From darci.hanning at slo.oregon.gov  Wed Jun  3 13:29:44 2026
From: darci.hanning at slo.oregon.gov (HANNING Darci * SLO)
Date: Wed, 3 Jun 2026 20:29:44 +0000
Subject: [techtalk] POWERPOINT - Make Slide Decks More Engaging by Adding
	Sound
In-Reply-To: <1142323211833.1100778316270.1024428825.0.701500JL.2002@synd.ccsend.com>
References: <1142323211833.1100778316270.1024428825.0.701500JL.2002@synd.ccsend.com>
Message-ID: <SJ0PR09MB73895C8771DD83F3DF2127DFD0132@SJ0PR09MB7389.namprd09.prod.outlook.com>

Welcome to the latest issue of Tech-Talk!

Reminder: When accessing resources at the Tech-Talk website<https://www.tech-talk.com/login/oregon>,
use ORLIBTECH for both the username and password when prompted.

Tech-Talk is a paid subscription service for staff of Oregon libraries and is supported in whole by the Institute of Museum and Library Services (IMLS) through the Library Services and Technology Act (LSTA), administered by the State Library of Oregon.

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Webinars for You



NOTE: Webinars begin at 3 pm ET / 2 pm CT / 1 pm MT / 12 Noon PT and are one hour long.



June 10: [EXCEL] Power BI Demystified: Do You Really Need It? Why Attend? You want to know if this advanced Excel tool is for you.



June 24: [MEDIA] Add Audio & Video to Presentations Like a Pro. Why Attend? You want to add media (sound and moving images) to presentations.



July 8: [AI] Stop the Noise: Turn Off Unwanted AI Today. Why Attend? You want to recognize different AI features and decide if you want to turn them off.



?July 22: [WINDOWS] Organize Your Digital Life? Reduce Stress. Why Attend? You want to bring order to documents, photos and downloads and have peace of mind.

View Webinars and Register Here<https://opiayfbab.cc.rs6.net/tn.jsp?f=0014HoBXBKsCmjZHrpqOF0oTV3NFgQqYArvwIFGv14ARQ_WWL7TCL6wdZwXYtHrzC5QDSbSsczdeMp3WEndAUZvdxdfS5yVI2W9is0E2hN-UsqbWFEtYdixQj6N4fJS1i_FOk72Mi9Feun5OgGMrnnzQFvUCRFOTZ-HPTqIhLdIiaA=&c=Q0rmYYzzjO-69uWB4DocE4mtuTfiI139De9QwDyoSTItNT_IHMf48Q==&ch=kJLB2X2Rv43LLad8UqToJqZ17tlTGwNrPThx9h_5ClKpJlPrWrKk6w==>



POWERPOINT - Make Slide Decks More Engaging by Adding Sound

Intermediate


[A man stands presenting in front of a screen to a group seated around a conference table. Most attendees look bored or tired, with some resting their heads on their hands or appearing uninterested.]

Have you ever watched a slide presentation that felt a little awkward or boring? It was missing something.



Maybe you were at an event on the vendor floor and you saw it looping over and over again. Or perhaps you saw it playing before a meeting started. The slides changed, but the room felt strangely quiet. It needed something else.



Often, that missing piece is sound.



Background music, narration, or short audio clips can make presentations feel smoother and more polished. The good news is you do not need expensive software or recording equipment to add it. Tools like Microsoft PowerPoint and Google Slides already include simple audio tools.



Why Sound Matters



Sound can make slideshows feel more alive. It can also help guide viewers through information.



Background music or voice recordings can make the presentation feel more complete and intentional. It can also help:
?    Explain directions more clearly
?    Keep attention longer
?    Create emotion or excitement
?    Reduce awkward silence between slides



Audio can make a presentation feel more professional. Sometimes it is not just about how the slides look. It is also about the experience they create.



Where to Start



You don?t need fancy software to add audio. You also don?t have to turn your slide deck into a movie. Simple effects can still make a big difference.


[A white speaker icon with three sound waves on a blue circular background, symbolizing audio or sound.]

Some things to try:
?    Add quiet background music to a looping slideshow.
?    Record a short welcome message.
?    Add spoken directions for more complex slides.



NOTE: Always test your presentation ahead of time. Slides that work on your laptop may not work the same way on another computer. This can help you catch problems with timing or volume before your audience does.




[Screenshot of menu options showing "Audio" with a dropdown for "Audio on My PC..." and "Record Audio...," next to a "Screen Recording" button with a camera icon and a green plus sign.]
Add Sound in PowerPoint (Desktop Version)



You can set audio to play when you click a speaker icon or automatically. Here?s how to add it to your slide:



1. Select the slide where you want the audio to begin.



2. Click the Insert tab in the toolbar.



3. Select Audio and then choose:

?    Audio on My PC to use a saved file

?    Record Audio to record your voice



4. If you are using a saved file, select it from the menu and click Insert. If you want to record your own audio, click the red circle to begin recording.



5. After you choose your file or record your voice, a speaker icon will appear on the slide.



After you add the sound, you can still change the settings. With the speaker icon selected, a Playback tab will appear in the menu. This is where you can make changes to your audio for that slide.

[A screenshot of audio options in PowerPoint, showing settings for volume, start behavior, play across slides, loop until stopped, hide during show, and rewind after playing. "When Clicked On" is selected for start.]


The Audio Options section lets you choose when the sound starts. Your options are to start:
?    In Click Sequence to have it happen with other transitions
?    Automatically to start once the slide is on the screen
?    When Clicked On to begin when you are ready and click on the speaker



If you want music to continue across slides, click Play in Background on the toolbar. This starts the sound automatically and loops it through the presentation.



Add Sound in PowerPoint 365 Web



The web version of PowerPoint supports audio, but it has fewer features than the full app. You cannot record your own clips or edit how long they play. If you need more sound controls, open the presentation in the desktop version of PowerPoint.



Here?s how to add sound in the online version:
1. Select the slide where you want to add audio.
2. Click the Insert tab in the toolbar.
3. Select Audio and choose your file from your computer.
4. A speaker icon will appear on your slide and the Playback tab will appear in the menu.



You are then able to change your Audio Options the same as with the desktop version of PowerPoint.



Add Sound in Google Slides



Google Slides allows you to add audio similar to PowerPoint. By the way, your sound file must already be uploaded to Google Drive before you can add it.


[Audio playback settings menu showing options to start audio on click or automatically, adjust volume, hide icon, loop audio, and stop audio on slide change. "On click" and "Stop on slide change" are selected.]

To add audio in your Google Slides presentation:
1. Select the slide where you want to add sound.
2. Click Insert and then Audio.
3. Choose your file from where you saved it in Google Drive.
4. A speaker icon will appear on the slide.



A side menu will also appear after you add your file. The Audio playback menu lets you choose when the sound starts and whether it loops.



Join the Upcoming Webinar: June 24th

[A graphic with headphones and a heart on a red background with musical notes, and the text: "Add Audio & Video to Presentations Like a Pro" alongside the Tech-Talk logo and red star illustrations.]<https://opiayfbab.cc.rs6.net/tn.jsp?f=0014HoBXBKsCmjZHrpqOF0oTV3NFgQqYArvwIFGv14ARQ_WWL7TCL6wdZwXYtHrzC5QDSbSsczdeMp3WEndAUZvdxdfS5yVI2W9is0E2hN-UsqbWFEtYdixQj6N4fJS1i_FOk72Mi9Feun5OgGMrnnzQGQ7HMuruTDeyzMKTb_s8MQ=&c=Q0rmYYzzjO-69uWB4DocE4mtuTfiI139De9QwDyoSTItNT_IHMf48Q==&ch=kJLB2X2Rv43LLad8UqToJqZ17tlTGwNrPThx9h_5ClKpJlPrWrKk6w==>

Learn how to add audio & video to PowerPoint, Google Slides, and Canva!<https://opiayfbab.cc.rs6.net/tn.jsp?f=0014HoBXBKsCmjZHrpqOF0oTV3NFgQqYArvwIFGv14ARQ_WWL7TCL6wdZwXYtHrzC5QDSbSsczdeMp3WEndAUZvdxdfS5yVI2W9is0E2hN-UsqbWFEtYdixQj6N4fJS1i_FOk72Mi9Feun5OgGMrnnzQAWW4d2HCbrr0uEcueO66fI=&c=Q0rmYYzzjO-69uWB4DocE4mtuTfiI139De9QwDyoSTItNT_IHMf48Q==&ch=kJLB2X2Rv43LLad8UqToJqZ17tlTGwNrPThx9h_5ClKpJlPrWrKk6w==>



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Communications: Engage with Audio

Three tips for creating audio



Yes, you want to add a professional touch to your stand-alone presentation. You're going to run it on your website or at an event display table.



You want to add a simple audio narrative. Sure you could just start talking. Then listen to it. I bet you'll feel like it could be better. Here are three things you can do to make the audio be more effective:



#1. Speak to one person, not a crowd.



Imagine you are talking directly to a single listener. Picture someone you know. A conversational tone feels warmer, clearer, and more engaging than sounding like you are ?reading a presentation.? Keeping your friend in mind will help.



#2. Slow down more than feels natural.



Most people speak too quickly when recording. Pause briefly between ideas, emphasize important words, and give listeners time to absorb information ... especially when explaining instructions or complex concepts. TIP: Listen to an audio book excerpt. Pretend you're saying the words. Feel the slower pace.



#3. Record in short sections instead of one long take.



Record your presentation in small segments. This reduces mistakes, improves energy, and makes it easier to re-record only one section instead of the entire presentation. TIP: If you mess-up a section, stop talking, stay quiet ... then start again. This way you can easily find your mistake to edit it out. Hint: It's just before a long silent section.



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Copyright 1996-2026 Shared Results International. Published weekly. Distribution is limited by license. For information on how to include additional recipients, contact support at tech-talk.com<mailto:support at tech-talk.com> 585-615-7795.



Cheers,
Darci Hanning, MLIS (she/her/hers)
Public Library Consultant / CE Coordinator
Continuing Education Resources: https://slo.oregon.gov/conted/
State Library of Oregon | Library Support and Development Services
971-375-3491 | darci.hanning at slo.oregon.gov<mailto:darci.hanning at slo.oregon.gov> | www.oregon.gov/library<http://www.oregon.gov/library>

[State Library of Oregon (Logo)]

?

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From darci.hanning at slo.oregon.gov  Thu Jun 11 14:03:41 2026
From: darci.hanning at slo.oregon.gov (HANNING Darci * SLO)
Date: Thu, 11 Jun 2026 21:03:41 +0000
Subject: [techtalk] Tech-Talk: WORD - Look Good With Professional Fillable
	Forms
In-Reply-To: <1142324546256.1100778316270.1024428825.0.1011500JL.2002@synd.ccsend.com>
References: <1142324546256.1100778316270.1024428825.0.1011500JL.2002@synd.ccsend.com>
Message-ID: <SJ0PR09MB73892AB6082F71DBFB465937D01B2@SJ0PR09MB7389.namprd09.prod.outlook.com>

Welcome to the latest issue of Tech-Talk!

Reminder: When accessing resources at the Tech-Talk website<https://www.tech-talk.com/login/oregon>,
use ORLIBTECH for both the username and password when prompted.

Tech-Talk is a paid subscription service for staff of Oregon libraries and is supported in whole by the Institute of Museum and Library Services (IMLS) through the Library Services and Technology Act (LSTA), administered by the State Library of Oregon.

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WORD - Look Good with Professional Fillable Forms

Advanced


[A bright red, glossy checkmark is inside a black, empty square box, suggesting a task is complete or an option is selected.]

You need to create a form. You want it to gather information in a way that looks good ... in other words, you'd like it to be professionally laid out and easy to complete.



Sure, you could grab a Word document, type in the questions, and add underlines or spaces for answers. The problem is that when someone tries to complete the form, things go awry. The layout shifts. Sometimes there is not enough room. It can be frustrating. It becomes difficult for the respondent to complete and the result looks amateurish.



When to Use a WORD Fillable Form



There are all types of form tools, but having one in Word is handy. And it can be fillable so that it looks nice and neat.



The question is, when is the best time to choose Word for your forms ... because this tool does not have automatic data collection or reporting. So, you want the uses to be appropriate ... each individual completed page stands on its own. The information needs to be collated or summarized.



Examples of good uses for a Word fillable form:
?    Staff training requests
?    Equipment checkout requests
?    Volunteer applications
?    Meeting or room reservation requests
?    Employee onboarding checklists
?    Permit or license application worksheets
?    Habitat assessment forms completed in the field



A Word form is also handy when you require a handwritten signature.



Word has some nice creation features you can use. You can:
?    Create pre-set choices so that you limit selections to specific answers.
?    Set it up so that when responses are filled in, the layout does not change.
?    Use drop-down menus and check boxes.
?    Have open response areas that remain in place.



You could just type in the questions and leave blank spaces for answers. But if you want it to look more professional, with all the structure remaining in place (instead of distorting the layout) you need to create a fillable form.



Ready to create a Word form? Here's what you do.



Step #1: Turn on the Developer?s Tab


The tools needed to create forms in Word are a little hidden.



To get the right area for forms, you need to add the Developer tab to the ribbon.


1. Click the File tab.
2. Choose Options.
3. Select Customize Ribbon.
4. In the right column under Main Tabs, check the box for Developer.
5. Click Ok.

[Microsoft Word Options dialog box with "Customize Ribbon" selected. The "Developer" tab is checked and highlighted.]


When you're in the Developer Tab you have a series of Controls from which to choose as we move through the process.

[Microsoft Word Developer tab showing options for Macros, Add-ins, Design Mode, Controls, XML Mapping Pane, Block Authors, Restrict Editing, and Document Templates.]



Step #2: Create Your Form Layout



Before adding the form elements to your document, you want to create the basic layout of your document. This is what we want our "final" form to look like to the end user.



One way to make your layout clean and aligned is to use tables. Using a two-column table allows you to put the questions in one column and the response areas in the other. Depending on how many questions you have in your form, create a two-column table with a line for each question.

[ABC Company Picnic Poll form with fields for name, preferred attendance day, and item to bring. Instructions to email completed form to dave at abccopany.com.]



Step #3: Also, Before Adding Form Questions



Before adding the form choices, you need to turn on the Design Mode.


[A "Design Mode" button with a ruler and triangle icon, along with other form control icons like "Properties" and "Group".]

Here?s how:
1. Go to the Developer tab.
2. In the Controls group, click Design Mode.



NOTE: In newer versions of Word, you can usually insert form fields without using Design Mode. However, Design Mode makes it easier to edit sample text and change fields.



Step #4: Add Any Text Fields



A text field gives users a place to type information into the form. This can be names, emails, or phone numbers.



There are two options for text fields:
?    Rich Text lets users change things like bold, font size, or colors.
?    Plain Text keeps all answers looking the same.


[Button with two "Aa" icons, the first slightly larger than the second, representing changing font case. It's part of a "Controls" toolbar.]

To add a text field to your form:
1. Place your cursor where you want the response area to appear.
2. On the Developer tab, choose one of the "Aa" icons in the Control section. Rich Text Content Control is the "Aa" on the left and Plain Text Content Control is the "Aa" on the right.
3. A placeholder field will appear in the document. This text will display to the user on the form. You can edit it while in Design Mode.



In Design Mode, arrows appear around the text field. Without the arrows, the field behaves like the finished fillable form.

[A comparison of a text input field labeled "First and Last Name:" shown in two states. In Design Mode, the field has chevron icons and gray placeholder text. In User view, only the placeholder text is visible.]



Step #5: Add Any Drop-Down List Fields



A drop-down menu lets users choose from preset options instead of typing their own answer. Clicking the icon opens the available choices (see below).

[Controls group shows an icon of stacked horizontal lines with arrows, indicating a list box, and a button labeled "Properties".]


[Content Control Properties window for a drop-down list. Shows options for General, Locking, and Drop-Down List Properties with an "Add..." button.]

To add a drop-down list field in Word:

?
1. Put your cursor where you would like the responses to show.
2. In the Developer tab, in the Control group, click the Drop-Down List Content Control button.
3. Click Properties from the Control group.
4. Use the Add button to enter your options.
5. Click OK.



NOTE: To see what it looks like to the end-user, turn Design Mode off to take yourself out of ?creation? mode.



Step #6: Add Any Check Box Fields


[A checkbox icon with a green checkmark, highlighted in red, is shown within the "Controls" section of a software interface.]

Check boxes let users select one or more choices from a list. Unlike a drop-down list, all the options stay visible.



To add check boxes in Word:
1. First type in your choices, one per line.
2. Place your cursor in front of the first choice.
3. On the Developer tab, click the Check Box Content Control button.
4. A check box will appear in front of your choice.
5. Repeat this step until you have check boxes in front of all your choices.

[A split image shows "What item would you like to bring?" question with checkbox options. The top half displays the design mode with radio-button-like controls. The bottom half shows the end-user view with standard checkboxes.]




[Restrict Editing" dialog box. Section 2, "Editing restrictions," is highlighted. A checkbox is ticked next to "Allow only this type of editing in the document," and "Filling in forms" is selected from a dropdown menu.]
Step #7: Lock the Document



The final action is to save your document and share it with others to collect information.



However, if you want people to only fill out the form (and not make changes to the document), you should lock it before saving.



To protect a Word document:
1. Press Ctrl+A to select the document contents. This should highlight everything on the page.
2. On the Developer tab, click Restrict Editing.
3. Under Editing Restrictions, check Allow only this type of editing in the document and select Filling in forms.
4. Click Yes, Start Enforcing Protection.



Once you have saved the document, share it with those you want to complete the form. People are now able to type their answers and send it back to you.



365 WEB Word Fillable Forms



Word in 365 Web can usually fill out existing forms. People can type into text fields, select check boxes, and choose items from drop-down lists. But you cannot create new forms.



You cannot create forms in Word 365 Web because the Developer tools are not available online. Features like Design Mode and document protection work best in the desktop app.



GOOGLE DOCs Fillable Forms



Perhaps you'd like to create forms in Google Docs. The tools work differently there. Google Docs has only basic form features. It can create checklists and dropdown chips. However, they are not protected form fields as in Word.



In Word, these fields are built specifically for forms and can be locked. When you share a Word document that is a form, you can protect the end user from changing the questions and answer choices. They can only fill out the form.



In Google Docs, most form elements are still editable parts of the document. When you share a Google Doc that is a form, there is no way to protect the document from being changed by the end user.



You Can Add a Check Box Field



The check box feature in Google Docs is similar to creating a bulleted list.



Here?s how you can add it:
1. Place your cursor where you want the checkbox. You do not have to have the list already typed.
2. Click the Checklist button in the toolbar.
3. Start typing your choices.
4. Press Enter to create another checkbox line.

[Checklist icon in a toolbar, with a dropdown arrow.]



You Can Add a Dropdown "Smart Chip" in Docs



Smart chips are a newer Google Docs feature. They let you add clickable choices inside a document. There are many different types of smart chips. The one most similar to the Word dropdown list is dropdown.



They are kind of a mix between a drop-down menu and a tracking tool.


[A modal window labeled "Dropdown options" shows a template name field with "Project Status" and three options: "Not Started" (red), "In Progress" (blue), and "Complete" (green). A button labeled "New option" is visible.]

To add a dropdown chip to your document:
1. Place your cursor where you want the dropdown.
2. Click Insert, and choose Smart chips and then dropdown.
3. Select New Dropdown.
4. Optional: Choose colors for each.
5. Click Save.

?

REMINDER: Check boxes and dropdown chips are NOT true protected form fields as in Word. That means people editing the document can change or delete the choices or questions.



[https://files.constantcontact.com/ee1208b4001/e565d7d1-215e-487a-8e78-f332113e7825.jpg?rdr=true]

Communications: Talking

Avoid these compliments



You're at work with co-workers or home with friends or family ... and you want to be supportive. There are times when you'd like to offer a compliment about something they have done. This can be trickier than it seems.



It's easy to say things in a way that do damage, when you're trying to be kind.



Three Examples



#1. You want to notice that someone has been working hard, and you say, "You look tired." Unfortunately, most people hear, "You look bad today." It's better to say something like: "I see you're working diligently. I appreciate the work you put into this."



#2. You're impressed that a task you requested has been completed in an excellent manner. You say, "Wow, you actually did a great job!" Watch out! The word actually suggests you didn't expect them to succeed.



#3. Someone is upset about their handling of a challenge. You don't want to minimize their feelings and effort by saying, "Don't worry, it's not that important." This makes their efforts feel as if they are being dismissed.



TIP: Try to avoid comments that sound like compliments but can actually feel belittling or patronizing.



[https://files.constantcontact.com/ee1208b4001/e8848d0d-4903-48da-85d0-7903dddee893.png?rdr=true]




Copyright 1996-2026 Shared Results International. Published weekly. Distribution is limited by license. For information on how to include additional recipients, contact support at tech-talk.com<mailto:support at tech-talk.com> 585-615-7795.


Cheers,
Darci Hanning, MLIS (she/her/hers)
Public Library Consultant / CE Coordinator
Continuing Education Resources: https://slo.oregon.gov/conted/
State Library of Oregon | Library Support and Development Services
971-375-3491 | darci.hanning at slo.oregon.gov<mailto:darci.hanning at slo.oregon.gov> | www.oregon.gov/library<http://www.oregon.gov/library>

[State Library of Oregon (Logo)]

?

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