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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F4E79">Greetings!<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:#1F497D">The Tech-Talk e-newsletter for Oregon library staff is distributed weekly via the Libs-OR and TechTalk mailing lists.
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<p class="MsoNormal" align="center" style="text-align:center"><b><span style="font-family:"Calibri",sans-serif;color:#1F497D">This paid subscription service is supported in whole by the Institute of Museum and Library Services (IMLS) through the Library Services
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<p class="MsoNormal" align="center" style="text-align:center"><span style="color:#333333"> </span><b><span style="font-size:8.5pt;font-family:"Arial",sans-serif;color:white">Want to share Tech-Talk? Ask first. Contact
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</span><b><span style="font-size:8.5pt;font-family:"Arial",sans-serif;color:white">© 2018 Shared Results International</span></b><span style="color:#333333"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:#333333">The State Library is pleased to provide you with Tech-Talk.com. We encourage you to make the most of this skill-building membership site at <a href="http://r20.rs6.net/tn.jsp?f=001ugVOt5-wRC39qhXcQ8_eCqU3pAkAsVkrH3-k7A-AIbcFvJUjIyi_HyI3zTs4XboMhH11T2EqsOISnjjFimk5h43NkC4zA8tp6tZhxV7gSAfR9N4jCYFiB68J1cARXwYKGbPVPpMJNm_YV_n5YMhZXQ==&c=oiJJk0Wb17dRiyeL4Td252Og-OaeBaQQcLCsfglNOt9FKCLoFRoP0w==&ch=szEirX6c2eUtuiN73m0rwhitOyvXyrCKgqnBMiQLlnVdOE08oht7DA==" target="_blank"><span style="color:#3661BD">www.Tech-Talk.com</span></a>.
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<p class="MsoNormal"><b><span style="color:black">Password</span></b><span style="color:black">: ORLIBTECH (case sensitive) </span><span style="color:#333333"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:black">Contact Darci Hanning at </span><span style="color:#333333"><a href="mailto:darci.hanning@state.or.us" target="_blank"><span style="color:#3300FF">darci.hanning@state.or.us</span></a></span><span style="color:black"> if
you have questions. </span><span style="color:#333333"><o:p></o:p></span></p>
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<p class="MsoNormal" align="center" style="text-align:center"><a href="http://r20.rs6.net/tn.jsp?f=001ugVOt5-wRC39qhXcQ8_eCqU3pAkAsVkrH3-k7A-AIbcFvJUjIyi_H9stRptABivsJ-i6F7WJbgA5hqLH-HCBUV_aGCpR5rBs7cDZbcxhPVE2zb4AqBcdcOgmOVAhZ8Dikr6zOwFRYWsz_d3pL6GDLup0_CTibOqFj1kYiyf4ebxAmF_pMnZ0613XfqmUVtzH0GXlTCBUU5uXZ9VXqJZnVF0j97u3EO7r&c=oiJJk0Wb17dRiyeL4Td252Og-OaeBaQQcLCsfglNOt9FKCLoFRoP0w==&ch=szEirX6c2eUtuiN73m0rwhitOyvXyrCKgqnBMiQLlnVdOE08oht7DA=="><span style="text-decoration:none"><img border="0" width="485" id="_x0000_i1031" src="http://files.constantcontact.com/ee1208b4001/f168057f-5fe9-4bf0-9dce-b9e204533b20.jpg" alt="Video"></span></a><o:p></o:p></p>
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<p class="MsoNormal" align="center" style="text-align:center"><span style="font-size:10.5pt;color:#111111;background:white">Photo by </span><span style="color:#333333"><a href="http://r20.rs6.net/tn.jsp?f=001ugVOt5-wRC39qhXcQ8_eCqU3pAkAsVkrH3-k7A-AIbcFvJUjIyi_H9stRptABivsaOr0jtN9qbqENWuuhUa2nk1HtwzIVTYzsTKXJh9fbCuktn-rXcAGYLR-o5M1C4sBk8wMcfL6i-9KVvUBWKo7oBT47nyKsUiAFsKXj1zAV1V_Zrj8csLLmEBmi6oFa7vP06MtAz1hrvzlkJLJYhuAbyUrf8EKVTjH1DZ08ak0grCapZC3etvLVqmeWz6-MPW3xHGCZp0MTa7CSg2s8YjwLA==&c=oiJJk0Wb17dRiyeL4Td252Og-OaeBaQQcLCsfglNOt9FKCLoFRoP0w==&ch=szEirX6c2eUtuiN73m0rwhitOyvXyrCKgqnBMiQLlnVdOE08oht7DA==" target="_blank"><span style="font-size:10.5pt;color:#999999;background:white">mauro
mora</span></a></span><span style="font-size:10.5pt;color:#111111;background:white"> on </span><span style="color:#333333"><a href="http://r20.rs6.net/tn.jsp?f=001ugVOt5-wRC39qhXcQ8_eCqU3pAkAsVkrH3-k7A-AIbcFvJUjIyi_H9stRptABivs3Mp_n7A72tmZQiFdn-rioj-eEJ6qkBRV3tUG2HwgOfBhVZo69iBCjVIptiecT-vOPfOfUeLxv4wRZQyhCX4vp1iiLUYokO0drq6jkGtjyUYrwoDzt9w1hq_osqY3wpyv84_VjD7QPPx0GdhZ7WBaxsDB6tJxNVT4PdJD1yWP1zokjr4ENI0Nr9qAx0g1lnxS7cV4XEP48-RArVrBE7g3GQ==&c=oiJJk0Wb17dRiyeL4Td252Og-OaeBaQQcLCsfglNOt9FKCLoFRoP0w==&ch=szEirX6c2eUtuiN73m0rwhitOyvXyrCKgqnBMiQLlnVdOE08oht7DA==" target="_blank"><span style="font-size:10.5pt;color:#999999;background:white">Unsplash</span></a><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:#333333"> </span><b><span style="font-size:13.5pt;font-family:"Arial",sans-serif;color:#333333">This Week's Tech-Talk: WINDOWS</span></b><span style="color:#333333"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:#333333"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="color:#3661BD">1. VIDEO ...</span></b><span style="color:#333333"> Can You Find a Document When You Need It?<o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="color:#3661BD">2. ARTICLE ...</span></b><b><span style="color:#333333"> </span></b><span style="color:#333333">Can You Find a Document When You Need It?<o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="color:#3661BD">3. COMMUNICATING </span></b><span style="color:#16274C">...
</span><span style="color:#333333">Always get an opening by offering an "Idea"<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:black"> </span><span style="color:#333333"><o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="color:#333333">NOTE: To view the VIDEO, </span>
</b><span style="color:#333333"><a href="http://r20.rs6.net/tn.jsp?f=001ugVOt5-wRC39qhXcQ8_eCqU3pAkAsVkrH3-k7A-AIbcFvJUjIyi_H9stRptABivsJ-i6F7WJbgA5hqLH-HCBUV_aGCpR5rBs7cDZbcxhPVE2zb4AqBcdcOgmOVAhZ8Dikr6zOwFRYWsz_d3pL6GDLup0_CTibOqFj1kYiyf4ebxAmF_pMnZ0613XfqmUVtzH0GXlTCBUU5uXZ9VXqJZnVF0j97u3EO7r&c=oiJJk0Wb17dRiyeL4Td252Og-OaeBaQQcLCsfglNOt9FKCLoFRoP0w==&ch=szEirX6c2eUtuiN73m0rwhitOyvXyrCKgqnBMiQLlnVdOE08oht7DA==" target="_blank"><b><span style="color:#3661BD">click
here</span></b></a><b>. Enter the Username and Password!</b><o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:13.5pt;font-family:"Arial",sans-serif;color:#3661BD">Tech-Talk: WINDOWS - Can You Find a Document When You Need It?</span></b><span style="color:#333333"><o:p></o:p></span></p>
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<p class="MsoNormal"><i><span style="color:#333333">Intermediate</span></i><span style="color:#333333"><o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="color:#333333">Picture this</span></b><span style="color:#333333">: You're doing a screen-share with a colleague and find yourself saying ...<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:#333333"><o:p> </o:p></span></p>
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<p class="MsoNormal"><i><span style="color:#222222">"Let me show you the survey we created. It's here on my computer ...</span></i><span style="color:#222222"> [a minute later]…
<i>"Why don't I get back to you on that. I need to find it."</i> </span><span style="color:#333333"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:#333333"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="color:#222222">How frustrating! I bet you had hoped to find that file quickly!
</span><span style="color:#333333"><o:p></o:p></span></p>
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<p class="MsoNormal" align="center" style="text-align:center"><img border="0" width="243" id="_x0000_i1034" src="http://files.constantcontact.com/ee1208b4001/86f30dfd-6ba5-4b2a-8359-5f084f8a882d.png" alt="find a document"><o:p></o:p></p>
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<p class="MsoNormal"><span style="color:#222222">Every once in a while we need to spend a bit of time organizing our file folder structure, especially if:</span><span style="color:#333333"><o:p></o:p></span></p>
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<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol;color:#222222"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:#222222">File icons are scattered all over.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:30.0pt;text-indent:-12.0pt;mso-list:l0 level1 lfo1">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol;color:#222222"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:#222222">Everything is tossed into
<i>one folder</i>.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:30.0pt;text-indent:-12.0pt;mso-list:l0 level1 lfo1">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol;color:#222222"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:#222222">You have to use "Search" to find files.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:30.0pt;text-indent:-12.0pt;mso-list:l0 level1 lfo1">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol;color:#222222"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:#222222">The file you're looking for could be in one of many different folders.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:#222222">If your files are a mess and you have trouble finding the documents that you need quickly -- we'll show you some basic concepts that can simplify your digital filing system.
</span><span style="color:#333333"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:#333333"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="color:#222222">What if you already have a great system that works for you? Read on as you may discover some golden nuggets to make it even better!</span><span style="color:#333333"><o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-family:"Arial",sans-serif;color:#3661BD">Create the Perfect Digital File Structure for You</span></b><span style="color:#333333"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:#222222">Now, it's important to recognize that
<b>there is no one "perfect" way to set up your file hierarchy</b>. Each person has their favorite way of how things should be organized.
</span><span style="color:#333333"><o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="color:#222222">For example</span></b><span style="color:#222222">, think about your personal files. You undoubtedly have many types of insurance that you pay in your life. You could create one main folder for "Insurance"
and have sub-folders for medical, dental, homeowners, auto, etc… </span><span style="color:#333333"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:#333333"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="color:#222222">Or your main folder could be "Medical" and all sub-folders (including medical and dental insurance) folders are in that one. Then you'd have an "Automobile" file, with vehicle insurance inside.</span><span style="color:#333333"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:#222222">So even though it's a personal preference, the general concepts below will help you to create a digital system.
<b>We're using our business structure as an example.</b> In this case, <i>Shared Results International
</i>is the company; <i>Tech-Talk</i> is a product.</span><span style="color:#333333"><o:p></o:p></span></p>
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<p class="MsoNormal" align="center" style="text-align:center"><o:p> </o:p></p>
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<p class="MsoNormal"><b><span style="font-size:13.5pt;font-family:"Arial",sans-serif;color:#3661BD">1. The Big Picture</span></b><span style="color:#333333"><o:p></o:p></span></p>
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<p class="MsoNormal" align="center" style="text-align:center"><o:p> </o:p></p>
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<p class="MsoNormal" align="center" style="text-align:center"><img border="0" width="180" id="_x0000_i1039" src="http://files.constantcontact.com/ee1208b4001/43423b1a-30b1-4dbc-820b-3be1b6303255.jpg"><o:p></o:p></p>
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<td width="15" valign="top" style="width:11.25pt;padding:0in 0in 0in 0in;height:.75pt">
<p class="MsoNormal" align="center" style="text-align:center;mso-line-height-alt:.75pt">
<img border="0" width="15" height="1" id="_x0000_i1040" src="https://imgssl.constantcontact.com/letters/images/sys/S.gif"><o:p></o:p></p>
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<p class="MsoNormal" align="center" style="text-align:center;mso-line-height-alt:.75pt">
<img border="0" width="1" height="5" id="_x0000_i1041" src="https://imgssl.constantcontact.com/letters/images/sys/S.gif"><o:p></o:p></p>
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<td width="15" valign="top" style="width:3.75pt;padding:0in 0in 0in 0in;height:.75pt">
<p class="MsoNormal" align="center" style="text-align:center;mso-line-height-alt:.75pt">
<img border="0" width="5" height="1" id="_x0000_i1042" src="https://imgssl.constantcontact.com/letters/images/sys/S.gif"><o:p></o:p></p>
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<div>
<p class="MsoNormal"><span style="color:#333333">When you're planning your file organization you may wish to picture Russian stacking dolls, with one inside the other ... and
</span><b><span style="color:#222222">think in <i>Categories</i>. </span></b><span style="color:#222222">That's the secret!</span><span style="color:#333333"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:#222222"> </span><span style="color:#333333"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:#222222">Start with your highest-level folders. We have found that setting a foundation with the main functions of your organization works well.</span><span style="color:#333333"><o:p></o:p></span></p>
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<p class="MsoNormal" align="center" style="text-align:center"><o:p> </o:p></p>
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<table class="MsoNormalTable" border="0" cellspacing="0" cellpadding="0" align="right" style="border-collapse:collapse;margin-right:3.5pt">
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<td width="15" valign="top" style="width:11.25pt;padding:0in 0in 0in 0in;height:.75pt">
<p class="MsoNormal" align="center" style="text-align:center;mso-line-height-alt:.75pt">
<img border="0" width="15" height="1" id="_x0000_i1043" src="https://imgssl.constantcontact.com/letters/images/sys/S.gif"><o:p></o:p></p>
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<p class="MsoNormal" align="center" style="text-align:center"><img border="0" width="229" id="_x0000_i1044" src="http://files.constantcontact.com/ee1208b4001/ba62f3d0-0adc-497a-a549-d72c921060b5.png" alt="file folders"><o:p></o:p></p>
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<p class="MsoNormal" align="center" style="text-align:center;mso-line-height-alt:.75pt">
<img border="0" width="5" height="1" id="_x0000_i1045" src="https://imgssl.constantcontact.com/letters/images/sys/S.gif"><o:p></o:p></p>
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<p class="MsoNormal" align="center" style="text-align:center;mso-line-height-alt:.75pt">
<img border="0" width="1" height="5" id="_x0000_i1046" src="https://imgssl.constantcontact.com/letters/images/sys/S.gif"><o:p></o:p></p>
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<div>
<p class="MsoNormal"><span style="color:#222222">So we start with a company folder name, followed by the main functions of a business:
<i>Asset Management, Bookkeeping, Graphics</i>, and so on.</span><span style="color:#333333"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:#333333"><o:p> </o:p></span></p>
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<div>
<p class="MsoNormal"><b><span style="color:#222222">TIP</span></b><span style="color:#222222">: Aim for no more than
<b>17 folders</b>. Why 17? It's the number of folders you can see in File Explorer without scrolling down. This simple item will save you a lot of time because you're retrieving documents all day long.</span><span style="color:#333333"><o:p></o:p></span></p>
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<p class="MsoNormal" align="center" style="text-align:center"><o:p> </o:p></p>
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<table class="MsoNormalTable" border="0" cellspacing="0" cellpadding="0" width="100%" style="width:100.0%;border-collapse:collapse;min-width: 100%;cursor:default">
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<table class="MsoNormalTable" border="0" cellspacing="0" cellpadding="0" width="93%" style="width:93.0%;border-collapse:collapse;min-width: 93%">
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<p class="MsoNormal" align="center" style="text-align:center;mso-line-height-alt:.75pt">
<img border="0" width="5" height="1" id="_x0000_i1047" src="https://imgssl.constantcontact.com/letters/images/1101116784221/S.gif"><o:p></o:p></p>
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<p class="MsoNormal" align="center" style="text-align:center"><o:p> </o:p></p>
<div align="center">
<table class="MsoNormalTable" border="0" cellspacing="0" cellpadding="0" width="100%" style="width:100.0%;border-collapse:collapse;min-width: 100%">
<tbody>
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<td width="100%" valign="top" style="width:100.0%;padding:0in 0in 0in 0in;word-wrap: break-word">
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<p class="MsoNormal"><b><span style="font-size:13.5pt;font-family:"Arial",sans-serif;color:#3661BD">2. Sub-Folders</span></b><span style="color:#333333"><o:p></o:p></span></p>
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<p class="MsoNormal" align="center" style="text-align:center"><o:p> </o:p></p>
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<tbody>
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<td width="100%" valign="top" style="width:100.0%;padding:0in 0in 0in 0in;word-wrap: break-word">
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<tbody>
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<p class="MsoNormal" align="center" style="text-align:center"><img border="0" width="202" id="_x0000_i1048" src="http://files.constantcontact.com/ee1208b4001/012dbb4c-6b5b-40cc-9cec-b83b8b482c7e.png" alt="sub-folders"><o:p></o:p></p>
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<td width="15" valign="top" style="width:11.25pt;padding:0in 0in 0in 0in;height:.75pt">
<p class="MsoNormal" align="center" style="text-align:center;mso-line-height-alt:.75pt">
<img border="0" width="15" height="1" id="_x0000_i1049" src="https://imgssl.constantcontact.com/letters/images/sys/S.gif"><o:p></o:p></p>
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<td valign="top" style="padding:0in 0in 0in 0in;height:.75pt">
<p class="MsoNormal" align="center" style="text-align:center;mso-line-height-alt:.75pt">
<img border="0" width="1" height="5" id="_x0000_i1050" src="https://imgssl.constantcontact.com/letters/images/sys/S.gif"><o:p></o:p></p>
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<td width="15" valign="top" style="width:3.75pt;padding:0in 0in 0in 0in;height:.75pt">
<p class="MsoNormal" align="center" style="text-align:center;mso-line-height-alt:.75pt">
<img border="0" width="5" height="1" id="_x0000_i1051" src="https://imgssl.constantcontact.com/letters/images/sys/S.gif"><o:p></o:p></p>
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<div>
<p class="MsoNormal"><span style="color:#222222">Once you have your list of main categories, it's time to think about your hierarchy ... your groupings or sub-folders.
<b>These "stack" inside each other so you can drill down. </b></span><span style="color:#333333"><o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="color:#333333"><o:p> </o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="color:#222222">For instance, in our hierarchy, under the main folder of
<i>Products</i>, we have four sub-folders: A<i>ssessments, Facilitation, Tech-Talk LMS</i> and
<i>Tech-Talk Weekly</i>. </span><span style="color:#333333"><o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="color:#333333"><o:p> </o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="color:#222222">This structure makes it crystal clear where files should be saved for each type of product.</span><span style="color:#333333"><o:p></o:p></span></p>
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<p class="MsoNormal" align="center" style="text-align:center"><o:p> </o:p></p>
<div align="center">
<table class="MsoNormalTable" border="0" cellspacing="0" cellpadding="0" width="100%" style="width:100.0%;border-collapse:collapse;min-width: 100%">
<tbody>
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<td width="100%" valign="top" style="width:100.0%;padding:0in 0in 0in 0in;word-wrap: break-word">
<div>
<table class="MsoNormalTable" border="0" cellspacing="0" cellpadding="0" width="100%" style="width:100.0%;border-collapse:collapse;word-wrap: break-word">
<tbody>
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<td valign="top" style="padding:7.5pt 15.0pt 7.5pt 15.0pt">
<table class="MsoNormalTable" border="0" cellspacing="0" cellpadding="0" align="right" style="border-collapse:collapse;margin-right:3.5pt">
<tbody>
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<td width="15" valign="top" style="width:11.25pt;padding:0in 0in 0in 0in;height:.75pt">
<p class="MsoNormal" align="center" style="text-align:center;mso-line-height-alt:.75pt">
<img border="0" width="15" height="1" id="_x0000_i1052" src="https://imgssl.constantcontact.com/letters/images/sys/S.gif"><o:p></o:p></p>
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<td valign="top" style="padding:0in 0in 0in 0in;height:.75pt">
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<p class="MsoNormal" align="center" style="text-align:center"><img border="0" width="181" id="_x0000_i1053" src="http://files.constantcontact.com/ee1208b4001/4511001f-a608-4476-955e-9127a05fe5cc.png" alt="sub-folder"><o:p></o:p></p>
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</td>
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<td width="15" valign="top" style="width:3.75pt;padding:0in 0in 0in 0in;height:3.75pt">
<p class="MsoNormal" align="center" style="text-align:center;mso-line-height-alt:.75pt">
<img border="0" width="5" height="1" id="_x0000_i1054" src="https://imgssl.constantcontact.com/letters/images/sys/S.gif"><o:p></o:p></p>
</td>
<td valign="top" style="padding:0in 0in 0in 0in;height:3.75pt">
<p class="MsoNormal" align="center" style="text-align:center;mso-line-height-alt:.75pt">
<img border="0" width="1" height="5" id="_x0000_i1055" src="https://imgssl.constantcontact.com/letters/images/sys/S.gif"><o:p></o:p></p>
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<div>
<div>
<p class="MsoNormal"><span style="color:#222222">Taking it another step, inside the
<i>Products </i>sub-folder, <i>Tech-Talk Weekly</i>, we have sub-folders for each category or article…<i> Internet, Mobile, MS Office</i>, etc…</span><span style="color:#333333"><o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="color:#333333"><o:p> </o:p></span></p>
</div>
<div>
<p class="MsoNormal"><b><span style="color:#222222">TIP:</span></b><span style="color:#222222"> Again, inside
<b>each file folder there are roughly 17 or fewer </b>files/documents so that you can see them all without scrolling. If there are more, divide that overflowing folder into sub-folders.</span><span style="color:#333333"><o:p></o:p></span></p>
</div>
</div>
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</td>
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</tbody>
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<p class="MsoNormal" align="center" style="text-align:center"><o:p> </o:p></p>
<div align="center">
<table class="MsoNormalTable" border="0" cellspacing="0" cellpadding="0" width="100%" style="width:100.0%;border-collapse:collapse;min-width: 100%">
<tbody>
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<td width="100%" valign="top" style="width:100.0%;padding:0in 0in 0in 0in;word-wrap: break-word">
<div>
<table class="MsoNormalTable" border="0" cellspacing="0" cellpadding="0" width="100%" style="width:100.0%;border-collapse:collapse;word-wrap: break-word">
<tbody>
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<td valign="top" style="padding:7.5pt 15.0pt 7.5pt 15.0pt">
<table class="MsoNormalTable" border="0" cellspacing="0" cellpadding="0" align="left" style="border-collapse:collapse;margin-right:3.5pt">
<tbody>
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<td valign="top" style="padding:0in 0in 0in 0in;height:.75pt">
<div>
<p class="MsoNormal" align="center" style="text-align:center"><img border="0" width="188" id="_x0000_i1056" src="http://files.constantcontact.com/ee1208b4001/0f014bb1-4fce-412f-982a-5edb5d0faf0a.png" alt="example"><o:p></o:p></p>
</div>
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<td width="15" valign="top" style="width:11.25pt;padding:0in 0in 0in 0in;height:.75pt">
<p class="MsoNormal" align="center" style="text-align:center;mso-line-height-alt:.75pt">
<img border="0" width="15" height="1" id="_x0000_i1057" src="https://imgssl.constantcontact.com/letters/images/sys/S.gif"><o:p></o:p></p>
</td>
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<tr style="height:.75pt">
<td valign="top" style="padding:0in 0in 0in 0in;height:.75pt">
<p class="MsoNormal" align="center" style="text-align:center;mso-line-height-alt:.75pt">
<img border="0" width="1" height="5" id="_x0000_i1058" src="https://imgssl.constantcontact.com/letters/images/sys/S.gif"><o:p></o:p></p>
</td>
<td width="15" valign="top" style="width:3.75pt;padding:0in 0in 0in 0in;height:.75pt">
<p class="MsoNormal" align="center" style="text-align:center;mso-line-height-alt:.75pt">
<img border="0" width="5" height="1" id="_x0000_i1059" src="https://imgssl.constantcontact.com/letters/images/sys/S.gif"><o:p></o:p></p>
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<div>
<div>
<p class="MsoNormal"><span style="color:#222222">Now, to find a survey document for Florida, I can drill down a few folder levels to find what I need, instantly.</span><span style="color:#333333"><o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="color:#222222"> </span><span style="color:#333333"><o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="color:#222222"> Shared Results International ... </span><span style="color:#333333"><o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="color:#222222"> ... Tech-Talk </span><span style="color:#333333"><o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="color:#222222"> ... Operations</span><span style="color:#333333"><o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="color:#222222"> ... Surveys</span><span style="color:#333333"><o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="color:#222222"> ... Florida</span><span style="color:#333333"><o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="color:#222222"> ... 2017</span><span style="color:#333333"><o:p></o:p></span></p>
</div>
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</td>
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<p class="MsoNormal" align="center" style="text-align:center"><o:p> </o:p></p>
<div align="center">
<table class="MsoNormalTable" border="0" cellspacing="0" cellpadding="0" width="100%" style="width:100.0%;border-collapse:collapse;min-width: 100%">
<tbody>
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<td width="100%" valign="top" style="width:100.0%;padding:0in 0in 0in 0in">
<div>
<table class="MsoNormalTable" border="0" cellspacing="0" cellpadding="0" width="100%" style="width:100.0%;border-collapse:collapse;min-width: 100%">
<tbody>
<tr>
<td valign="top" style="padding:0in 0in 0in 0in">
<div align="center">
<table class="MsoNormalTable" border="0" cellspacing="0" cellpadding="0" width="100%" style="width:100.0%;border-collapse:collapse;min-width: 100%;cursor:default">
<tbody>
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<td width="100%" valign="top" style="width:100.0%;padding:6.75pt 0in 6.75pt 0in">
<div align="center">
<table class="MsoNormalTable" border="0" cellspacing="0" cellpadding="0" width="93%" style="width:93.0%;border-collapse:collapse;min-width: 93%">
<tbody>
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<td style="background:#478CCB;padding:0in 0in 0in 0in;height:.75pt">
<div>
<p class="MsoNormal" align="center" style="text-align:center;mso-line-height-alt:.75pt">
<img border="0" width="5" height="1" id="_x0000_i1060" src="https://imgssl.constantcontact.com/letters/images/1101116784221/S.gif"><o:p></o:p></p>
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<p class="MsoNormal" align="center" style="text-align:center"><o:p> </o:p></p>
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<p class="MsoNormal"><b><span style="font-size:13.5pt;font-family:"Arial",sans-serif;color:#3661BD">More Ideas For You</span></b><span style="color:#333333"><o:p></o:p></span></p>
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<p class="MsoNormal" align="center" style="text-align:center"><o:p> </o:p></p>
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<p class="MsoNormal"><b><span style="font-size:13.5pt;color:#333333">DO:</span></b><span style="color:#333333"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:#333333"><o:p> </o:p></span></p>
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<div>
<p class="MsoNormal"><b><span style="color:#333333">Do create your highest level (top category) under "Documents"</span></b><span style="color:#333333"> or "My Documents" in your computer's file structure.<o:p></o:p></span></p>
</div>
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<p class="MsoNormal"><span style="color:#333333"><o:p> </o:p></span></p>
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<div>
<p class="MsoNormal"><b><span style="color:#222222">Do move priority folders to the top of the list.</span></b><span style="color:#222222"> The File Explorer automatically lists your folders (and files) alphabetically. A trick we use frequently when we want
a particular folder to appear at the top of the list is to name it starting with an underscore (_) ... putting it before the first letter. This pops it to the top of the list.</span><span style="color:#333333"><o:p></o:p></span></p>
</div>
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<p class="MsoNormal"><span style="color:#333333"><o:p> </o:p></span></p>
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<div>
<p class="MsoNormal"><b><span style="color:#222222">Do create depth in your sub-folders.</span></b><span style="color:#222222"> You could have levels 5, 6 or even 7 folders deep. When there are too many documents in one folder, create another grouping so that
you can zero in on the file you need to open in a few clicks.</span><span style="color:#333333"><o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="color:#333333"><o:p> </o:p></span></p>
</div>
<div>
<p class="MsoNormal"><b><span style="color:#222222">Do save all documents in a Category folder or sub-folder</span></b><span style="color:#222222"> -- not in the generic main "Documents" folder.
</span><span style="color:#333333"><o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:13.5pt;color:#333333">DON'T:</span></b><span style="color:#333333"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:#333333"><o:p> </o:p></span></p>
</div>
<div>
<p class="MsoNormal"><b><span style="color:#222222">Don't organize by file <i>type</i>, but by
<i>category</i>.</span></b><span style="color:#333333"> You may be tempted to put all of your PowerPoint files in one folder because they are "alike." But a presentation that you created for an event belongs in that named event folder with other documents you
created for it -- such as handouts or flyers.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:#333333"><o:p> </o:p></span></p>
</div>
<div>
<p class="MsoNormal"><b><span style="color:#222222">Don't save files on your desktop just because you need them all of the time.
</span></b><span style="color:#222222">Many back-up platforms like Carbonite or Mozy will create copies of the files in "My Documents" -- but not capture what's saved on your desktop. Instead, create shortcuts to these files by using the Jumplist for Word,
Excel, PowerPoint, etc... to </span><span style="color:#333333"><a href="http://r20.rs6.net/tn.jsp?f=001ugVOt5-wRC39qhXcQ8_eCqU3pAkAsVkrH3-k7A-AIbcFvJUjIyi_H9stRptABivsQr60ntfyUkTi1nNVm7DwsjmTmFRGNEAbJEcWiG9EGdpqLF7MXEqe22cO4XoZIATqpYqjgy2WKGKcjG9BWnnEAFlAn1X93Y5c_Yi_mqnl6mlBkRcNVHn_tbO89hpdn6dXt3P7GRyUDHY=&c=oiJJk0Wb17dRiyeL4Td252Og-OaeBaQQcLCsfglNOt9FKCLoFRoP0w==&ch=szEirX6c2eUtuiN73m0rwhitOyvXyrCKgqnBMiQLlnVdOE08oht7DA==" target="_blank"><span style="color:#3661BD">"Pin"
recently used files and folders</span></a>.<o:p></o:p></span></p>
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<p class="MsoNormal" align="center" style="text-align:center"><o:p> </o:p></p>
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<p class="MsoNormal" align="center" style="text-align:center;mso-line-height-alt:.75pt">
<img border="0" width="5" height="1" id="_x0000_i1061" src="https://imgssl.constantcontact.com/letters/images/1101116784221/S.gif"><o:p></o:p></p>
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<p class="MsoNormal" align="center" style="text-align:center"><o:p> </o:p></p>
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<p class="MsoNormal"><b><span style="font-size:13.5pt;font-family:"Arial",sans-serif;color:#3661BD">Use This Approach With Other Filing Systems</span></b><span style="color:#333333"><o:p></o:p></span></p>
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<p class="MsoNormal" align="center" style="text-align:center"><o:p> </o:p></p>
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<div>
<p class="MsoNormal"><b><span style="color:#333333">File Drawers.</span></b><span style="color:#333333"> Now that you have your digital file hierarchy established, you can
<b>apply this method to your physical file folders.</b> If your digital and physical file structures match, you'll know where to find items you need in both places.<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="color:#333333"><o:p> </o:p></span></p>
</div>
<div>
<p class="MsoNormal"><b><span style="color:#333333">Online Storage</span></b><span style="color:#333333">. And most likely you have digital files saved in multiple locations online -- such as Microsoft Exchange, Google Drive or Dropbox. To be consistent, you
could create the same type of file structure so that at least the main level folders match.<o:p></o:p></span></p>
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<p class="MsoNormal" align="center" style="text-align:center"><o:p> </o:p></p>
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<img border="0" width="5" height="1" id="_x0000_i1062" src="https://imgssl.constantcontact.com/letters/images/sys/S.gif"><o:p></o:p></p>
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<p class="MsoNormal" align="center" style="text-align:center"><o:p> </o:p></p>
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<p class="MsoNormal" align="center" style="text-align:center"><img border="0" width="200" id="_x0000_i1063" src="http://files.constantcontact.com/ee1208b4001/f8f1ecc8-4884-4c21-8ed0-cf647e6db944.png"><o:p></o:p></p>
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<td width="15" valign="top" style="width:11.25pt;padding:0in 0in 0in 0in;height:.75pt">
<p class="MsoNormal" align="center" style="text-align:center;mso-line-height-alt:.75pt">
<img border="0" width="15" height="1" id="_x0000_i1064" src="https://imgssl.constantcontact.com/letters/images/sys/S.gif"><o:p></o:p></p>
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<img border="0" width="1" height="5" id="_x0000_i1065" src="https://imgssl.constantcontact.com/letters/images/sys/S.gif"><o:p></o:p></p>
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<p class="MsoNormal" align="center" style="text-align:center;mso-line-height-alt:.75pt">
<img border="0" width="5" height="1" id="_x0000_i1066" src="https://imgssl.constantcontact.com/letters/images/sys/S.gif"><o:p></o:p></p>
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<div>
<p class="MsoNormal"><b><span style="font-size:13.5pt;font-family:"Arial",sans-serif;color:#333333">Communications: Email / Voicemail</span></b><span style="color:#333333"><o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><i><span style="color:#333333">Always get an opening by offering an "Idea"</span></i><span style="color:#333333"><o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="color:#333333"><o:p> </o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="color:#333333">There's a secret word that works (most) every time if you want to get someone to pay attention to what you have to say.<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="color:#333333"><o:p> </o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="color:#333333">It works especially well with email or voicemail when you need to talk with someone and you're asking for time with them.<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="color:#333333"><o:p> </o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="color:#333333">That word is <i>idea</i>. Everyone likes getting ideas. They don't want to pass them up. They are not threatening. They do arouse curiosity.<o:p></o:p></span></p>
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<div>
<p class="MsoNormal"><span style="color:#333333"><o:p> </o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="color:#333333">So if you have a situation where you need a meeting or a call, rather than explaining what you want, tell them you have an idea for them.<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="color:#333333"><o:p> </o:p></span></p>
</div>
<div>
<p class="MsoNormal"><b><span style="color:#333333">True Story Example</span></b><span style="color:#333333"><o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="color:#333333"><o:p> </o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="color:#333333">We offer to create a survey for Tech-Talk subscribers each year so that we know what software versions to write to ... and our clients can find out how their readers feel about the subscription.<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="color:#333333"><o:p> </o:p></span></p>
</div>
<div>
<p class="MsoNormal"><b><span style="color:#333333">Email Subject:</span></b><i><span style="color:#333333"> An idea for you</span></i><span style="color:#333333"><o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="color:#333333"><o:p> </o:p></span></p>
</div>
<div>
<p class="MsoNormal"><b><span style="color:#333333">Email Body</span></b><i><span style="color:#333333">:
</span></i><span style="color:#333333">[Keep it short. Resist the urge to explain.]<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="color:#333333"><o:p> </o:p></span></p>
</div>
<p class="MsoNormal" align="center" style="text-align:center"><i><span style="color:#333333">I'd like to run an idea by you, when can we talk?
</span></i><span style="color:#333333"><o:p></o:p></span></p>
<p class="MsoNormal" align="center" style="text-align:center"><span style="color:#333333"><o:p> </o:p></span></p>
<p class="MsoNormal" align="center" style="text-align:center"><i><span style="color:#333333">I have an idea for you about Tech-Talk. Are you available tomorrow sometime?</span></i><span style="color:#333333"><o:p></o:p></span></p>
<div>
<p class="MsoNormal"><span style="color:#333333"><o:p> </o:p></span></p>
</div>
<div>
<p class="MsoNormal"><b><span style="color:#333333">TIP: </span></b><span style="color:#333333">This is also a great way to get face to face when you have an
<b>unpleasant message</b> you need to convey, as well as a <b>request</b>, you want someone to support. <o:p></o:p></span></p>
</div>
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<p class="MsoNormal" align="center" style="text-align:center"><o:p> </o:p></p>
<div align="center">
<table class="MsoNormalTable" border="0" cellspacing="0" cellpadding="0" width="100%" style="width:100.0%;border-collapse:collapse;min-width: 100%">
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<table class="MsoNormalTable" border="0" cellspacing="0" cellpadding="0" width="100%" style="width:100.0%;border-collapse:collapse">
<tbody>
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<td valign="top" style="padding:0in 0in 0in 0in">
<div align="center">
<table class="MsoNormalTable" border="0" cellspacing="0" cellpadding="0" width="100%" style="width:100.0%;border-collapse:collapse">
<tbody>
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<td width="100%" valign="top" style="width:100.0%;padding:0in 0in 8.25pt 0in;height:.75pt">
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<p class="MsoNormal" align="center" style="text-align:center;mso-line-height-alt:.75pt">
<img border="0" width="5" height="1" id="_x0000_i1067" src="https://imgssl.constantcontact.com/letters/images/1101116784221/S.gif"><o:p></o:p></p>
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<p class="MsoNormal" align="center" style="text-align:center"><o:p> </o:p></p>
<div align="center">
<table class="MsoNormalTable" border="0" cellspacing="0" cellpadding="0" width="100%" style="width:100.0%;border-collapse:collapse;min-width: 100%">
<tbody>
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<tbody>
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<table class="MsoNormalTable" border="0" cellspacing="0" cellpadding="0" width="100%" style="width:100.0%;border-collapse:collapse;min-width: 100%;cursor:default">
<tbody>
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<td width="100%" valign="top" style="width:100.0%;padding:3.75pt 0in 0in 0in">
<div align="center">
<table class="MsoNormalTable" border="0" cellspacing="0" cellpadding="0" width="100%" style="width:100.0%;border-collapse:collapse;min-width: 100%">
<tbody>
<tr style="height:.75pt">
<td style="background:#478CCB;padding:0in 0in 5.25pt 0in;height:.75pt">
<div>
<p class="MsoNormal" align="center" style="text-align:center;mso-line-height-alt:.75pt">
<img border="0" width="5" height="1" id="_x0000_i1068" src="https://imgssl.constantcontact.com/letters/images/sys/S.gif"><o:p></o:p></p>
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<p class="MsoNormal" align="center" style="text-align:center"><o:p> </o:p></p>
<div align="center">
<table class="MsoNormalTable" border="0" cellspacing="0" cellpadding="0" width="100%" style="width:100.0%;border-collapse:collapse;min-width: 100%">
<tbody>
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<p class="MsoNormal" style="margin-bottom:3.0pt"><b><span style="font-size:10.0pt;font-family:"Century Gothic",sans-serif;color:black">Darci Hanning, MLIS<o:p></o:p></span></b></p>
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