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<p class="MsoNormal" align="center" style="text-align:center"><b><span style="font-size:14.0pt;font-family:"Aptos Display",sans-serif">Welcome to the latest issue of Tech-Talk!</span></b><span style="font-size:14.0pt;font-family:"Aptos Display",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal" align="center" style="text-align:center"><b><span style="font-size:14.0pt;font-family:"Aptos Display",sans-serif"><br>
Reminder: </span></b><span style="font-size:14.0pt;font-family:"Aptos Display",sans-serif">When accessing resources at the
<u><a href="https://www.tech-talk.com/login/oregon">Tech-Talk website</a></u>,<br>
use ORLIBTECH for <b>both</b> the username and password when prompted.<o:p></o:p></span></p>
<p class="MsoNormal" align="center" style="text-align:center"><span style="font-size:14.0pt;font-family:"Aptos Display",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal" align="center" style="text-align:center"><span style="font-size:10.0pt;font-family:"Aptos Display",sans-serif">Tech-Talk is a paid subscription service for staff of Oregon libraries and is supported in whole by the Institute of Museum and
Library Services (IMLS) through the Library Services and Technology Act (LSTA), administered by the State Library of Oregon.</span><span style="font-family:"Aptos Display",sans-serif"><o:p></o:p></span></p>
<div id="preheader">
<p class="MsoNormal" style="mso-line-height-alt:.75pt"><span style="font-size:1.0pt">Create Folders that work for you<o:p></o:p></span></p>
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<div id="tracking-image">
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<p class="MsoNormal" align="center" style="text-align:center"><o:p> </o:p></p>
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<p align="center" style="text-align:center"><span style="font-family:"Times New Roman",serif;color:black">Photo by
<a href="https://opiayfbab.cc.rs6.net/tn.jsp?f=001rK9N-TyNci6Bt0c3njFBVB_P3Md_MhqPmYE1dOaZPc-PIp-iagdIMBRh_ctGdrlDZa3P6OoY2b1Xcnw_USDy14uYqOYB2VNdN6F41VbMWcLyJ5iwLCsIHcVKuiKX8crcJXhRwq9tPeskduom-nILulvXw2R2gYLFJj5-_8d5Pac7bC0FWEF-boyyPO0aAzMBzNsq3nmkKeyOdboOVTEjTnOX8yiUi6MnoAk09l5cktFpWM7LWi9PgTTU8K2wZOPNNjJz9p-_8I0=&c=2s7Ec4_4v92BbgkMCqmUb3KqYKlRakHkrp1IWqzaG9EnbtNUVnUJug==&ch=JocQaoY8IAqlPp_aW6AvFZjSgpmRLf769EKj4xCBMcOiZlY28lWgSg==" target="_blank">
<b><span style="color:#315FC3">Maciej Rusek</span></b></a> on <a href="https://opiayfbab.cc.rs6.net/tn.jsp?f=001rK9N-TyNci6Bt0c3njFBVB_P3Md_MhqPmYE1dOaZPc-PIp-iagdIMBRh_ctGdrlDcgQ407sfs0pL_xXafIJfNTtrMJBj0EXiRkexHpxiZJUSZHp3ODDGlHXEYiPZA6QpQi_jsOg_3ScjMv3Uam1zHsfGkj1LBzaLt_TmM0ezRqEr4Z4zqkI0PUoFecv-ZGEsnPMw32TJsMJqNZoYgjnwatOrLgRiRE8Zejfl0LkBc6Srk0Sv8MWx_3qCwl54Bch2BHOx1rLe_4eO-jlbGcvdykb-Rbasqp74Vx1ybbmpZRqnEAC8RcsUpp5F4iXS2LiQ&c=2s7Ec4_4v92BbgkMCqmUb3KqYKlRakHkrp1IWqzaG9EnbtNUVnUJug==&ch=JocQaoY8IAqlPp_aW6AvFZjSgpmRLf769EKj4xCBMcOiZlY28lWgSg==" target="_blank">
<b><span style="color:#315FC3">Unsplash</span></b></a><o:p></o:p></span></p>
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<p><b><span style="font-size:16.0pt;font-family:"Arial",sans-serif;color:#315FC3">Webinars for You </span></b><span style="font-family:"Times New Roman",serif;color:black"><o:p></o:p></span></p>
<p><span style="font-family:"Times New Roman",serif;color:black"><o:p> </o:p></span></p>
<p><b><span style="font-size:13.0pt;font-family:"Times New Roman",serif;color:#C03E30">NOTE</span></b><b><span style="font-size:13.0pt;font-family:"Times New Roman",serif;color:black">: All webinars begin at 3 pm ET / 2 pm CT / 1 pm MT / 12 Noon PT and are
one hour long.</span></b><span style="font-family:"Times New Roman",serif;color:black"><o:p></o:p></span></p>
<p><span style="font-family:"Times New Roman",serif;color:black"><o:p> </o:p></span></p>
<p><b><span style="font-size:13.0pt;font-family:"Times New Roman",serif;color:black">Nov 6:</span></b><i><span style="font-size:13.5pt;font-family:"Times New Roman",serif;color:black"> </span></i><b><span style="font-size:13.5pt;font-family:"Times New Roman",serif;color:black">[INTERNET] </span></b><b><i><span style="font-size:13.5pt;font-family:"Times New Roman",serif;color:#315FC3">Organizing
Your Documents in Cloud Storage.</span></i></b><i><span style="font-size:13.5pt;font-family:"Times New Roman",serif;color:black"> </span></i><b><span style="font-size:13.5pt;font-family:"Times New Roman",serif;color:#C03E30">Why attend?</span></b><b><span style="font-size:13.5pt;font-family:"Times New Roman",serif;color:black"> </span></b><span style="font-size:13.5pt;font-family:"Times New Roman",serif;color:black">If
you have trouble finding what you need.</span><span style="font-family:"Times New Roman",serif;color:black"><o:p></o:p></span></p>
<p><span style="font-family:"Times New Roman",serif;color:black"><o:p> </o:p></span></p>
<p><b><span style="font-size:13.5pt;font-family:"Times New Roman",serif;color:black">Nov 20: [VIDEO]</span></b><span style="font-size:13.5pt;font-family:"Times New Roman",serif;color:black">
<i>How to Pick the Perfect Video Creation Resource for Any Situation. </i><b>Why attend? </b>If you want to understand all your video options.</span><span style="font-family:"Times New Roman",serif;color:black"><o:p></o:p></span></p>
<p><span style="font-family:"Times New Roman",serif;color:black"><o:p> </o:p></span></p>
<p><b><span style="font-size:13.5pt;font-family:"Times New Roman",serif;color:black">Dec 4: [GOOGLE]</span></b><span style="font-size:13.5pt;font-family:"Times New Roman",serif;color:black">
<i>Navigating Google Drive - A "Getting Started" Webinar.</i></span><span style="font-family:"Times New Roman",serif;color:black"><o:p></o:p></span></p>
<p><b><span style="font-size:13.5pt;font-family:"Times New Roman",serif;color:black">Why attend?</span></b><span style="font-size:13.5pt;font-family:"Times New Roman",serif;color:black"> You're new to Google or need better understanding.</span><span style="font-family:"Times New Roman",serif;color:black"><o:p></o:p></span></p>
<p><span style="font-family:"Times New Roman",serif;color:black"><o:p> </o:p></span></p>
<p><b><span style="font-size:13.5pt;font-family:"Times New Roman",serif;color:black">Dec 18: [GRAPHICS]</span></b><span style="font-size:13.5pt;font-family:"Times New Roman",serif;color:black">
<i>Finding No-Cost Copyright-Free Images, Videos and Music </i><b>Why attend? </b>
Save money with these resources.</span><span style="font-family:"Times New Roman",serif;color:black"><o:p></o:p></span></p>
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<span style="color:black"><img border="0" width="5" height="1" style="width:.0535in;height:.0119in" id="_x0000_i1051" src="https://imgssl.constantcontact.com/letters/images/1101116784221/S.gif"></span><o:p></o:p></p>
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<h1 style="margin:0in"><span style="font-size:13.5pt;font-family:"Arial",sans-serif;color:#315FC3">WINDOWS – Find What You Need Quickly with an Organized File Structure <o:p></o:p></span></h1>
<p><i><span style="font-family:"Times New Roman",serif;color:black">Intermediate</span></i><span style="font-family:"Times New Roman",serif;color:black"><o:p></o:p></span></p>
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<img border="0" width="15" height="1" style="width:.1547in;height:.0119in" id="_x0000_i1050" src="https://imgssl.constantcontact.com/letters/images/sys/S.gif"><o:p></o:p></p>
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<p class="MsoNormal" align="right" style="text-align:right"><img border="0" width="287" height="191" style="width:2.988in;height:1.994in" id="_x0000_i1049" src="https://files.constantcontact.com/ee1208b4001/bae1d452-65e0-4e80-88c9-c18e7b26dcd2.png" alt="A cluttered digital workspace with floating papers, a keyboard, a lamp, a coffee cup, and a filing cabinet with drawers open on a blue background."><o:p></o:p></p>
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<p><b><span style="font-family:"Times New Roman",serif;color:black">Have you wasted time looking</span></b><span style="font-family:"Times New Roman",serif;color:black"> for a file that you needed? You thought you saved it to a particular folder, but it isn't
there.<o:p></o:p></span></p>
<p><span style="font-family:"Times New Roman",serif;color:black"><o:p> </o:p></span></p>
<p><span style="font-family:"Times New Roman",serif;color:black">Or do you have staff members coming to you because they can't locate what they are looking for in a shared folder? Very frustrating for everyone.<o:p></o:p></span></p>
<p><span style="font-family:"Times New Roman",serif;color:black"><o:p> </o:p></span></p>
<p><b><span style="font-family:"Times New Roman",serif;color:black">Whether you create</span></b><span style="font-family:"Times New Roman",serif;color:black"> your own
<i>folders </i>for digital file storage, or share a folder structure with team members, it's just a good practice to<b> set up a hierarchy that everyone understands.</b><o:p></o:p></span></p>
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<p><b><span style="font-family:"Times New Roman",serif;color:black">Organizing electronic files into folders</span></b><span style="font-family:"Times New Roman",serif;color:black"> is essential for maintaining efficiency and easy access.<b> For example</b>,
every once in a while we need to spend a bit of time organizing our folder structure, especially if:<o:p></o:p></span></p>
<p><span style="font-family:"Times New Roman",serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in;text-indent:-12.0pt;mso-list:l2 level1 lfo1">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol;color:black"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:"Times New Roman",serif;color:black">Files are scattered all over without a plan.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in;text-indent:-12.0pt;mso-list:l2 level1 lfo1">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol;color:black"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:"Times New Roman",serif;color:black">Everything is tossed into a few folders.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in;text-indent:-12.0pt;mso-list:l2 level1 lfo1">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol;color:black"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:"Times New Roman",serif;color:black">You have to use "Search" to find files regularly.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in;text-indent:-12.0pt;mso-list:l2 level1 lfo1">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol;color:black"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:"Times New Roman",serif;color:black">The file you're looking for could be in one of many different folders.<o:p></o:p></span></p>
<p><span style="font-family:"Times New Roman",serif;color:black"><o:p> </o:p></span></p>
<p><span style="font-family:"Times New Roman",serif;color:black">What if you already have a great system that works for you?
<b>Read on as you may discover some golden nuggets to make it even better!</b><o:p></o:p></span></p>
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<span style="color:black"><img border="0" width="5" height="1" style="width:.0535in;height:.0119in" id="_x0000_i1048" src="https://imgssl.constantcontact.com/letters/images/1101116784221/S.gif"></span><o:p></o:p></p>
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<h3 align="center" style="margin:0in;text-align:center"><span style="font-family:"Arial",sans-serif;color:black">Learn More!</span><span style="font-size:15.0pt;font-family:"Arial",sans-serif;color:#5E81CA"><o:p></o:p></span></h3>
<h3 align="center" style="margin:0in;text-align:center"><span style="font-family:"Arial",sans-serif;color:#315FC3">Webinar: Organizing Your Documents in Cloud Storage Using Folders on Nov 6th</span><span style="font-size:15.0pt;font-family:"Arial",sans-serif;color:#5E81CA"><o:p></o:p></span></h3>
<p><span style="font-family:"Arial",sans-serif;color:#5E81CA"><o:p> </o:p></span></p>
<p><span style="font-size:11.5pt;font-family:"Arial",sans-serif;color:black">Discover how to navigate cloud platforms like Google Drive, OneDrive and Dropbox. We’ll look at setting up your file structure including creating folders and stacking them within each
other. And more!</span><span style="font-family:"Arial",sans-serif;color:#5E81CA"><o:p></o:p></span></p>
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<span style="color:black"><img border="0" width="5" height="1" style="width:.0535in;height:.0119in" id="_x0000_i1046" src="https://imgssl.constantcontact.com/letters/images/1101116784221/S.gif"></span><o:p></o:p></p>
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<h1 style="margin:0in"><span style="font-size:15.0pt;font-family:"Arial",sans-serif;color:#315FC3">Best Practices for Folder (and File) Management</span><span style="font-size:13.5pt;font-family:"Arial",sans-serif;color:#315FC3"><o:p></o:p></span></h1>
<p><span style="font-family:"Times New Roman",serif;color:black"><o:p> </o:p></span></p>
<h1 style="margin:0in"><span style="font-size:13.5pt;font-family:"Arial",sans-serif;color:#315FC3">1. First, Set Up a Logical, Consistent Structure<o:p></o:p></span></h1>
<p><span style="font-family:"Times New Roman",serif;color:black"><o:p> </o:p></span></p>
<p><span style="font-family:"Times New Roman",serif;color:black">Depending on your organization, you may want to<b> set up your folders</b> in one (or more) of these ways.<o:p></o:p></span></p>
<p><span style="font-family:"Times New Roman",serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in;text-indent:-12.0pt;mso-list:l18 level1 lfo2">
<![if !supportLists]><span style="font-family:"Times New Roman",serif;color:black"><span style="mso-list:Ignore">1.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><span style="font-family:"Times New Roman",serif;color:black">Project-based
</span></b><span style="font-family:"Times New Roman",serif;color:black">- Create folders based on specific projects, clients, or departments.<o:p></o:p></span></p>
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<![if !supportLists]><span style="font-family:"Times New Roman",serif;color:black"><span style="mso-list:Ignore">2.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><span style="font-family:"Times New Roman",serif;color:black">Date-based</span></b><span style="font-family:"Times New Roman",serif;color:black"> - For time-sensitive documents, organizing by year/month can be helpful.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in;text-indent:-12.0pt;mso-list:l18 level1 lfo2">
<![if !supportLists]><span style="font-family:"Times New Roman",serif;color:black"><span style="mso-list:Ignore">3.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><span style="font-family:"Times New Roman",serif;color:black">Category-based
</span></b><span style="font-family:"Times New Roman",serif;color:black">- Use broad categories like "Reports," "Invoices," or "Contracts" with subfolders for different projects or clients.<o:p></o:p></span></p>
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<img border="0" width="15" height="1" style="width:.1547in;height:.0119in" id="_x0000_i1045" src="https://imgssl.constantcontact.com/letters/images/sys/S.gif"><o:p></o:p></p>
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<p class="MsoNormal" align="right" style="text-align:right"><img border="0" width="196" height="234" style="width:2.0416in;height:2.4345in" id="_x0000_i1044" src="https://files.constantcontact.com/ee1208b4001/012dbb4c-6b5b-40cc-9cec-b83b8b482c7e.png" alt="Folder structure for Shared Results International showing categories like Finance, Marketing, Products, with subfolders like Assessments."><o:p></o:p></p>
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<p><b><span style="font-family:"Times New Roman",serif;color:black">For example,</span></b><span style="font-family:"Times New Roman",serif;color:black"> at Tech-Talk we use
<i>Category</i>-based. We started with our highest-level folders and worked down.<o:p></o:p></span></p>
<p><span style="font-family:"Times New Roman",serif;color:black"><o:p> </o:p></span></p>
<p><span style="font-family:"Times New Roman",serif;color:black">So, it looks like this: company folder name, followed by the main functions of a business: Assets, Finance Graphics... which are listed alphabetically.<o:p></o:p></span></p>
<p><span style="font-family:"Times New Roman",serif;color:black"><o:p> </o:p></span></p>
<p><span style="font-family:"Times New Roman",serif;color:black">Then, in our hierarchy, under the main folder of
<i>Products</i>, we have <i>subfolders</i>: Assessments, Facilitation, Tech-Talk Weekly, and so on.<o:p></o:p></span></p>
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<p><b><span style="font-family:"Times New Roman",serif;color:black">Taking it another step</span></b><span style="font-family:"Times New Roman",serif;color:black">, inside the Products sub-folder, Tech-Talk Weekly, we have sub-folders for each category of article…
Internet, Mobile, MS Office, and so on.<o:p></o:p></span></p>
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<p class="MsoNormal" align="center" style="text-align:center"><o:p> </o:p></p>
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<p class="MsoNormal" align="center" style="text-align:center"><img border="0" width="300" height="179" style="width:3.125in;height:1.869in" id="_x0000_i1043" src="https://files.constantcontact.com/ee1208b4001/4511001f-a608-4476-955e-9127a05fe5cc.png" alt="File directory tree with folders: Tech-Talk Weekly, Internet, Mobile, MS Office, Social Media."><o:p></o:p></p>
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<p class="MsoNormal" align="center" style="text-align:center;mso-line-height-alt:.75pt">
<span style="color:black"><img border="0" width="5" height="1" style="width:.0535in;height:.0119in" id="_x0000_i1042" src="https://imgssl.constantcontact.com/letters/images/1101116784221/S.gif"></span><o:p></o:p></p>
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<p class="MsoNormal" align="center" style="text-align:center"><o:p> </o:p></p>
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<h1 style="margin:0in"><span style="font-size:13.5pt;font-family:"Arial",sans-serif;color:#315FC3">2. Use Descriptive Folder and File Naming Standards – Especially When Working in Teams<o:p></o:p></span></h1>
<p><span style="font-family:"Times New Roman",serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in;text-indent:-12.0pt;mso-list:l10 level1 lfo3">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol;color:black"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><span style="font-family:"Times New Roman",serif;color:black">Don't dump all files in
<i>My Documents</i></span></b><span style="font-family:"Times New Roman",serif;color:black"> (top category) in your computer’s file structure.<o:p></o:p></span></p>
<p><span style="font-family:"Times New Roman",serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in;text-indent:-12.0pt;mso-list:l15 level1 lfo4">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol;color:black"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><span style="font-family:"Times New Roman",serif;color:black">Use the team-wide standard for naming</span></b><span style="font-family:"Times New Roman",serif;color:black"> folders and files. Include elements like project name,
version number, date, or status.<o:p></o:p></span></p>
<p><span style="font-family:"Times New Roman",serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in;text-indent:-12.0pt;mso-list:l1 level1 lfo5">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol;color:black"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><span style="font-family:"Times New Roman",serif;color:black">Create descriptive names for folders and files</span></b><span style="font-family:"Times New Roman",serif;color:black">, so it's easy to understand what's inside
without opening them.<o:p></o:p></span></p>
<p><span style="font-family:"Times New Roman",serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in;text-indent:-12.0pt;mso-list:l9 level1 lfo6">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol;color:black"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><span style="font-family:"Times New Roman",serif;color:black">Avoid vague names
</span></b><span style="font-family:"Times New Roman",serif;color:black">like "Expenses" or "Report." Example: Instead of "Q1 Report," use "2024 – Q1 – Sales Report."<o:p></o:p></span></p>
<p><span style="font-family:"Times New Roman",serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in;text-indent:-12.0pt;mso-list:l8 level1 lfo7">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol;color:black"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><span style="font-family:"Times New Roman",serif;color:black">When using multiple file storage locations</span></b><span style="font-family:"Times New Roman",serif;color:black"> (your computer, organization server as well as
OneDrive or Google Drive), <b>educate team members </b>on where your documents, spreadsheets, graphics, etc. files should be saved. If you have more than one location, mirror the folder naming hierarchy.<o:p></o:p></span></p>
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<p class="MsoNormal" align="center" style="text-align:center"><o:p> </o:p></p>
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<span style="color:black"><img border="0" width="5" height="1" style="width:.0535in;height:.0119in" id="_x0000_i1041" src="https://imgssl.constantcontact.com/letters/images/1101116784221/S.gif"></span><o:p></o:p></p>
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<h1 style="margin:0in"><span style="font-size:13.5pt;font-family:"Arial",sans-serif;color:#315FC3">3. Use Subfolders, but Minimize Depth<o:p></o:p></span></h1>
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<p class="MsoNormal" align="center" style="text-align:center;mso-line-height-alt:.75pt">
<img border="0" width="15" height="1" style="width:.1547in;height:.0119in" id="_x0000_i1040" src="https://imgssl.constantcontact.com/letters/images/sys/S.gif"><o:p></o:p></p>
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<p class="MsoNormal" align="right" style="text-align:right"><img border="0" width="250" height="291" style="width:2.6011in;height:3.0357in" id="_x0000_i1039" src="https://files.constantcontact.com/ee1208b4001/2666e30d-385a-41d0-baa2-773887c7aa0e.png" alt="A folder hierarchy with five levels, each in different colors, showing various tech-related subfolders and documents."><o:p></o:p></p>
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<p class="MsoNormal" style="margin-left:.5in;text-indent:-12.0pt;mso-list:l16 level1 lfo8">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol;color:black"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><span style="font-family:"Times New Roman",serif;color:black">Avoid creating too many nested subfolders</span></b><span style="font-family:"Times New Roman",serif;color:black">, as it can make navigation cumbersome. For example,
you don't want to click through 10 <i>subfolder</i> <i>LEVELS</i> to find what you need.<b> Try to keep the folder structure no more than 3-4 nested levels deep.</b>
<o:p></o:p></span></p>
<p><span style="font-family:"Times New Roman",serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in;text-indent:-12.0pt;mso-list:l17 level1 lfo9">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol;color:black"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><span style="font-family:"Times New Roman",serif;color:black">Aim for no more than 17 folders in each
<i>MAIN</i> category. </span></b><span style="font-family:"Times New Roman",serif;color:black">Why 17? It's the number of folders you can see in File Explorer without scrolling down. This simple item will save you a lot of time when you're retrieving documents
all day long.<o:p></o:p></span></p>
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<span style="color:black"><img border="0" width="5" height="1" style="width:.0535in;height:.0119in" id="_x0000_i1038" src="https://imgssl.constantcontact.com/letters/images/1101116784221/S.gif"></span><o:p></o:p></p>
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<h1 style="margin:0in"><span style="font-size:13.5pt;font-family:"Arial",sans-serif;color:#315FC3">4. Use Dates in Folder (and File) Names<o:p></o:p></span></h1>
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<p class="MsoNormal" align="center" style="text-align:center"><o:p> </o:p></p>
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<img border="0" width="15" height="1" style="width:.1547in;height:.0119in" id="_x0000_i1037" src="https://imgssl.constantcontact.com/letters/images/sys/S.gif"><o:p></o:p></p>
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<p class="MsoNormal" align="right" style="text-align:right"><img border="0" width="311" height="160" style="width:3.238in;height:1.6666in" id="_x0000_i1036" src="https://files.constantcontact.com/ee1208b4001/2ba3fb2e-6968-4131-983d-8995991cdf15.png" alt="Folder structure displaying dates and topics for upcoming webinars and presentations."><o:p></o:p></p>
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<p class="MsoNormal" style="margin-left:.5in;text-indent:-12.0pt;mso-list:l14 level1 lfo10">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol;color:black"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><span style="font-family:"Times New Roman",serif;color:black">Incorporate dates in folder or file names</span></b><span style="font-family:"Times New Roman",serif;color:black"> (when applicable) to differentiate similar file
types.<o:p></o:p></span></p>
<p><span style="font-family:"Times New Roman",serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in;text-indent:-12.0pt;mso-list:l0 level1 lfo11">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol;color:black"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><span style="font-family:"Times New Roman",serif;color:black">Example:
</span></b><span style="font-family:"Times New Roman",serif;color:black">"2024 Project X Design Drafts" or "2024-10-25 Meeting Notes"<o:p></o:p></span></p>
<p><span style="font-family:"Times New Roman",serif;color:black"><o:p> </o:p></span></p>
<p><b><span style="font-family:"Times New Roman",serif;color:black">In the image to the right</span></b><span style="font-family:"Times New Roman",serif;color:black">, you see a folder hierarchy for Tech-Talk webinars, with DATES incorporated into the folder
names.<o:p></o:p></span></p>
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<p class="MsoNormal" align="center" style="text-align:center"><o:p> </o:p></p>
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<span style="color:black"><img border="0" width="5" height="1" style="width:.0535in;height:.0119in" id="_x0000_i1035" src="https://imgssl.constantcontact.com/letters/images/1101116784221/S.gif"></span><o:p></o:p></p>
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<h1 style="margin:0in"><span style="font-size:13.5pt;font-family:"Arial",sans-serif;color:#315FC3">5. Access Control and Permissions in Online Storage (like Google, OneDrive and Dropbox)<o:p></o:p></span></h1>
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<img border="0" width="15" height="1" style="width:.1547in;height:.0119in" id="_x0000_i1034" src="https://imgssl.constantcontact.com/letters/images/sys/S.gif"><o:p></o:p></p>
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<p class="MsoNormal" align="right" style="text-align:right"><img border="0" width="256" height="170" style="width:2.6666in;height:1.7738in" id="_x0000_i1033" src="https://files.constantcontact.com/ee1208b4001/efc333bd-b43f-4bdc-af78-5e55c88da3e4.png" alt="Two laptops facing each other with folders and arrows in between, symbolizing file sharing. Hands typing on each laptop's keyboard."><o:p></o:p></p>
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<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol;color:black"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><span style="font-family:"Times New Roman",serif;color:black">Limit Folder access.
</span></b><span style="font-family:"Times New Roman",serif;color:black">Set appropriate permissions for
<i>folders </i>based on team roles. For example, HR-related folders might be restricted to only HR team members.
<b>NOTE</b>: All documents within a protected folder should be accessible for all that have permission at the folder level.<o:p></o:p></span></p>
<p><span style="font-family:"Times New Roman",serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in;text-indent:-12.0pt;mso-list:l4 level1 lfo13">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol;color:black"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><span style="font-family:"Times New Roman",serif;color:black">Provide read-only access</span></b><span style="font-family:"Times New Roman",serif;color:black"> to certain folders if collaboration is not needed but reference
is required.<o:p></o:p></span></p>
<p><span style="font-family:"Times New Roman",serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in;text-indent:-12.0pt;mso-list:l7 level1 lfo14">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol;color:black"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><span style="font-family:"Times New Roman",serif;color:black">Periodically check permissions</span></b><span style="font-family:"Times New Roman",serif;color:black"> to ensure only the right people have access, especially when
team members leave or change roles.<o:p></o:p></span></p>
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<span style="color:black"><img border="0" width="5" height="1" style="width:.0535in;height:.0119in" id="_x0000_i1032" src="https://imgssl.constantcontact.com/letters/images/1101116784221/S.gif"></span><o:p></o:p></p>
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<h1 style="margin:0in"><span style="font-size:13.5pt;font-family:"Arial",sans-serif;color:#315FC3">6. Regular Maintenance<o:p></o:p></span></h1>
<p><span style="font-family:"Times New Roman",serif;color:black"><o:p> </o:p></span></p>
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<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol;color:black"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><span style="font-family:"Times New Roman",serif;color:black">Review and clean up folders</span></b><span style="font-family:"Times New Roman",serif;color:black"> periodically to archive or delete outdated files.<o:p></o:p></span></p>
<p><span style="font-family:"Times New Roman",serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in;text-indent:-12.0pt;mso-list:l13 level1 lfo16">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol;color:black"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><span style="font-family:"Times New Roman",serif;color:black">Archive older projects</span></b><span style="font-family:"Times New Roman",serif;color:black"> to reduce clutter in your active folders.<o:p></o:p></span></p>
<p><span style="font-family:"Times New Roman",serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in;text-indent:-12.0pt;mso-list:l6 level1 lfo17">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol;color:black"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><span style="font-family:"Times New Roman",serif;color:black">TIP: Save files that you only need temporarily to your Desktop</span></b><span style="font-family:"Times New Roman",serif;color:black"> (or a special folder) and
then delete them within a day or two.<b> For example</b>, you downloaded an image and inserted it in a document. You no longer need the image. If you had saved the image in a folder, it could be there indefinitely. If it is something you can get elsewhere
if needed in the future, there's no need to save it in your file structure.<o:p></o:p></span></p>
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<span style="color:black"><img border="0" width="5" height="1" style="width:.0535in;height:.0119in" id="_x0000_i1031" src="https://imgssl.constantcontact.com/letters/images/1101116784221/S.gif"></span><o:p></o:p></p>
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<h1 style="margin:0in"><span style="font-size:13.5pt;font-family:"Arial",sans-serif;color:#315FC3">7. Use Shortcuts for Frequent Access<o:p></o:p></span></h1>
<p><span style="font-family:"Times New Roman",serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in;text-indent:-12.0pt;mso-list:l12 level1 lfo18">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol;color:black"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><span style="font-family:"Times New Roman",serif;color:black">Create shortcuts</span></b><span style="font-family:"Times New Roman",serif;color:black"> using the "pinning" or "jump-list" method for frequently accessed files.
See how in this <a href="https://opiayfbab.cc.rs6.net/tn.jsp?f=001rK9N-TyNci6Bt0c3njFBVB_P3Md_MhqPmYE1dOaZPc-PIp-iagdIMGSp4aSECuxYrbXmJPuhb186qWsBIFRhDfy1uaj4eCR9Dq2FwJ2poaAwl29JhIFOTgzKiCuPdv4Dgr9OR5L4bKbP7sj0CiRytvI1IQrzwp39NQClkfgadNSqQBQ_et1zzdhm7luW4cz5trVPkHOT39M=&c=2s7Ec4_4v92BbgkMCqmUb3KqYKlRakHkrp1IWqzaG9EnbtNUVnUJug==&ch=JocQaoY8IAqlPp_aW6AvFZjSgpmRLf769EKj4xCBMcOiZlY28lWgSg==" target="_blank">
<b><span style="color:#315FC3">Tech-Talk article</span></b></a>.<o:p></o:p></span></p>
<p><span style="font-family:"Times New Roman",serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in;text-indent:-12.0pt;mso-list:l5 level1 lfo19">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol;color:black"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><span style="font-family:"Times New Roman",serif;color:black">Move priority folders to the top of the list.
</span></b><span style="font-family:"Times New Roman",serif;color:black">The Windows File Explorer (as well as other online storage options) automatically lists your folders (and files) alphabetically.<b> A trick we use frequently when we want a particular
folder to appear at the top of the list</b> is to name it starting with an underscore (_) … putting it before the first letter. This pops it to the top of the list.<o:p></o:p></span></p>
<p><span style="font-family:"Times New Roman",serif;color:black"><o:p> </o:p></span></p>
<p><span style="font-family:"Times New Roman",serif;color:black">By following these practices and tips, you'll enhance file organization, improve efficiency, and make collaboration more seamless.<o:p></o:p></span></p>
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<span style="color:black"><img border="0" width="5" height="1" style="width:.0535in;height:.0119in" id="_x0000_i1030" src="https://imgssl.constantcontact.com/letters/images/1101116784221/S.gif"></span><o:p></o:p></p>
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<p class="MsoNormal"><img border="0" width="200" height="136" style="width:2.0833in;height:1.4166in" id="_x0000_i1029" src="https://files.constantcontact.com/ee1208b4001/f8f1ecc8-4884-4c21-8ed0-cf647e6db944.png" alt="A series of smooth, dark stones arranged in a line, half-submerged in calm, reflective water with a soft, gray background."><o:p></o:p></p>
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<img border="0" width="15" height="1" style="width:.1547in;height:.0119in" id="_x0000_i1028" src="https://imgssl.constantcontact.com/letters/images/sys/S.gif"><o:p></o:p></p>
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<p><b><span style="font-size:13.5pt;font-family:"Arial",sans-serif;color:#333333">Communication: Checklist</span></b><span style="font-family:"Times New Roman",serif;color:black"><o:p></o:p></span></p>
<p><i><span style="font-family:"Times New Roman",serif;color:black">5 Tips to enhance communications</span></i><span style="font-family:"Times New Roman",serif;color:black"><o:p></o:p></span></p>
<p><span style="font-family:"Times New Roman",serif;color:black"><o:p> </o:p></span></p>
<p><span style="font-family:"Times New Roman",serif;color:black">Here is a variety of five communication tips to enhance your communication interactions.
<b>Check yourself: which one do you do the best? Which would you like to improve?</b><o:p></o:p></span></p>
<p><span style="font-family:"Times New Roman",serif;color:black"><o:p> </o:p></span></p>
<p><b><span style="font-family:"Times New Roman",serif;color:black">Active Listening</span></b><span style="font-family:"Times New Roman",serif;color:black">: Pay close attention to the speaker without interrupting. Show that you’re engaged by nodding, making
eye contact, and providing verbal affirmations like "I see" or "I understand." This encourages open dialogue and shows respect for the speaker's perspective.<o:p></o:p></span></p>
<p><span style="font-family:"Times New Roman",serif;color:black"><o:p> </o:p></span></p>
<p><b><span style="font-family:"Times New Roman",serif;color:black">Be Clear and Concise:</span></b><span style="font-family:"Times New Roman",serif;color:black"> Organize your thoughts before speaking or writing. Use simple language and avoid jargon to convey
your message clearly. Aim for brevity while ensuring you provide enough detail for understanding.<o:p></o:p></span></p>
<p><span style="font-family:"Times New Roman",serif;color:black"><o:p> </o:p></span></p>
<p><b><span style="font-family:"Times New Roman",serif;color:black">Nonverbal Communication</span></b><span style="font-family:"Times New Roman",serif;color:black">: Be mindful of your body language, facial expressions, and tone of voice. These nonverbal cues
can significantly impact how your message is received. Ensure they align with your spoken words to avoid mixed signals.<o:p></o:p></span></p>
<p><span style="font-family:"Times New Roman",serif;color:black"><o:p> </o:p></span></p>
<p><b><span style="font-family:"Times New Roman",serif;color:black">Ask Open-Ended Questions:</span></b><span style="font-family:"Times New Roman",serif;color:black"> Encourage discussion by asking questions that require more than a yes or no answer. This invites
the other person to share their thoughts and feelings, fostering deeper connections.<o:p></o:p></span></p>
<p><span style="font-family:"Times New Roman",serif;color:black"><o:p> </o:p></span></p>
<p><b><span style="font-family:"Times New Roman",serif;color:black">Empathy and Understanding:</span></b><span style="font-family:"Times New Roman",serif;color:black"> Try to see things from the other person’s perspective. Acknowledging their feelings and viewpoints
can help build rapport and trust, leading to more effective communication.<o:p></o:p></span></p>
<p><span style="font-family:"Times New Roman",serif;color:black"><o:p> </o:p></span></p>
<p><span style="font-family:"Times New Roman",serif;color:black">Implementing these tips can improve your relationships and facilitate better understanding in both personal and professional settings!<o:p></o:p></span></p>
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<p class="MsoNormal" align="center" style="text-align:center"><a href="https://opiayfbab.cc.rs6.net/tn.jsp?f=001rK9N-TyNci6Bt0c3njFBVB_P3Md_MhqPmYE1dOaZPc-PIp-iagdIMF3r60BZdyufMld-84UNBP46NvvEizvyOxjygrLV_wClAW7wWDQyQUB2mgzBTrPO4rk4T6katEB0RL-piqe83uNw3spxEBvJbQ68TmcZ6OaycRBSHvEE3J0=&c=2s7Ec4_4v92BbgkMCqmUb3KqYKlRakHkrp1IWqzaG9EnbtNUVnUJug==&ch=JocQaoY8IAqlPp_aW6AvFZjSgpmRLf769EKj4xCBMcOiZlY28lWgSg=="><span style="text-decoration:none"><img border="0" width="300" height="201" style="width:3.125in;height:2.0892in" id="_x0000_i1027" src="https://files.constantcontact.com/ee1208b4001/b13a7a6a-7445-4d8e-b741-4b475385ef5b.png"></span></a><o:p></o:p></p>
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<p class="MsoNormal" align="center" style="text-align:center"><o:p> </o:p></p>
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<p><span style="font-size:9.0pt;font-family:"Arial",sans-serif;color:#333333">Copyright 1996-2024 Shared Results International. Published weekly. Distribution is limited by license. For information on how to include additional recipients, contact
<a href="mailto:support@tech-talk.com">support@tech-talk.com</a> 585-615-7795. </span><span style="font-size:9.0pt;font-family:"Arial",sans-serif;color:black"><o:p></o:p></span></p>
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<p><span style="font-size:14.0pt;font-family:"Aptos Display",sans-serif">Cheers,<o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:14.0pt;font-family:"Calibri",sans-serif">Darci Hanning, MLIS (she/her/hers)</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:12.0pt"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Public Library Consultant / CE Coordinator<br>
<b>Continuing Education Resources: </b><u><span style="color:#0563C1"><a href="https://libguides.osl.state.or.us/conted"><span style="color:#0563C1">https://libguides.osl.state.or.us/conted</span></a></span></u><o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:115%"><span style="font-size:11.0pt;line-height:115%;font-family:"Calibri",sans-serif">State Library of Oregon
<b>|</b> Library Support and Development Services<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:115%"><span style="font-size:11.0pt;line-height:115%;font-family:"Calibri",sans-serif">971-375-3491
<b>|</b> <u><span style="color:#0563C1"><a href="mailto:darci.hanning@slo.oregon.gov"><span style="color:#0563C1">darci.hanning@slo.oregon.gov</span></a></span></u>
<b>|</b> <u><span style="color:#0563C1"><a href="http://www.oregon.gov/library"><span style="color:#0563C1">www.oregon.gov/library</span></a></span></u><o:p></o:p></span></p>
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