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<p class="MsoNormal"><span style="color:#003300">Here is an article discussing federal funding for incentives:
<a href="http://www.marketingresearch.org/legal-article/respondent-incentives-federally-conducted-or-funded-survey-research">
http://www.marketingresearch.org/legal-article/respondent-incentives-federally-conducted-or-funded-survey-research</a><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="color:#003300">From the article:
<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="color:#003300"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><strong><span lang="EN" style="font-size:13.5pt;font-family:"Neue Frutiger W01";color:#656565">Government oversight/approval</span></strong><span lang="EN" style="font-size:13.5pt;font-family:"Neue Frutiger W01";color:#656565"><br>
An estimated 25 percent of federal government surveys use respondent incentives, although
<span style="background:yellow;mso-highlight:yellow">the Office of Management and Budget (OMB) usually turns down requests to use incentives,</span> and
<span style="background:lime;mso-highlight:lime">incentives are forbidden for use in the government’s customer satisfaction research</span>. Incentives offered as part of a grant-funded research study are approved (or not) by various Institutional Review Boards
(IRBs).<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="color:#003300"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="color:#003300">[DHS has a group that functions – somewhat – as an IRB-like group for organizations requesting to use DHS data – as I understand it. It’s been a while since I sat in on a couple of meetings.
But clearly it is NOT an IRB.]<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="color:#003300"><o:p> </o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:20.0pt;margin-left:.5in;line-height:20.0pt;background:white">
<b><span lang="EN" style="font-size:13.5pt;font-family:"Neue Frutiger W01";color:#656565">Long-running federal surveys use respondent incentives</span></b><span lang="EN" style="font-size:13.5pt;font-family:"Neue Frutiger W01";color:#656565"><o:p></o:p></span></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:1.0in;text-indent:-.25in;line-height:20.0pt;mso-list:l0 level1 lfo2;background:white">
<![if !supportLists]><span lang="EN" style="font-size:13.5pt;font-family:Symbol;color:#656565"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span lang="EN" style="font-size:13.5pt;font-family:"Neue Frutiger W01";color:#656565">The
<a href="http://www.cdc.gov/nchs/nhanes/about_nhanes.htm"><span style="color:#009900;text-decoration:none">National Health and Nutrition Examination Survey (NHANES)</span></a> is unique in that it combines interviews and physical examinations. NHANES has used
incentives since it began in the 1960’s.<o:p></o:p></span></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:1.0in;text-indent:-.25in;line-height:20.0pt;mso-list:l0 level1 lfo2;background:white">
<![if !supportLists]><span lang="EN" style="font-size:13.5pt;font-family:Symbol;color:#656565"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span lang="EN" style="font-size:13.5pt;font-family:"Neue Frutiger W01";color:#656565">The Bureau of Labor Statistics’
<a href="http://www.bls.gov/nls/home.htm"><span style="color:#009900;text-decoration:none">National Longitudinal Surveys</span></a>, running since the 1960’s.<o:p></o:p></span></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:1.0in;text-indent:-.25in;line-height:20.0pt;mso-list:l0 level1 lfo2;background:white">
<![if !supportLists]><span lang="EN" style="font-size:13.5pt;font-family:Symbol;color:#656565"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span lang="EN" style="font-size:13.5pt;font-family:"Neue Frutiger W01";color:#656565">The
<a href="https://nsduhweb.rti.org/"><span style="color:#009900;text-decoration:none">National Survey on Drug Use and Health (NSDUH)</span></a> provides national and state-level data on tobacco, alcohol, and illegal drug use, prescription drug abuse, and mental
health in the U.S.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#003300"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#003300">Another report from 1993 notes some interesting issues in “The Problem” and “Defining Incentives”<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#003300"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#003300"><a href="http://www.copafs.org/reports/providing_incentives_to_survey_respondents.aspx">http://www.copafs.org/reports/providing_incentives_to_survey_respondents.aspx</a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#003300"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#003300"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#003300"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#003300">Here is a 2016 updated Guide on conducting surveys from OMB -
<a href="https://www.whitehouse.gov/sites/default/files/omb/inforeg/pmc_survey_guidance_2006.pdf">
https://www.whitehouse.gov/sites/default/files/omb/inforeg/pmc_survey_guidance_2006.pdf</a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#003300"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#003300">Substantially space is dedicated to the discussion of response rates and incentives (p. 56 – 71).
<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l2 level1 lfo3"><![if !supportLists]><span style="font-family:Symbol;color:#003300"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:#003300">Included is a section, “69. How can response rates be improved?”<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l2 level1 lfo3"><![if !supportLists]><span style="font-family:Symbol;color:#003300"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:#003300">Section “74. What are incentives?”<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l2 level1 lfo3"><![if !supportLists]><span style="font-family:Symbol;color:#003300"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:#003300">75. Why must agencies provide a justification to give incentives to respondents?<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l2 level1 lfo3"><![if !supportLists]><span style="font-family:Symbol;color:#003300"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:#003300">76. What factors should agencies address in their justification to give incentives to respondents?<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="color:#003300"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="color:#003300;background:lime;mso-highlight:lime">In justifying their proposed use of incentives, agencies should consider the following principles, many of which overlap:</span><span style="color:#003300"><o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l2 level2 lfo3">
<![if !supportLists]><span style="font-family:"Courier New";color:#003300"><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><span style="color:#003300">Data quality</span></b><span style="color:#003300">: One possible justification for requesting use of an incentive is improvement in data quality. For example, agencies may be able to provide evidence
that, because of an increase in response rates, an incentive will significantly improve validity and reliability to an extent beyond that possible through other means.<o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l2 level2 lfo3">
<![if !supportLists]><span style="font-family:"Courier New";color:#003300"><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><span style="color:#003300">Burden on the respondent</span></b><span style="color:#003300">: An agency can justify an incentive if it can demonstrate that there is a need to pay a respondent for exerting unusual effort or having
an unusual reporting burden in responding to a collection of information. This type of effort can be seen in data collections that require respondents to keep daily logs for an extended period of time, participate in a medical examination, abstract information
from a significant number of records, coordinate study team visits, and so forth.
<o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l2 level2 lfo3">
<![if !supportLists]><span style="font-family:"Courier New";color:#003300"><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><span style="color:#003300">Complex study design</span></b><span style="color:#003300">: Some studies require ongoing participation of various respondents, each of whom is important to the achievement of study goals. For example,
there may be a panel study over multiple years that requires participation by the same schools, teachers, parents, and students.
<o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l2 level2 lfo3">
<![if !supportLists]><span style="font-family:"Courier New";color:#003300"><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><span style="color:#003300">Past experience</span></b><span style="color:#003300">: Agencies may be able to justify the use of incentives by relating past survey experience, results from pretests or pilot tests, or findings
from similar studies. This is especially true where there is evidence of attrition and/or poor prior response rates.
<o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l2 level2 lfo3">
<![if !supportLists]><span style="font-family:"Courier New";color:#003300"><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><span style="color:#003300">Improved coverage of specialized respondents, rare groups, or minority populations</span></b><span style="color:#003300">: A survey may have as its target population a highly selective group. Offering
incentives to this population can be justified by describing the importance and difficulty of obtaining their participation in the study. For example, a study on the health of the hearing-impaired may propose providing an incentive to obtain enough respondents
with particular impairments to participate. Similarly, a justification to pay an incentive for a study that involves recruiting highly specialized physicians may be considered.
<o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l2 level2 lfo3">
<![if !supportLists]><span style="font-family:"Courier New";color:#003300"><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><span style="color:#003300">Reduced survey costs</span></b><span style="color:#003300">: If prior or similar surveys have devoted considerable resources to nonresponse follow-up, it may be possible to demonstrate that the cost
of incentives will be less than the costs of extensive follow-up. While some personal visit surveys have found that the cost of incentives has been made up in reduced field interviewer time and travel costs, this is rarely true for other data collection modes.
Thus, agencies should not assume that incentives will pay for themselves. <o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l2 level2 lfo3">
<![if !supportLists]><span style="font-family:"Courier New";color:#003300"><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><span style="color:#003300">Equity</span></b><span style="color:#003300">: Agencies should treat all respondents equally with regard to incentives. OMB generally does not approve agency plans to give incentives solely to convert
refusals, or treat specific subgroups differently, unless the plan is part of an experimental design for further investigation into the effects of incentives.
<o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l2 level2 lfo3">
<![if !supportLists]><span style="font-family:"Courier New";color:#003300"><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><span style="color:#003300">Research into the effects of incentives</span></b><span style="color:#003300">: Because OMB has expressed interest over the years in encouraging research into the effects of incentives, proposals
that include experimental designs that provide insight into incentive effects are often approved. Agencies should plan to examine not only the impact on overall response rates by the use of an incentive, but also the effects on key estimates (with a similar
purpose to that addressed in question #71).<o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-left:1.0in"><span style="color:#003300"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#003300"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#003300"><o:p> </o:p></span></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> Sora [mailto:sora-bounces@listsmart.osl.state.or.us]
<b>On Behalf Of </b>HELVIG Judy K<br>
<b>Sent:</b> Monday, November 28, 2016 8:30 AM<br>
<b>To:</b> State of Oregon Research Academy <sora@listsmart.osl.state.or.us><br>
<b>Subject:</b> Re: [Sora] Incentives for survey participation<o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt">Also at DHS, Child Welfare research is often done by external research partners. DHS does require our research partners to offer Gift Cards instead of a Cash incentive to our clients…..because of the rule
in place, or interpretation of the rule….<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">Thanks, Judy<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal">Judy Helvig<span style="font-size:11.0pt"><o:p></o:p></span></p>
<p class="MsoNormal">Research Analyst<o:p></o:p></p>
<p class="MsoNormal">Office of Business Intelligence<o:p></o:p></p>
<p class="MsoNormal">Data Collection & Reporting Unit<o:p></o:p></p>
<p class="MsoNormal">500 Summer St SE, E72<o:p></o:p></p>
<p class="MsoNormal">Salem OR 97301<o:p></o:p></p>
<p class="MsoNormal">PH: 503-945-6571<o:p></o:p></p>
<p class="MsoNormal">FAX: 503-581-6198<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">NOTE: This e-mail may contain information, data or reports that are privileged and confidential and for Internal DHS use only. If you received information in error, please destroy immediately and notify the sender.
<o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> Sora [<a href="mailto:sora-bounces@listsmart.osl.state.or.us">mailto:sora-bounces@listsmart.osl.state.or.us</a>]
<b>On Behalf Of </b>Jerry Curry<br>
<b>Sent:</b> Wednesday, November 23, 2016 5:02 PM<br>
<b>To:</b> <a href="mailto:sora@listsmart.osl.state.or.us">sora@listsmart.osl.state.or.us</a><br>
<b>Subject:</b> [Sora] FW: Incentives for survey participation<span style="font-size:11.0pt"><o:p></o:p></span></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>From:</b> BETTS Chris [<a href="mailto:Chris.BETTS@dhsoha.state.or.us">mailto:Chris.BETTS@dhsoha.state.or.us</a>]
<br>
<b>Sent:</b> Tuesday, November 22, 2016 7:17 AM<br>
<b>To:</b> Jerry Curry <<a href="mailto:JerryCurry@oslmail.osl.state.or.us">JerryCurry@oslmail.osl.state.or.us</a>><br>
<b>Subject:</b> RE: Incentives for survey participation<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="color:#1F497D">Jerry,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">DHS has been performing surveys of program participants and providers for a long time.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">We get good, periodic feedback data on program performance and customer experiences/satisfaction without offering incentives per se in most cases.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">What we do is explain the purpose of the survey and what the benefit is before they take it. Then use that data to make improvements they can see.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Sometimes the improvements take a long time and other times they can be relatively speedy. It just depends on the topic and the program.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Good luck and Happy Thanksgiving!<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Christopher Betts<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Senior Project Manager<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Oregon Department of Human services<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Office of Business Intelligence<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Survey Administration Services<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">503-945-6097 Desk<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">503-507-8140 Mobile<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><a href="mailto:Chris.betts@dhsoha.state.or.us">Chris.betts@dhsoha.state.or.us</a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><a href="http://dhsdesign.hr.state.or.us/index.html"><span style="color:#336666;text-decoration:none"><img border="0" width="438" height="37" id="_x0000_i1025" src="cid:image006.jpg@01D24994.4ECC3940" alt="DHS Oregon Department of Human Services"></span></a><span style="color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Please let us know how we’re doing! Feel free to provide feedback about our services using the following link:
</span><span style="color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black"><a href="http://www.surveygizmo.com/s3/2122236/DHS-Internal-Customer-Satisfaction-Survey"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif">http://www.surveygizmo.com/s3/2122236/DHS-Internal-Customer-Satisfaction-Survey</span></b></a>
(</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Select “<i>Office of Business Intelligence” in the drop-down at the beginning of the survey)</i><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><a name="_MailEndCompose"></a><span style="color:#1F497D"><o:p> </o:p></span></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> Sora [<a href="mailto:sora-bounces@listsmart.osl.state.or.us">mailto:sora-bounces@listsmart.osl.state.or.us</a>]
<b>On Behalf Of </b>Jerry Curry<br>
<b>Sent:</b> Monday, November 21, 2016 3:58 PM<br>
<b>To:</b> <a href="mailto:sora@listsmart.osl.state.or.us">sora@listsmart.osl.state.or.us</a><br>
<b>Subject:</b> [Sora] FW: Incentives for survey participation<span style="color:windowtext"><o:p></o:p></span></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> Brandt Robin L [<a href="mailto:ROBIN.L.BRANDT@dhsoha.state.or.us">mailto:ROBIN.L.BRANDT@dhsoha.state.or.us</a>]
<br>
<b>Sent:</b> Monday, November 21, 2016 3:35 PM<br>
<b>To:</b> Jerry Curry <<a href="mailto:JerryCurry@oslmail.osl.state.or.us">JerryCurry@oslmail.osl.state.or.us</a>>;
<a href="mailto:sora@listsmart.osl.state.or.us">sora@listsmart.osl.state.or.us</a><br>
<b>Subject:</b> RE: Incentives for survey participation<span style="color:windowtext"><o:p></o:p></span></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="color:#993366">Hello SORA members,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#993366"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#993366">The issue is, if you provide an incentive, it could be seen as a conflict of interest. That conflict could be perceived as paying a program participant to participate in a survey about services received and it
could be seen as an incentive to say good things about the program. (Last time I looked at studies about survey respondents, the studies showed that most survey respondents are more likely to be happy about services anyway. It was more difficult to get respondents
to report negative things – which unfortunately makes it difficult to understand how to better improve the program.) I don’t have a citation for that information handy.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#993366"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#993366">Previously I worked for a university in another state and consulted with the state Vocational Rehabilitation for many years to survey persons with disabilities closed from service to complete a satisfaction survey.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#993366"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#993366">You note that state the OAM does not allow the purchase of “gifts” for participants. During my work elsewhere, Vocational Rehabilitation explored its ability to provide an incentive through the contract that
my University program had. I recall that federal regulations forbid funds to purchase such items as well. I have attached a document about the federal regulations and you may want to refer to the e-CFRs that relate to the funding for your program:
<a href="http://www.ecfr.gov/cgi-bin/text-idx?SID=5ecdeae3e118ec61efacf9cc17af5cc0&mc=true&tpl=/ecfrbrowse/Title02/2tab_02.tpl">
http://www.ecfr.gov/cgi-bin/text-idx?SID=5ecdeae3e118ec61efacf9cc17af5cc0&mc=true&tpl=/ecfrbrowse/Title02/2tab_02.tpl</a> These federal funds are considered “grants” and our programs must adhere to federal regulations about money.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#993366"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#993366">Please note that when I was investigating whether Vocational Rehabilitation participants could pursue employment related to the production, manufacture, distribution or sale of cannabis, federal authorities explained
that it was not only federal funds could not be used (because marijuana is illegal in federal law). Any state match to the grant funding the program was considered federal funds too. So, I think it follows that any state government match monies cannot be used
to provide incentives anyway.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#993366"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#993366">If you have questions, this is the hierarchy of precedence at the federal level is as follows.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#993366"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#993366"><img border="0" width="300" height="279" id="Picture_x0020_1" src="cid:image008.png@01D24994.4ECC3940"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#993366">That’s what I have to share. I hope it is useful and not too confusing.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#993366"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#993366">Robin<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#993366"><o:p> </o:p></span></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> Sora [<a href="mailto:sora-bounces@listsmart.osl.state.or.us">mailto:sora-bounces@listsmart.osl.state.or.us</a>]
<b>On Behalf Of </b>Jerry Curry<br>
<b>Sent:</b> Monday, November 21, 2016 2:52 PM<br>
<b>To:</b> <a href="mailto:sora@listsmart.osl.state.or.us">sora@listsmart.osl.state.or.us</a><br>
<b>Subject:</b> [Sora] FW: Incentives for survey participation<span style="color:windowtext"><o:p></o:p></span></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="color:#1F497D">Hello SORA folks,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Please respond to Cheng-Fai via the SORA list as this may be a question many of us are interested in.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> LAI Cheng-Fei -CEdO [<a href="mailto:cheng-fei.lai@state.or.us">mailto:cheng-fei.lai@state.or.us</a>]
<br>
<b>Sent:</b> Monday, November 21, 2016 2:05 PM<br>
<b>To:</b> MCCOY Jan - ODE <<a href="mailto:jan.mccoy@state.or.us">jan.mccoy@state.or.us</a>>; Jerry Curry <<a href="mailto:JerryCurry@oslmail.osl.state.or.us">JerryCurry@oslmail.osl.state.or.us</a>>; 'Chapman Natasha L' <<a href="mailto:natasha.l.chapman@state.or.us">natasha.l.chapman@state.or.us</a>><br>
<b>Subject:</b> Incentives for survey participation<span style="color:windowtext"><o:p></o:p></span></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Hello SORA colleagues<o:p></o:p></p>
<p class="MsoNormal">I’m curious to know if anyone has experience with incentivizing participants (e.g. school teachers/staff, parents, students, community members, etc.) to complete surveys in your studies?<o:p></o:p></p>
<p class="MsoNormal">I’ve been told that we can’t as state agencies: “OAM 10.40.10 paragraph 115 notes items which may not be purchased with State funds and it specifically states gifts.”<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Any feedback/input/advise on this topic is greatly appreciated!<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Cheng-Fei<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;color:black">Cheng-Fei Lai, Ph.D., Research Analyst</span></b><span style="font-size:10.0pt;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt">503-373-0067 | <a href="mailto:email@state.or.us">
<span style="color:windowtext;text-decoration:none">775</span></a> Court Street NE, Salem, OR 97301 |
<a href="mailto:cheng-fei.lai@state.or.us">cheng-fei.lai@state.or.us</a></span><span style="font-size:10.0pt;color:windowtext"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt">education.oregon.gov<o:p></o:p></span></p>
<p class="MsoNormal"><!--[if gte vml 1]><v:shapetype id="_x0000_t75" coordsize="21600,21600" o:spt="75" o:preferrelative="t" path="m@4@5l@4@11@9@11@9@5xe" filled="f" stroked="f">
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</v:shape><![endif]--><![if !vml]><span style="mso-ignore:vglayout;position:absolute;z-index:-1895825920;margin-left:6px;margin-top:1665px;width:240px;height:96px"><a href="http://education.oregon.gov/"><img border="0" width="192" height="77" src="cid:image009.png@01D24994.4ECC3940" alt="https://gallery.mailchimp.com/a47b05a8f1c8426cbfc2677ac/images/2a06af3d-c887-4be7-833d-aaec4c23d4c3.jpg?_ga=1.18949947.2041684798.1394553618" v:shapes="Rectangle_x0020_3"></a></span><![endif]><a href="https://twitter.com/ORLearns"><span style="color:#1F4E79;text-decoration:none"><img border="0" width="24" height="23" id="_x0000_i1027" src="cid:image011.jpg@01D24994.4ECC3940"></span></a><a href="http://education.oregon.gov/feed/"><span style="color:#1F4E79;text-decoration:none"><img border="0" width="24" height="23" id="_x0000_i1028" src="cid:image013.jpg@01D24994.4ECC3940"></span></a><span style="font-size:11.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">-------------------------------------------------------<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Jerry Curry<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Reference Librarian<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Oregon State Library <o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Salem, OR<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><a href="mailto:jerry.w.curry@state.or.us">jerry.w.curry@state.or.us</a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">503-378-5008 <o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Check out our databases & resources or<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">request a presentation to your work group.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><a href="http://library.state.or.us">http://library.state.or.us</a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">-------------------------------------------------------<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
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