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<p class="MsoNormal"><span style="font-size:12.0pt">TO: All District and ESD Special Education Directors<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">The message below is being sent to you on behalf of:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"> Sarah Drinkwater, Ph.D.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">Assistant Superintendent<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">Office of Student Services<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">______________________________________________
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">January 27, 2017<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"> </span><span style="font-size:12.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><b><u><span style="font-size:12.0pt">EXCESS COST CALCULATION COLLECTION</span></u></b><u><span style="font-size:12.0pt"> <o:p></o:p></span></u></p>
<p class="MsoNormal"><span style="font-size:12.0pt">The IDEA Excess Cost Calculation collection for Special Education is now open and will close on
<b>March 10, 2017</b>. A webinar was hosted on January 24, and the recording is posted on the<a href="http://www.oregon.gov/ode/schools-and-districts/Pages/Excess-Costs-Information-and-Spreadsheet.aspx"> Excess Cost webpage</a> and
<a href="https://district.ode.state.or.us/search/page/?id=257">District Training webpage</a>. Additional documentation related to Excess Cost calculations can be found on the
<a href="http://www.oregon.gov/ode/schools-and-districts/Pages/Excess-Costs-Information-and-Spreadsheet.aspx">
Excess Cost webpage</a> or the<a href="https://district.ode.state.or.us/apps/info/DataCllctnDetail.aspx?id=269&Collection_ID=1715"> district collection</a> webpage.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">If you have questions related to this collection or how to access the templates, please contact one of the staff below.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:#1F497D"> </span><span style="font-size:12.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">Jackie McKim, <a href="mailto:jackie.mckim@state.or.us">
jackie.mckim@state.or.us</a> or 503-947-5629<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">Joanne Manning, <a href="mailto:joanne.manning@state.or.us">
joanne.manning@state.or.us</a> or 503-947-5696<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">Sarah Drinkwater, <a href="mailto:sarah.drinkwater@state.or.us">
sarah.drinkwater@state.or.us</a> or 503-947-5702<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"> </span><strong><u><span style="font-size:12.0pt;font-family:"Calibri","sans-serif"">RFGP FOR YTP GRANT<o:p></o:p></span></u></strong></p>
<p class="MsoNormal"><strong><span style="font-size:12.0pt;font-family:"Calibri","sans-serif"">RFGP 4304</span></strong><span style="font-size:12.0pt"> for <strong><span style="font-family:"Calibri","sans-serif"">YTP </span></strong>grants for the 2017-2019
Biennium is now available! See the story on the YTP Web Site: <a href="http://www.ytporegon.org/content/2017-2019-ytp-request-grant-proposal-rfgp-4304-now-available"><b>HERE</b></a>. All proposers must have an Oregon Procurement Information Network (<strong><span style="font-family:"Calibri","sans-serif"">ORPIN</span></strong>)
account to access the <strong><span style="font-family:"Calibri","sans-serif"">RFGP 4304</span></strong>.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">To go to the <strong><span style="font-family:"Calibri","sans-serif"">ORPIN</span></strong> Home Page and Register or access <strong><span style="font-family:"Calibri","sans-serif"">RFGP 4304</span></strong> : <a href="https://orpin.oregon.gov/open.dll/welcome"><b>CLICK
HERE</b></a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">Need help with <strong><span style="font-family:"Calibri","sans-serif"">ORPIN</span></strong>? Try reaching out to the <strong><span style="font-family:"Calibri","sans-serif"">ORPIN</span></strong> help desk!
Business hours are Monday through Friday from 7:30am to 4:30pm. There are two ways to reach the help desk:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">1+ (503) 373-1774 or <a href="mailto:info.orpin@oregon.gov">
info.orpin@oregon.gov</a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">There will be several informational sessions where proposers can ask <strong><span style="font-family:"Calibri","sans-serif"">VR</span></strong> and the Technical Assistance (<strong><span style="font-family:"Calibri","sans-serif"">TA</span></strong>)
team questions about the application process. Potential proposers are encouraged to attend one of the <strong><span style="font-family:"Calibri","sans-serif"">three</span></strong> (3) pre-grant proposal conferences. These informational sessions are as follows: <o:p></o:p></span></p>
<p class="MsoNormal"><strong><span style="font-size:12.0pt;font-family:"Calibri","sans-serif""><o:p> </o:p></span></strong></p>
<p class="MsoNormal"><strong><span style="font-size:12.0pt;font-family:"Calibri","sans-serif"">Grant Proposal Conference #1</span></strong><span style="font-size:12.0pt">:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">Grant Proposal Conference Webinar on February 1, 2017 from 12:00 to 2:00 p.m.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">This conference will utilize a <strong><span style="font-family:"Calibri","sans-serif"">Smartboard®</span></strong> and <strong><span style="font-family:"Calibri","sans-serif"">Skype Video Conferencing</span></strong> to
allow for remote communication options for Districts throughout the State of Oregon.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">To join from PC, Mac, Linux, iOS or Android: <strong><span style="font-family:"Calibri","sans-serif""><a href="https://meet.dhsoha.state.or.us/laurie.dubois/T43W4KFP?SL=">JOIN THIS MEETING</a></span></strong> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">or: <a href="https://meet.dhsoha.state.or.us/laurie.dubois/T43W4KFP?SL=">https://meet.dhsoha.state.or.us/laurie.dubois/T43W4KFP?SL=</a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">Join by phone: +1 (503) 934-1400 <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">Conference ID: 2125784<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">Help with joining the meeting:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><a href="https://support.office.com/en-us/article/Join-a-Skype-Meeting-with-Skype-for-Business-Web-App-4828ad18-ed21-422a-a870-94d676d4b72a?ui=en-US&rs=en-US&ad=US">https://support.office.com/en-us/article/Join-a-Skype-Meeting-with-Skype-for-Business-Web-App-4828ad18-ed21-422a-a870-94d676d4b72a?ui=en-US&rs=en-US&ad=US</a><o:p></o:p></span></p>
<p class="MsoNormal"><strong><span style="font-size:12.0pt;font-family:"Calibri","sans-serif""><o:p> </o:p></span></strong></p>
<p class="MsoNormal"><strong><span style="font-size:12.0pt;font-family:"Calibri","sans-serif"">Grant Proposal Conference #2</span></strong><span style="font-size:12.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">Presentation during the Statewide Conference Portland Oregon at the Marriott Downtown Portland: 1401 SW Naito Parkway, Portland, OR 97201<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">February 16th, 2017 10:45 a.m. to 12:15 pm<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">See Conference Schedule for Room Assignment. This session will be in the largest room at the conference venue.<o:p></o:p></span></p>
<p class="MsoNormal"><strong><span style="font-size:12.0pt;font-family:"Calibri","sans-serif""><o:p> </o:p></span></strong></p>
<p class="MsoNormal"><strong><span style="font-size:12.0pt;font-family:"Calibri","sans-serif"">Grant Proposal Conference #3</span></strong><span style="font-size:12.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">Eugene School District , Student Services Department<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">200 N. Monroe, St, Eugene, OR 97402<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">March 7, 2017 2:00 to 4:00 PM<o:p></o:p></span></p>
<p class="MsoNormal"><strong><span style="font-size:12.0pt;font-family:"Calibri","sans-serif"">All Proposers are required to attend</span></strong><span style="font-size:12.0pt"> (in person or by telephone conference) one of the scheduled conferences that will
be held to assist Proposers in responding to this RFGP 4304. Once you have accessed the RFGP 4304 from <strong><span style="font-family:"Calibri","sans-serif"">ORPIN</span></strong>, see <strong><span style="font-family:"Calibri","sans-serif"">Section 4.7 </span></strong>for
the Proposer Conference Schedule.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">Some things that may be beneficial for the preparation of your proposal would be:<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.25in;text-indent:-.25in;mso-list:l0 level1 lfo1">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:12.0pt">The <strong><span style="font-family:"Calibri","sans-serif"">YTP</span></strong> <strong><span style="font-family:"Calibri","sans-serif"">Needs Assessment</span></strong>. Some existing <strong><span style="font-family:"Calibri","sans-serif"">YTP</span></strong> teams
worked on this the beginning of the biennium. An existing <strong><span style="font-family:"Calibri","sans-serif"">YTP</span></strong> team may not have completed this and may want to do the activity again. A potential proposer may want to use this tool to
ready themselves to become a proposer. This is a good place to be introspective for existing <strong><span style="font-family:"Calibri","sans-serif"">YTP</span></strong> teams to consider what has been accomplished over the past year and a half as well as
what still needs your attention. The same strategy would apply to a potential proposer: Be introspective and evaluate what your needs are as suggested by the Needs Assessment tool.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.25in;text-indent:-.25in;mso-list:l0 level1 lfo1">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><strong><span style="font-size:12.0pt;font-family:"Calibri","sans-serif"">Pre-ETS Survey</span></strong><span style="font-size:12.0pt">. Some existing <strong><span style="font-family:"Calibri","sans-serif"">YTP</span></strong> Sites
worked with this tool in the recent past, some have not. Using the blank Pre-ETS Survey template posted below can be informative for both existing sites and potential proposers in considering where Pre-ETS can enhance the provision of Transition Services. <strong><span style="font-family:"Calibri","sans-serif"">Note</span></strong>:
Understanding what Pre-ETS are is very important. A link to the Workforce Innovation Technical Assistance Center (<a href="http://www.wintac.org/topic-areas/pre-employment-transition-services"><b>WINTAC</b></a>). This site gives great guidance, examples, and
other information about Pre-ETS.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.25in;text-indent:-.25in;mso-list:l0 level1 lfo1">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:12.0pt">You will want to reach out to the <strong><span style="font-family:"Calibri","sans-serif"">VR</span></strong> Branch Manager and <strong><span style="font-family:"Calibri","sans-serif"">VRCs</span></strong> working
with your district to see what their thoughts are and to see if they have any ideas about the next biennium. <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.25in"><span style="font-size:12.0pt">To ensure everyone has a equal opportunity to participate in the proposal process, the Management Team cannot provide individual support to proposers. There will be a single point
of contact named in the application packet and we encourage you to submit questions through that mechanism. More information about this process will be given during the pre-grant proposal conferences mentioned above.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.25in"><span style="font-size:12.0pt"> <o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal" align="right" style="text-align:right"><i><span style="font-size:12.5pt;color:#1B75BC">Oregon achieves . . . together!<o:p></o:p></span></i></p>
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<p class="MsoNormal" style="line-height:90%"><span style="font-size:10.0pt;line-height:90%;color:#1B75BC">Ruby Sandberg, Executive Assistant to<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:90%"><span style="font-size:10.0pt;line-height:90%;color:#1B75BC"> Asst. Superintendent, Sarah Drinkwater<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:90%"><span style="font-size:10.0pt;line-height:90%">Office of Student Services<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:90%"><span style="font-size:10.0pt;line-height:90%">503-947-5738<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:90%"><span style="font-size:10.0pt;line-height:90%">Ruby.sandberg@state.or.us | www.oregon.gov/ode</span><span style="font-size:10.5pt;line-height:90%"><o:p></o:p></span></p>
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