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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Greetings!<o:p></o:p></span></p>
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<span style="color:black"><a href="http://r20.rs6.net/tn.jsp?f=001LVBhO1u1UVVELC2fuEEapB-su8AgnA82r4TvAKEc07EZnA2PFQKOsS_fORweq9YvSrp-bmfgYCUmsyiiGDwfN3Tox0aQMS-6oeghYl6QBraLsv8Jzwdk42pjWTBLR_5-kCB_jrZSzZpW7TZxJC4wlxITfQSANcEBhb8iETCYKPb0HdKFMv25fa1BxIKI4hbi22ORb4RqZpKApXy37Zh_7qCOCV7sPSre&c=UxOlnkVVYlikn4G2ols5EtvG2_FkOu1-f9k18nE3-jCqfXfBy62b-w==&ch=iLYfCCqqcEOiJbgbl-1wmN1eXxclUIoiogifDUpcXrSNinnQNP9cDw==" target="_blank"><span style="text-decoration:none"><img border="0" width="570" height="312" id="_x0000_i1026" src="http://www.tech-talk.com/wp-content/uploads/2016/09/video-image.png" hspace="10" vspace="10" alt="Tech-Talk Video"></span></a><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:12.0pt"><strong><span style="font-size:14.0pt;color:black">This Week's Tech-Talk: EMAIL</span></strong><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-bottom:4.5pt"><b><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:#004DB4">1. VIDEO ...
</span></b><b><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">Save Email Note as a Document<o:p></o:p></span></b></p>
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<p class="MsoNormal" style="margin-bottom:4.5pt"><strong><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:#004DB4">2. ARTICLE ...</span></strong><strong><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black"> Save Email
Note as Document</span></strong><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black"><o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-bottom:4.5pt"><strong><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:#004DB4">3. COMMUNICATING ...</span></strong><strong><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black"> Spouting
problems </span></strong><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black"><o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-bottom:4.5pt"><strong><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">NOTE</span></strong><strong><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:red">: To view the VIDEO,
</span></strong><strong><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black"><a href="http://r20.rs6.net/tn.jsp?f=001LVBhO1u1UVVELC2fuEEapB-su8AgnA82r4TvAKEc07EZnA2PFQKOsS_fORweq9YvSrp-bmfgYCUmsyiiGDwfN3Tox0aQMS-6oeghYl6QBraLsv8Jzwdk42pjWTBLR_5-kCB_jrZSzZpW7TZxJC4wlxITfQSANcEBhb8iETCYKPb0HdKFMv25fa1BxIKI4hbi22ORb4RqZpKApXy37Zh_7qCOCV7sPSre&c=UxOlnkVVYlikn4G2ols5EtvG2_FkOu1-f9k18nE3-jCqfXfBy62b-w==&ch=iLYfCCqqcEOiJbgbl-1wmN1eXxclUIoiogifDUpcXrSNinnQNP9cDw==" target="_blank"><span style="color:red">click
here</span></a></span></strong><strong><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:red">. Enter the User Name and Password!</span></strong><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black"><o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-bottom:4.5pt"><b><span style="font-size:14.0pt;font-family:"Arial",sans-serif;color:#000066">EMAIL - Save Email Note as a Document<br>
</span><i><span style="color:black">Intermediate</span></i></b><b><span style="font-size:14.0pt;font-family:"Arial",sans-serif;color:#000066"><o:p></o:p></span></b></p>
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<p class="MsoNormal" style="margin-bottom:12.0pt"><span style="color:black"><br>
Have you ever needed to take an email note that you've received and get it out of your Inbox and
<em>save</em> it with your <em>regular files</em>? It may contain important content you want to keep with other documents on the same topic - like a project, an event or team-related information. <br>
<br>
We're not talking about the attachments that come with the note, but the email message itself. You don't want to have to search in multiple places to find all the relevant data (both document files and Inbox folders).
<br>
<br>
<strong>So, if you save the email note directly onto your hard drive, all of the information is together.</strong>
<o:p></o:p></span></p>
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<span style="color:black"><img border="0" width="500" height="252" id="_x0000_i1027" src="http://www.tech-talk.com/wp-content/uploads/2017/07/TT795SaveEmailasFile4.png" hspace="5" vspace="5"><o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-bottom:4.5pt"><b><span style="font-family:"Arial",sans-serif;color:black">Another Reason To Save Email Notes</span></b><span style="font-family:"Arial",sans-serif;color:black"><o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-bottom:4.5pt"><span style="color:black">Another reason you may want to save these email items as documents is to
<strong>get them out of your inbox!</strong> <br>
<br>
If you use desktop programs like Outlook, an Inbox that contains hundreds or even thousands of messages (some with large attachments) can slow your computer down. Plus, searching through it may take a long time to find what you need. And web-based tools like
Gmail have space limitations. <br>
<br>
<strong>Think of your Inbox as a </strong><em><b>temporary</b></em><strong> holding place</strong>, not to store files indefinitely. To be efficient, when you receive an email, make a quick decision about what to do with it: <o:p></o:p></span></p>
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<ol start="1" type="1">
<li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l1 level1 lfo1">
Delete it - if it is irrelevant.<o:p></o:p></li><li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l1 level1 lfo1">
Act on it -- and delete if it at all possible. <o:p></o:p></li><li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l1 level1 lfo1">
File it -- for future reference, then delete the email. <o:p></o:p></li></ol>
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<p class="MsoNormal" style="margin-bottom:4.5pt"><b><span style="font-family:"Arial",sans-serif;color:black">Where To Put The Email Note</span></b><span style="font-family:"Arial",sans-serif;color:black"><o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-bottom:12.0pt"><span style="color:black">Depending on what Email platform you use, there are different ways to accomplish the act of saving an email as a document.<o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-bottom:4.5pt"><strong><span style="font-family:"Arial",sans-serif;color:black">Desktop Outlook </span></strong><span style="font-family:"Arial",sans-serif;color:black"><o:p></o:p></span></p>
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<ul type="disc">
<li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l2 level1 lfo2">
<em>Highlight</em> (select) the message you want to save while in the inbox <em><b>preview</b></em> window (don't open it). <br>
<o:p></o:p></li><li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l2 level1 lfo2">
Choose <em>File, Save As</em> (or press the F12 button on your keyboard). <br>
<o:p></o:p></li><li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l2 level1 lfo2">
Browse to find the location or folder in which you want to save the email note.<br>
<o:p></o:p></li><li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l2 level1 lfo2">
Choose the <em>"Save As Type"</em> (<em>Outlook Template</em> will keep it's original look;<span style="color:#E6092E"> other types you may have an
<em>HTML</em> choice.)</span> <strong>NOTE</strong>: Text Only choice will save your message as a plain text document without any graphics.<o:p></o:p></li></ul>
<p class="MsoNormal" align="center" style="text-align:center"><span style="color:black"><img border="0" width="570" height="346" id="_x0000_i1028" src="http://www.tech-talk.com/wp-content/uploads/2017/07/TT795SaveEmailasFile2.png" hspace="5" vspace="5" alt="save as document"><o:p></o:p></span></p>
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<li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l6 level1 lfo3">
When you want to view the email again, double-click the file to open it and <strong>
it will open in Outlook</strong> and look like the original message. You can view, reply and forward just as any normal email in your Inbox.
<span style="font-family:"Arial",sans-serif"><o:p></o:p></span></li></ul>
<p style="margin:0in;margin-bottom:.0001pt"><strong><span style="color:black">CAUTION:</span></strong><span style="color:black"> Don't forget to save any attachments you want in a separate action. They will not be attached to your saved messages.
</span><span style="font-family:"Arial",sans-serif;color:black"><o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-bottom:4.5pt"><b><span style="font-family:"Arial",sans-serif;color:black">Gmail</span></b><span style="font-family:"Arial",sans-serif;color:black"><o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-bottom:4.5pt"><span style="color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="margin-bottom:4.5pt"><strong><span style="color:black">If you use Gmail</span></strong><span style="color:black"> and want to save an email out of your Inbox and to your files, you won't see a "Save" button. Instead,
<strong>you're going to use the </strong><em><b>Print</b></em><strong> option</strong> to
<em>Save the email as a PDF</em> in your hard drive. <o:p></o:p></span></p>
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<ul type="disc">
<li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l5 level1 lfo4">
Open an email message. In the upper right corner click the tiny <em>print</em> icon button. <o:p></o:p></li></ul>
<ul type="disc">
<li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l7 level1 lfo5">
<!--[if gte vml 1]><v:shape id="_x0000_s1027" type="#_x0000_t75" alt="Print to PDF" style='position:absolute;left:0;text-align:left;margin-left:149.8pt;margin-top:0;width:201pt;height:232.5pt;z-index:251659264;mso-wrap-distance-left:3.75pt;mso-wrap-distance-top:3.75pt;mso-wrap-distance-right:3.75pt;mso-wrap-distance-bottom:3.75pt;mso-position-horizontal:right;mso-position-horizontal-relative:text;mso-position-vertical-relative:line' o:allowoverlap="f">
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</v:shape><![endif]--><![if !vml]><img width="268" height="310" src="http://www.tech-talk.com/wp-content/uploads/2017/07/TT795SaveEmailasFile3.png" align="right" hspace="5" vspace="5" alt="Print to PDF" v:shapes="_x0000_s1027"><![endif]>Instead
of sending it to your regular printer, under <em>Destination</em>, click the <em>
Change</em> button and select <em>Save as PDF</em>. <o:p></o:p></li></ul>
<ul type="disc">
<li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l3 level1 lfo6">
Click the blue <em>Save</em> button. <o:p></o:p></li></ul>
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<li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l4 level1 lfo7">
You'll be promoted to select a <em>file location</em> in your hard drive to save the file. <o:p></o:p></li></ul>
<ul type="disc">
<li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo8">
It will be saved as a PDF for reference later (unlike in Outlook where when you click on the saved file, it opens as an email).
<o:p></o:p></li></ul>
<p style="margin:0in;margin-bottom:.0001pt"><strong><span style="color:black">If you use Google Drive</span></strong><span style="color:black">, there's an option to
<em>Save to Google Drive</em>. <br>
<br>
<strong>Other web-based email programs</strong> like Yahoo, Hotmail and Outlook.com have this
<em>Print to PDF</em> option also.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="display:none"><o:p> </o:p></span></p>
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<p class="MsoNormal"> <o:p></o:p></p>
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<p class="MsoNormal" style="margin-bottom:4.5pt"><!--[if gte vml 1]><v:shape id="_x0000_s1028" type="#_x0000_t75" alt="communication" style='position:absolute;margin-left:0;margin-top:0;width:157.5pt;height:107.25pt;z-index:251660288;mso-wrap-distance-left:3.75pt;mso-wrap-distance-top:3.75pt;mso-wrap-distance-right:3.75pt;mso-wrap-distance-bottom:3.75pt;mso-position-horizontal:left;mso-position-horizontal-relative:text;mso-position-vertical-relative:line' o:allowoverlap="f">
<v:imagedata src="http://www.tech-talk.com/wp-content/uploads/2016/04/comm-icon.png" />
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</v:shape><![endif]--><![if !vml]><img width="210" height="143" src="http://www.tech-talk.com/wp-content/uploads/2016/04/comm-icon.png" align="left" hspace="5" vspace="5" alt="communication" v:shapes="_x0000_s1028"><![endif]><b><span style="font-size:14.0pt;color:black">Communicating:
Talking </span></b><span style="color:black"> <o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-bottom:12.0pt"><em><span style="color:black">Resist the urge to just complain</span></em><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-bottom:4.5pt"><span style="color:black">Oh, it is so easy to point out things that are wrong. <strong>We have a keen eye for identifying situations we want to change. </strong><o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-bottom:4.5pt"><span style="color:black">That's not all bad. Value can come from what we
<em>do</em> with these observations. And the first step is to propose a solution. <strong>Instead of just talking about what is wrong, couple your communication with an idea for how to fix it. </strong><o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-bottom:4.5pt"><span style="color:black">Here's a phrase that was heard on a TV show recently. It is <em>Blue Bloods</em> with Tom Selleck. He recalled a noteworthy police commissioner who was famous this communication ... <o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-bottom:4.5pt"><span style="color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal" align="center" style="margin-bottom:4.5pt;text-align:center">
<strong><span style="color:black"> "Don't bitch about a problem without pitching a solution." </span></strong><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal" align="center" style="margin-bottom:4.5pt;text-align:center">
<span style="color:black"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-bottom:4.5pt"><span style="color:black">While the language isn't the most eloquent, the play on words helps to drive the point home and make it last in your memory. That's what we want, isn't it? Communicating complaints
with a suggested answer is a handy habit to develop.<o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Cheers!<o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-bottom:3.0pt"><b><span style="font-size:10.0pt;font-family:"Century Gothic",sans-serif;color:black">Darci Hanning, MLIS<o:p></o:p></span></b></p>
<p class="MsoNormal" style="margin-bottom:3.0pt;line-height:115%"><span style="font-size:9.0pt;line-height:115%;font-family:"Calibri",sans-serif">Technology Development Consultant<o:p></o:p></span></p>
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