSF/Ed Jobs Michael Wiltfong</font></div>
<div><font size="2">Title IA Janet Bubl</font></div>
<div><font size="2">Title IID Technology Carla Wade</font></div>
<div><font size="2">Homeless Dona Bolt</font></div>
<div><font size="2">School Improvement Tryna Luton</font></div>
<div><font size="2">ALDER Mike Rebar</font></div>
<div><font face="Calibri, sans-serif" size="2" color="#1F497D"> </font></div>
<div><font size="2">As always, thank you for your assistance in helping the State of Oregon comply with the reporting requirements of ARRA. Our success in implementing this program quickly and in accordance with the federal requirements truly<font color="#1F497D">
</font>would not be possible without you. To date we have achieved 100% compliance with reporting<font color="#1F497D">. </font>Note that many grants are coming to a close, which means this reporting is also! </font></div>
<div><font face="Calibri, sans-serif" size="2"> </font></div>
<div><font face="Calibri, sans-serif"> </font></div>
<div><font face="Calibri, sans-serif"> </font></div>
<div><font face="Calibri, sans-serif"> </font></div>
<div><font face="Calibri, sans-serif"> </font></div>
<div><font face="Calibri, sans-serif"> </font></div>
<div><font face="Calibri, sans-serif"> </font></div>
<div><font face="Calibri, sans-serif"> </font></div>
<div><font face="Calibri, sans-serif"><i>Ruby Sandberg, Executive Assistant to</i></font></div>
<div><font face="Calibri, sans-serif"><i>Nancy Latini, Assistant Superintendent</i></font></div>
<div><font face="Calibri, sans-serif"><i>Office of Student Learning & Partnerships</i></font></div>
<div><font face="Calibri, sans-serif"><i>Oregon Department of Education</i></font></div>
<div><font face="Calibri, sans-serif"><i>503-947-5738 FAX: 503-378-5156</i></font></div>
<div><font face="Calibri, sans-serif"><i>ruby.sandberg@state.or.us</i></font></div>
<div><font face="Calibri, sans-serif"> </font></div>
<div><font face="Calibri, sans-serif"> </font></div>
<div><font face="Calibri, sans-serif"> </font></div>
<div><font face="Calibri, sans-serif"> </font></div>
<div><font face="Calibri, sans-serif"> </font></div>
<div><font face="Calibri, sans-serif"> </font></div>
</font>
</body>
</html>