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<p class="MsoNormal" style="background:white">TO: Superintendents, Special Education Directors, and Data Submitters<o:p></o:p></p>
<p class="MsoNormal" style="background:white"><o:p> </o:p></p>
<p class="MsoNormal" style="background:white">______________________________________________
<o:p></o:p></p>
<p class="MsoNormal" style="background:white">August 23, 2018<o:p></o:p></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal">The review window for June Special Education Exit, Special Education Child Find (Indicator 11), and Discipline Incidents period is now open until
<b>September 17, 2018</b>. If you are not responsible for discipline data at your district, please forward this message to the appropriate staff.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">A few reminders:<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in"><span style="font-family:Symbol">·</span>
<b>All agencies must review and complete audits in Consolidated Collections.</b> <b>
<span style="color:red">If you do not clear audits or fix errors, you will be considered inaccurate.</span></b><o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in"><span style="font-family:Symbol">·</span> Review audits by hovering over the Student Collections menu, then June Special Education Exit Review Window, then Error Management, and then Review Audits. The
process is the same for Special Ed Child Find (Indicator 11) and Discipline Incidents.
<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in"><span style="font-family:Symbol">·</span> After correcting your audits (if any), confirm by checking the box, and then clicking the Confirm button.<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in"><span style="font-family:Symbol">·</span> In addition, after audits are corrected, be sure to check for and correct any errors under the Review Errors tab.<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in"><span style="font-family:Symbol">·</span> All agencies must verify their submission from the Status Tracking tab. Make sure the School Year near the top of the Status Tracking page indicates 2017-2018.<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l0 level1 lfo1">
<![if !supportLists]><span style="font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Verify your submission by clicking on the small triangle bullet located to the left of the collection name.<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l0 level1 lfo1">
<![if !supportLists]><span style="font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>June Exit and Child Find: approve each report. A green check mark appears next to each report once it has been approved.
<b>Make sure there are no audits before approving the reports. <o:p></o:p></b></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l0 level1 lfo1">
<![if !supportLists]><span style="font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Discipline Incidents: click the Verify Submission Button.<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l0 level1 lfo1">
<![if !supportLists]><span style="font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>You will know you have verified your submission if the submitter’s name is listed in the name column next to the collection.<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l2 level1 lfo3"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Only the June Special Education Exit Review will have a Final Submission Form, which must be signed and returned by October 8, 2018, via email to mary.aichlmayr@state.or.us or by mail to:<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in">Oregon Department of Education<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in">Atten: Mary Aichlmayr<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in">255 Capitol St. NE<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in">Salem, OR 97310<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="color:black">We appreciate your </span>efforts to report valid data. Please do not forget to complete the final verification steps, otherwise your submission is not complete.<o:p></o:p></p>
<p class="MsoNormal"><u><o:p><span style="text-decoration:none"> </span></o:p></u></p>
<p class="MsoNormal">For questions or assistance with these collections, please contact a member of the Data Team or the Data Owner:<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l1 level1 lfo2"><u>Data Team: </u><o:p></o:p></li></ul>
<p class="MsoNormal" style="text-indent:.5in">Jackie McKim, 503-947-5629 or <span class="MsoHyperlink">
<a href="mailto:jackie.mckim@state.or.us">jackie.mckim@state.or.us</a></span><o:p></o:p></p>
<p class="MsoNormal" style="text-indent:.5in">James Foutch, 503-947-5776 or <span class="MsoHyperlink">
<a href="mailto:james.foutch@state.or.us">james.foutch@state.or.us</a></span> <o:p>
</o:p></p>
<p class="MsoNormal" style="text-indent:.5in">Cynthia Garton, 503-947-5817 or <span class="MsoHyperlink">
<a href="mailto:cynthia.garton@state.or.us">cynthia.garton@state.or.us</a></span>
<o:p></o:p></p>
<p class="MsoNormal" style="text-indent:.5in">Mary Aichlmayr, 503 947-5696 or <span class="MsoHyperlink">
<a href="mailto:mary.aichlmayr@state.or.us">mary.aichlmayr@state.or.us</a></span><o:p></o:p></p>
<p class="MsoNormal" style="text-indent:.5in"><span style="color:#1F497D"><o:p> </o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l1 level1 lfo2"><u>Child Find Data Owner:<o:p></o:p></u></li></ul>
<p class="MsoNormal" style="text-indent:.5in">Linda Brown, 503-947-5825 or <span class="MsoHyperlink">
<a href="mailto:linda.brown@state.or.us">linda.brown@state.or.us</a></span> <o:p>
</o:p></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="color:#1F497D;mso-list:l1 level1 lfo2"><u><span style="color:windowtext">Discipline Incidents and Physical Restraint & Seclusion Data Owner:</span></u><o:p></o:p></li></ul>
<p class="MsoNormal" style="margin-left:.5in">Lisa Bateman, 503-947-5655 or <span class="MsoHyperlink">
<a href="mailto:lisa.bateman@state.or.us">lisa.bateman@state.or.us</a></span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><img border="0" width="154" height="41" style="width:1.6083in;height:.425in" id="Picture_x0020_1" src="cid:image001.jpg@01D43AE2.5B5C1BD0" alt="cid:image001.jpg@01D27BBF.8C867E00"> <o:p></o:p></p>
<p class="MsoNormal"><i><span style="font-size:9.0pt">Ruby Sandberg, Executive Assistant<o:p></o:p></span></i></p>
<p class="MsoNormal"><i><span style="font-size:9.0pt">to Assistant Superintendent
<o:p></o:p></span></i></p>
<p class="MsoNormal"><i><span style="font-size:9.0pt">Office of Student Services<o:p></o:p></span></i></p>
<p class="MsoNormal"><i><span style="font-size:9.0pt">503-947-5738 </span></i><a href="http://www.oregon.gov/ode"><span style="font-size:9.0pt;color:blue">www.oregon.gov/ode</span></a><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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