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</o:shapelayout></xml><![endif]--></head><body lang=EN-US link=blue vlink=purple><div class=WordSection1><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'>Hello Everyone,<o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'>The <i>Statewide Travel Policy</i> (OAM 40.10.00) has been updated and posted.<o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'>Changes to the current policy are effective January 1, 2012, and are summarized below.<o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoListParagraph style='text-indent:-.25in;mso-list:l0 level1 lfo2'><![if !supportLists]><span style='font-family:"Arial","sans-serif"'><span style='mso-list:Ignore'>1.<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-family:"Arial","sans-serif"'>Beginning January 1, 2012, <b>Oregon Senate Bill 556</b> requires the state to reimburse employees for private vehicle mileage based on the GSA’s two-tiered rate schedule. <o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoListParagraph><span style='font-family:"Arial","sans-serif"'>See <b>Appendix A and B</b><span style='color:#1F497D'> </span>of the updated policy for details and examples: </span><span style='font-family:"Arial","sans-serif"'><a href="http://www.oregon.gov/DAS/SCD/SARS/policies/oam/40.10.00.pdf">http://www.oregon.gov/DAS/SCD/SARS/policies/oam/40.10.00.pdf</a><o:p></o:p></span></p><p class=MsoListParagraph><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal style='margin-left:.5in'><span style='font-family:"Arial","sans-serif"'>See <b>Chapter 75</b> for new <b>Form 75.40.05 – Authorization to Use Private Vehicle</b>.</span><span style='font-family:"Arial","sans-serif"'> Section 137 of the updated policy discusses the use of the new form. <a href="http://www.oregon.gov/DAS/SCD/SARS/policies/oam/75.40.05.FO.pdf">http://www.oregon.gov/DAS/SCD/SARS/policies/oam/75.40.05.FO.pdf</a><o:p></o:p></span></p><p class=MsoNormal style='margin-left:.5in'><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><div style='margin-left:.5in'><div class=MsoNormal align=center style='text-align:center'><b><span style='font-family:"Arial","sans-serif";color:#1F497D'><hr size=2 width="100%" align=center></span></b></div></div><p class=MsoPlainText style='margin-left:.5in'>This change will require 8 new comptroller objects<span style='color:#1F497D'>. </span>Agencies should use the new comp objects to record reimbursements of private vehicle mileage when such mileage is<b> <i>incurred</i> </b><u>on or after January 1, 2012</u><b>.</b> <o:p></o:p></p><p class=MsoPlainText style='margin-left:.5in'><span style='color:red'><o:p> </o:p></span></p><p class=MsoPlainText style='margin-left:.5in'>Agencies should continue to use the current comp objects to record reimbursements of private vehicle mileage when such mileage is <b><i>incurred</i></b> <u>on or before December 31, 2011</u><b>.</b><o:p></o:p></p><p class=MsoListParagraph><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoPlainText style='mso-margin-top-alt:0in;margin-right:0in;margin-bottom:6.0pt;margin-left:1.0in'><b><span style='font-size:11.0pt'>New Comptroller Objects - Full GSA Rate:<o:p></o:p></span></b></p><p class=MsoPlainText style='mso-margin-top-alt:0in;margin-right:0in;margin-bottom:6.0pt;margin-left:1.0in'><span style='font-size:11.0pt'>4109 INSTATE MILEAGE REIMBURSEMENT-FULL RATE<o:p></o:p></span></p><p class=MsoPlainText style='mso-margin-top-alt:0in;margin-right:0in;margin-bottom:6.0pt;margin-left:1.0in'><span style='font-size:11.0pt'>4162 OUT-OF-STATE MILEAGE REIMBRSMT-FULL RATE<o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:0in;margin-right:0in;margin-bottom:6.0pt;margin-left:1.0in'><span style='font-family:"Arial","sans-serif"'>4450 PROF DEV INSTATE MILE REIMB-FULL RATE<o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:0in;margin-right:0in;margin-bottom:6.0pt;margin-left:1.0in'><span style='font-family:"Arial","sans-serif"'>4452 PROF DEV OUT-OF-ST MILE REIMB-FULL RATE<o:p></o:p></span></p><p class=MsoNormal style='margin-left:.5in'><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:0in;margin-right:0in;margin-bottom:6.0pt;margin-left:1.0in'><b><span style='font-family:"Arial","sans-serif"'>New Comptroller Objects - Reduced GSA Rate:<o:p></o:p></span></b></p><p class=MsoPlainText style='mso-margin-top-alt:0in;margin-right:0in;margin-bottom:6.0pt;margin-left:1.0in'><span style='font-size:11.0pt'>4110 INSTATE MILEAGE REIMBURSMNT-REDUCED RATE<o:p></o:p></span></p><p class=MsoPlainText style='mso-margin-top-alt:0in;margin-right:0in;margin-bottom:6.0pt;margin-left:1.0in'><span style='font-size:11.0pt'>4163 OUT-OF-STATE MILEAGE REIMB-REDUCED RATE<o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:0in;margin-right:0in;margin-bottom:6.0pt;margin-left:1.0in'><span style='font-family:"Arial","sans-serif"'>4451 PROF DEV INSTATE MILE REIMB-REDUCED RATE<o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:0in;margin-right:0in;margin-bottom:6.0pt;margin-left:1.0in'><span style='font-family:"Arial","sans-serif"'>4453 PROF DEV OUT-OF-ST MILE REIMB-REDUC RATE<o:p></o:p></span></p><p class=MsoListParagraph><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoListParagraph style='text-indent:-.25in;mso-list:l0 level1 lfo2'><![if !supportLists]><span style='font-family:"Arial","sans-serif"'><span style='mso-list:Ignore'>2.<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><b><span style='font-family:"Arial","sans-serif"'>Meals included in registration fees for conferences or seminars</span></b><span style='font-family:"Arial","sans-serif"'> – minor wording change; added bold subheading. <b>See paragraph 113.</b><o:p></o:p></span></p><p class=MsoListParagraph><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoListParagraph style='text-indent:-.25in;mso-list:l0 level1 lfo2'><![if !supportLists]><span style='font-family:"Arial","sans-serif"'><span style='mso-list:Ignore'>3.<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><b><span style='font-family:"Arial","sans-serif"'>Complimentary meals</span></b><span style='font-family:"Arial","sans-serif"'> – policy language clarified to align with the <i>Federal Travel Regulations</i> which <u>do not</u> require a reduction in the daily meal allowance. <b>See paragraph 114 and Appendix A.</b><o:p></o:p></span></p><p class=MsoListParagraph><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoListParagraph style='text-indent:-.25in;mso-list:l0 level1 lfo2'><![if !supportLists]><span style='font-family:"Arial","sans-serif"'><span style='mso-list:Ignore'>4.<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><b><span style='font-family:"Arial","sans-serif"'>Taxability of meal per diem</span></b><span style='font-family:"Arial","sans-serif"'> – policy language updated to explicitly indicate that meal allowances paid in connection with overnight travel status are <i>nontaxable</i> to the employee, while meal allowances that do <u>not</u> involve an overnight stay are <i>taxable</i> income. <b>See paragraphs 115 and 116.<span style='color:#1F497D'> </span><span style='color:red'>Please note this is not a policy change; it is a clarification of existing language.<o:p></o:p></span></b></span></p><p class=MsoListParagraph><b><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></b></p><p class=MsoListParagraph style='text-indent:-.25in;mso-list:l0 level1 lfo2'><![if !supportLists]><span style='font-family:"Arial","sans-serif"'><span style='mso-list:Ignore'>5.<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><b><span style='font-family:"Arial","sans-serif"'>Agencies’ responsibility to make good travel decisions </span></b><span style='font-family:"Arial","sans-serif"'>– a paragraph was added to help agencies select the appropriate mode of transportation based on GSA guidance.<b> See paragraph 122.<o:p></o:p></b></span></p><p class=MsoListParagraph><b><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></b></p><p class=MsoListParagraph style='margin-left:0in'><span style='font-family:"Arial","sans-serif"'>Both the current and new policy are posted to the OAM. Agencies should continue to use the current policy dated July 1, 2010, through December 31 and begin using the updated policy on January 1.<o:p></o:p></span></p><p class=MsoListParagraph style='margin-left:0in'><span style='font-family:"Arial","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoListParagraph style='margin-left:0in'><span style='font-family:"Arial","sans-serif"'>Thank you,<o:p></o:p></span></p><p class=MsoListParagraph style='margin-left:0in'><span style='font-family:"Arial","sans-serif"'>Kathy<o:p></o:p></span></p><p class=MsoNormal><b><span style='font-size:8.0pt;font-family:"Verdana","sans-serif";color:#353535'><o:p> </o:p></span></b></p><p class=MsoNormal><b><span style='font-size:8.0pt;font-family:"Verdana","sans-serif";color:#353535'>Kathryn Ross</span></b><span style='font-size:8.0pt'><o:p></o:p></span></p><p class=MsoNormal><b><span style='font-size:8.0pt;font-family:"Verdana","sans-serif";color:#353535'>Statewide Accounting & Reporting Manager</span></b><span style='font-size:8.0pt'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:8.0pt;font-family:"Verdana","sans-serif";color:#353535'>Oregon State Controller's Division</span><span style='font-size:8.0pt'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:8.0pt;font-family:"Verdana","sans-serif";color:#353535'>155 Cottage Street NE, U-50</span><span style='font-size:8.0pt'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:8.0pt;font-family:"Verdana","sans-serif";color:#353535'>Salem, OR 97301</span><span style='font-size:8.0pt'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:8.0pt;font-family:"Verdana","sans-serif";color:red'>NEW Phone: (503) 373-0265<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:8.0pt;font-family:"Verdana","sans-serif";color:#353535'>Fax: (503) 378-3514</span><span style='font-size:8.0pt'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:8.0pt;font-family:"Verdana","sans-serif"'><a href="http://oregon.gov/DAS/SCD/SARS">http://oregon.gov/DAS/SCD/SARS</a></span><span style='font-size:8.0pt'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:8.0pt'> <o:p></o:p></span></p><p class=MsoNormal><span style='font-size:8.0pt;font-family:"Verdana","sans-serif";color:#353535'>Data Classification: Level 1 - Published</span><span style='font-size:8.0pt'><o:p></o:p></span></p><p class=MsoNormal> <o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p></div></body></html>