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<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>Attention travel arrangers: <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>There seems to be some confusion whether or not non-state
employees can operate the vehicles provided under the Enterprise/National and
Hertz Price Agreements. I am sending this email out as clarification as
to who can rent and operate these vehicles. When ever a
vehicle is rented by the state, that rental vehicle falls under the same rules
and statutes that apply to state owned vehicles. They are as follows:<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><i><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial;font-style:italic'>Agent means: A person or legal
entity appointed in writing by a State agency to perform specific work.
An agent is not an independent contractor. Agents, paid or unpaid, are subject
to the direction and control of the agency. An agency may not call people
“agents” for the primary purpose of justifying their transportation
in a State vehicle.<o:p></o:p></span></font></i></p>
<p class=MsoNormal><i><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial;font-style:italic'><o:p> </o:p></span></font></i></p>
<p class=MsoNormal><i><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial;font-style:italic'>Employee means: A person employed by the State
of <st1:State w:st="on"><st1:place w:st="on">Oregon</st1:place></st1:State> to
do State business for whom the State withholds income tax, provides workers compensation
coverage, and pays the workers’ compensation hour-tax. Under this
definition, workers provided by a temporary employment services agency and
Department of Corrections inmates are not employees.<o:p></o:p></span></font></i></p>
<p class=MsoNormal><i><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial;font-style:italic'><o:p> </o:p></span></font></i></p>
<p class=MsoNormal><i><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial;font-style:italic'>Vehicle use and storage: No person
shall drive, operate or use, authorize or permit any person to drive, operate
or use any motor vehicle as defined in ORS 283.305 for any purpose except for
Official State business as defined in ORS 283.305 and by the rules of the
Oregon Department of Administrative Services. <o:p></o:p></span></font></i></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>In other words, when reserving a vehicle that is to be
operated by a non-state employee, you need to ask the question whether that
person would be allowed to operate a state owned vehicle as an agent or
employee as defined above. If the answer is no, then that person should
NOT be driving a vehicle under these price agreements. The Price
Agreements state that the <i><span style='font-style:italic'>"traveler"
is a person who is authorized to travel by a participant</span></i>, however,
per ORS 283.305, the Traveler must fall into either the Agent or Employee
definition. No other individuals are authorized to operate the
vehicles under our Price Agreements with Enterprise/National and Hertz. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>The primary reason is the liability involved for the person
driving the vehicle, the Contractor and the State. Our Price
Agreements include full damage and liability insurance coverage and if a person
was involved in an accident operating a rental vehicle, and it was discovered
that the person was not a state employee or agent of the state, the state could
ultimately end up being responsible for a non-state employee or non-state agent
accident. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>If you need any further clarification regarding this, please
contact me.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>Best regards,<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p><font size=2 face=Arial><span style='font-size:10.0pt;font-family:Arial'>Tim
A. Hay, CPPB, CGTP, <ns0:PlaceName w:insAuthor="Tim Hay"
w:insDate="2010-03-10T10:45:00Z" w:endInsAuthor="Tim Hay"
w:endInsDate="2010-03-10T10:45:00Z"><ns0:PlaceName w:insAuthor="Tim Hay"
w:insDate="2010-03-10T10:45:00Z" w:endInsAuthor="Tim Hay"
w:endInsDate="2010-03-10T10:45:00Z"><st1:PlaceName w:st="on">OPBC</st1:PlaceName></ns0:PlaceName></ns0:PlaceName></span></font>
<br>
<font size=2 face=Arial><span style='font-size:10.0pt;font-family:Arial'><ns0:PlaceType
w:insAuthor="Tim Hay" w:insDate="2010-03-10T10:45:00Z" w:endInsAuthor="Tim Hay"
w:endInsDate="2010-03-10T10:45:00Z"><ns0:PlaceType w:insAuthor="Tim Hay"
w:insDate="2010-03-10T10:45:00Z" w:endInsAuthor="Tim Hay"
w:endInsDate="2010-03-10T10:45:00Z"><st1:PlaceName w:st="on">Lead</st1:PlaceName>
<st1:PlaceType w:st="on">State</st1:PlaceType></ns0:PlaceType></ns0:PlaceType>
<ns0:PlaceName w:insAuthor="Tim Hay" w:insDate="2010-03-10T10:45:00Z"
w:endInsAuthor="Tim Hay" w:endInsDate="2010-03-10T10:45:00Z"><ns0:PlaceName
w:insAuthor="Tim Hay" w:insDate="2010-03-10T10:45:00Z" w:endInsAuthor="Tim Hay"
w:endInsDate="2010-03-10T10:45:00Z"><st1:PlaceName w:st="on">Procurement</st1:PlaceName></ns0:PlaceName></ns0:PlaceName>
<ns0:PlaceName w:insAuthor="Tim Hay" w:insDate="2010-03-10T10:45:00Z"
w:endInsAuthor="Tim Hay" w:endInsDate="2010-03-10T10:45:00Z"><ns0:PlaceName
w:insAuthor="Tim Hay" w:insDate="2010-03-10T10:45:00Z" w:endInsAuthor="Tim Hay"
w:endInsDate="2010-03-10T10:45:00Z"><st1:PlaceName w:st="on">Analyst</st1:PlaceName></ns0:PlaceName></ns0:PlaceName></span></font>
<br>
<font size=2 face=Arial><span style='font-size:10.0pt;font-family:Arial'><ns0:PlaceName
w:insAuthor="Tim Hay" w:insDate="2010-03-10T10:45:00Z" w:endInsAuthor="Tim Hay"
w:endInsDate="2010-03-10T10:45:00Z"><ns0:PlaceName w:insAuthor="Tim Hay"
w:insDate="2010-03-10T10:45:00Z" w:endInsAuthor="Tim Hay"
w:endInsDate="2010-03-10T10:45:00Z"><st1:PlaceName w:st="on">DAS</st1:PlaceName></ns0:PlaceName></ns0:PlaceName>
<ns0:PlaceType w:insAuthor="Tim Hay" w:insDate="2010-03-10T10:45:00Z"
w:endInsAuthor="Tim Hay" w:endInsDate="2010-03-10T10:45:00Z"><ns0:PlaceType
w:insAuthor="Tim Hay" w:insDate="2010-03-10T10:45:00Z" w:endInsAuthor="Tim Hay"
w:endInsDate="2010-03-10T10:45:00Z"><st1:PlaceType w:st="on">State</st1:PlaceType></ns0:PlaceType></ns0:PlaceType>
Procurement Office</span></font> <br>
<font size=2 face=Arial><span style='font-size:10.0pt;font-family:Arial'><ns0:Street
w:insAuthor="Tim Hay" w:insDate="2010-03-10T10:45:00Z" w:endInsAuthor="Tim Hay"
w:endInsDate="2010-03-10T10:45:00Z"><ns0:address w:insAuthor="Tim Hay"
w:insDate="2010-03-10T10:45:00Z" w:endInsAuthor="Tim Hay"
w:endInsDate="2010-03-10T10:45:00Z"><ns0:Street w:insAuthor="Tim Hay"
w:insDate="2010-03-10T10:45:00Z" w:endInsAuthor="Tim Hay"
w:endInsDate="2010-03-10T10:45:00Z"><ns0:address w:insAuthor="Tim Hay"
w:insDate="2010-03-10T10:45:00Z" w:endInsAuthor="Tim Hay"
w:endInsDate="2010-03-10T10:45:00Z"><st1:Street w:st="on"><st1:address
w:st="on">1225 Ferry St SE</st1:address></st1:Street></ns0:address></ns0:Street></ns0:address></ns0:Street>
U140</span></font> <br>
<font size=2 face=Arial><span style='font-size:10.0pt;font-family:Arial'><ns0:place
w:insAuthor="Tim Hay" w:insDate="2010-03-10T10:45:00Z" w:endInsAuthor="Tim Hay"
w:endInsDate="2010-03-10T10:45:00Z"><ns0:City w:insAuthor="Tim Hay"
w:insDate="2010-03-10T10:45:00Z" w:endInsAuthor="Tim Hay"
w:endInsDate="2010-03-10T10:45:00Z"><ns0:place w:insAuthor="Tim Hay"
w:insDate="2010-03-10T10:45:00Z" w:endInsAuthor="Tim Hay"
w:endInsDate="2010-03-10T10:45:00Z"><ns0:City w:insAuthor="Tim Hay"
w:insDate="2010-03-10T10:45:00Z" w:endInsAuthor="Tim Hay"
w:endInsDate="2010-03-10T10:45:00Z"><st1:place w:st="on"><st1:City w:st="on">Salem</st1:City></ns0:City></st1:place></ns0:place></ns0:City></ns0:place>,
<ns0:State w:insAuthor="Tim Hay" w:insDate="2010-03-10T10:45:00Z"
w:endInsAuthor="Tim Hay" w:endInsDate="2010-03-10T10:45:00Z"><ns0:State
w:insAuthor="Tim Hay" w:insDate="2010-03-10T10:45:00Z" w:endInsAuthor="Tim Hay"
w:endInsDate="2010-03-10T10:45:00Z"><st1:State w:st="on">OR</st1:State></ns0:State></ns0:State>
<ns0:PostalCode w:insAuthor="Tim Hay" w:insDate="2010-03-10T10:45:00Z"
w:endInsAuthor="Tim Hay" w:endInsDate="2010-03-10T10:45:00Z"><ns0:PostalCode
w:insAuthor="Tim Hay" w:insDate="2010-03-10T10:45:00Z" w:endInsAuthor="Tim Hay"
w:endInsDate="2010-03-10T10:45:00Z"><st1:PostalCode w:st="on">97301-4285</st1:PostalCode></ns0:PostalCode></ns0:PostalCode></span></font>
<o:p></o:p></p>
<p><font size=2 face=Arial><span style='font-size:10.0pt;font-family:Arial'>Ph.
503-378-4650</span></font> <br>
<font size=2 face=Arial><span style='font-size:10.0pt;font-family:Arial'>Fax.
503-373-1626 </span></font><br>
<font size=2 face=Arial><span style='font-size:10.0pt;font-family:Arial'>tim.hay@state.or.us</span></font>
<o:p></o:p></p>
<p><font size=2 face=Arial><span style='font-size:10.0pt;font-family:Arial'>********************************************************************</span></font><br>
<font size=2 face=Arial><span style='font-size:10.0pt;font-family:Arial'><ns0:PlaceName
w:insAuthor="Tim Hay" w:insDate="2010-03-10T10:45:00Z" w:endInsAuthor="Tim Hay"
w:endInsDate="2010-03-10T10:45:00Z">DAS</ns0:PlaceName> <ns0:PlaceType
w:insAuthor="Tim Hay" w:insDate="2010-03-10T10:45:00Z" w:endInsAuthor="Tim Hay"
w:endInsDate="2010-03-10T10:45:00Z">State</ns0:PlaceType> Procurement Office <ns0:place
w:insAuthor="Tim Hay" w:insDate="2010-03-10T10:45:00Z" w:endInsAuthor="Tim Hay"
w:endInsDate="2010-03-10T10:45:00Z"><ns0:City w:insAuthor="Tim Hay"
w:insDate="2010-03-10T10:45:00Z" w:endInsAuthor="Tim Hay"
w:endInsDate="2010-03-10T10:45:00Z">Mission</ns0:City></ns0:place>:</span></font>
<br>
<i><font size=2 face=Arial><span style='font-size:10.0pt;font-family:Arial;
font-style:italic'>"Demonstrate and provide leadership through innovative,
</span></font></i><br>
<i><font size=2 face=Arial><span style='font-size:10.0pt;font-family:Arial;
font-style:italic'>responsive, and accountable public procurement
services.<br>
********************************************************************<br>
</span></font></i><strong><b><i><font size=2 color=green face="Comic Sans MS"><span
style='font-size:10.0pt;font-family:"Comic Sans MS";color:green;font-style:
italic'>Please consider the environment before printing this email.</span></font></i></b></strong><i><font
size=2 color=fuchsia face=Arial><span style='font-size:10.0pt;font-family:Arial;
color:fuchsia;font-style:italic'><o:p></o:p></span></font></i></p>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><i><font
size=2 color=gray face=Arial><span style='font-size:10.0pt;font-family:Arial;
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