[Travel-Link] TSA, name profiles in ResX, URGENT

Mon Apr 20 15:53:23 PDT 2009

Attention Travel Planners: 

With the TSA update regarding secure flight verification, TSA will now
be reviewing the names all persons scheduled to fly to verify that that
are not on the "Do Not Fly" lists.  With this recent change, it is
important that when State of Oregon users create a new profile in ResX,
that all of the fields are filled in correctly.    There is a traveler
name profile box below the email boxes that users have not been filling
in correctly and now has to be corrected. This box is used to transmit
the Profile to the global distribution system where the tickets are
created.  It is the profile that holds the required data that is used to
transfer the name that TSA will be reviewing to determine a person's
eligibility to fly.  Both the traveler profile name box, as well and the
first and last name box need to be completed.  Azumano will correct the
1,500 profiles not currently correct up to April 16, 2009, however, any
new profiles created on or after April 17 will not be corrected.  

When creating a user profile, you must complete the following steps:

1)       Log in to Resx (Planners/Coordinators will need to select the
traveler needing to be updated).

2)       Click on the profile tab.

3)       Find correct box (see below in red) and follow the instructions
remember to click save when completed.

Complete the information below and click the Save button to update your
profile. 

(*) Required to complete a reservation. 

Name 

Prefix

*First Name 

Initial

*Last Name 

Suffix

*Primary E-Mail Address 

Secondary E-Mail Address 

Please Enter Last Name Space First Name Mandatory - For Correct Profile
Creation 

It is also advised that the name on your government issued ID matches
the name in the traveler profile box as well as the first and last name
boxes.   

Below is further information regarding the use proper names. 

There will be further discussion on this topic at June 2nd travel forum.

If you have any questions regarding ResX and the proper way of
registering travelers, please contact Azumano travel.

SECURE FLIGHT

Secure Flight - Background

On Oct. 28, 2008, the Transportation Security Administration (TSA)
published the Final Rule for the new Secure Flight
<http://www.tsa.gov/what_we_do/layers/secureflight/travel_agencies.shtm>
passenger-screening program. This marks the culmination of an effort
that began with Congressional passage of the Intelligence Reform and
Terrorism Protection Act of 2004. This law required TSA to assume
responsibility for conducting pre-flight comparison of passenger
information to Federal government terrorist watch lists - a job that has
until now been performed by the airlines.

Secure Flight will match name, date of birth and gender information for
each passenger against government watch lists to:

*         *         Identify known and suspected terrorists

*         *         Prevent individuals on the No Fly List from boarding
an aircraft

*         *         Identify individuals on the Selectee List for
enhanced screening

*         *         Facilitate passenger air travel

*         *         Protect individuals' privacy

After matching passenger information against government watch lists, TSA
will transmit the results back to the airlines, giving them the
authority to print boarding passes.

Implementation Timeline

Effective May 1, 2009, there will be new data collection requirements in
order to expedite the passenger check-in process. 

Data Collection Requirements

There are three required Secure Flight data elements and one optional
element. Last Name, Gender and Date of Birth are required. Redress
Number is optional.

1. Full Name - Required

The name must match the government-issued identification the passenger
intends to present at the airport prior to boarding. The
government-issued ID is the controlling document.

A middle name is mandatory if the government-issued ID includes a middle
name. If the passenger does not have a middle name, or if the
passenger's government-issued ID does not include a middle name, then it
does not need to be collected.

Example: If the passenger's first name appears as a single character
(e.g., "F. Scott Fitzgerald") on the passenger's government-issued ID,
then that single character may be recorded. If, on the other hand, the
passenger's ID includes a longer name, then that full name-and not the
abbreviation-must be recorded (e.g., the first name of a passenger whose
ID bears the name "Francis Scott Fitzgerald" may not be recorded as
"F").

Travelers are advised to review their frequent flier award memberships
to be sure their name exactly matches that on their government-issued
ID; otherwise, credit will not be given for miles flown. 

2. Date of Birth - Required

Travel agents will be required to collect the date of birth as it
appears on the document the traveler plans to present at the airport.

3. Gender - Required

Travel agents will be required to collect gender as it appears on the
document the traveler plans to present at the airport.

4. Redress Number - Optional

A Redress Number is a TSA-issued code given to certain passengers whose
names have triggered "false positive" matches to watch lists in the
past. Collection by travel agents of a Redress Number is optional and
agents are not required to solicit it. 

The Department of Homeland Security's (DHS) Redress Program is called
DHS TRIP

and is a single point of contact for individuals who have inquiries or
seek resolution

regarding difficulties they experience at security check points. More
information on the

Redress Program can be found at TSA.gov.

Applying for a redress number is the passenger's responsibility, not the
travel agent. 

Passenger Refusals

Passengers who decline to provide Secure Flight information to the
airlines in advance of their travel plans will face, at a minimum,
secondary screening and delays at the airport, and could be denied
boarding. 

TSA's ID Requirements for Airport Security Screening

While Secure Flight is focused on pre-travel terrorist watch list
screening, it is

inextricably related to airport screening procedures. Secure Flight data
elements must

match those presented during the security screening process.

TSA's current screening procedures require all adult passengers (18 and
over) to show a U.S. federal or state-issued photo ID that contains the
following: name, date of birth,

gender, expiration date and a tamper-resistant feature in order to be
allowed to go through the checkpoint and onto their flight. The most
commonly used IDs are U.S. passports and state-issued drivers licenses.

Acceptable IDs include:

*         *         U.S. passport

*         *         U.S. passport card

*         *         DHS "Trusted Traveler" cards (NEXUS, SENTRI, FAST)

*         *         U.S. Military ID (active duty or retired military
and their dependents)

*         *         Permanent Resident Card

*         *         Border Crossing Card

*         *         DHS-designated enhanced driver's license

*         *         Drivers Licenses or other state photo identity cards
issued by Department of Motor Vehicles (or equivalent) that meets REAL
ID benchmarks (All states are currently in compliance)

*         *         A Native American Tribal Photo ID

*         *         An airline or airport-issued ID (if issued under a
TSA-approved security plan)

*         *         A foreign government-issued passport Canadian
provincial driver's license or Indian and Northern Affairs Canada

*         *         (INAC) card

*         *         Transportation Worker Identification Credential
(TWIC)

Passengers who do not or cannot present an acceptable ID will have to
provide

information to the TSA Security Officer in order to verify their
identity. Passengers who

are cleared through this process may be subject to additional screening.
Passengers whose identity cannot be verified by TSA may not be allowed
to go through the checkpoint or onto an airplane.

Non-US/Canadian citizens are not required to carry their passports if
they have

documents issued by the U.S. government such as Permanent Resident
Cards. Those who do not should be carrying their passports while
visiting the U.S.

Tim A. Hay, CPPB, CGTP, OPBC 
Lead State Procurement Analyst 
DAS State Procurement Office 
1225 Ferry St SE U140 
Salem, OR 97301-4285 

Ph.  503-378-4650 
Fax. 503-373-1626 
tim.hay at state.or.us 

********************************************************************
DAS State Procurement Office Mission: 
"Demonstrate and provide leadership through innovative, 
responsive, and accountable public procurement services.
********************************************************************
Please consider the environment before printing this email.

This message, including any attachments or links, may contain
privileged, confidential and/or legally protected information. Any
distribution or use of this communication by anyone other than the
intended recipient is strictly prohibited. If you have received this
communication in error, please notify the sender immediately by replying
to this message and then delete all copies of the original communication
including any attachments and/or links.

-------------- next part --------------
An HTML attachment was scrubbed...
URL: <https://omls.oregon.gov/pipermail/travel-link/attachments/20090420/3860dbca/attachment.html>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image001.gif
Type: image/gif
Size: 73 bytes
Desc: image001.gif
URL: <https://omls.oregon.gov/pipermail/travel-link/attachments/20090420/3860dbca/attachment.gif>