<html xmlns:v="urn:schemas-microsoft-com:vml" xmlns:o="urn:schemas-microsoft-com:office:office" xmlns:w="urn:schemas-microsoft-com:office:word" xmlns:m="http://schemas.microsoft.com/office/2004/12/omml" xmlns="http://www.w3.org/TR/REC-html40"><head><meta http-equiv=Content-Type content="text/html; charset=us-ascii"><meta name=Generator content="Microsoft Word 12 (filtered medium)"><style><!--
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</o:shapelayout></xml><![endif]--></head><body lang=EN-US link=blue vlink=purple><div class=WordSection1><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'>Hello Travel Coordinators, </span><span style='font-family:"Tahoma","sans-serif";color:#1F497D'><o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'>This is a second reminder that April 1 is the deadline for submitting your agency's report on Travel Awards for calendar year 2011. This report must include a list of the specific travel awards earned during the year and the specific travel awards used during the year. The report should also provide the approximate dollar value of the travel awards that were used or redeemed. The dollar value of the travel awards used or redeemed is considered the total cost savings to the agency. Also, unless specifically exempted by statute, the reporting of travel awards applies to all agencies of the state as defined in <a href="http://www.leg.state.or.us/ors/291.html">ORS 291.002</a>.<o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'>OAM 40.10.00, <i>Statewide Travel Policy</i> (section 140), prescribes the travel award reporting requirements as required by <a href="http://www.leg.state.or.us/ors/292">ORS 292.230</a>. The <i>Statewide Travel Policy</i> may be accessed using this link: <span style='color:#1F497D'><a href="http://oregon.gov/DAS/SCD/SARS/policies/oam/40.10.00.pdf">http://oregon.gov/DAS/SCD/SARS/policies/oam/40.10.00.pdf</a></span>.<span style='color:#1F497D'> <o:p></o:p></span></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'>A sample form that employees can<span style='color:#1F497D'> </span>use to track travel awards earned/used throughout the year is available at:<o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'><a href="http://www.oregon.gov/DAS/SCD/SARS/policies/oam/75.40.02.FO.pdf">http://www.oregon.gov/DAS/SCD/SARS/policies/oam/75.40.02.FO.pdf</a><o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'>The annual Travel Award Report may be completed in letter format and must be signed by the Agency Head. Each agency must complete a report whether or not travel awards were earned or redeemed. <o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'>Please submit your reports to: <o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal style='margin-left:.5in'><b><span style='font-size:9.0pt;font-family:"Verdana","sans-serif";color:#353535'>Kathryn Ross</span></b><span style='font-size:9.0pt'><o:p></o:p></span></p><p class=MsoNormal style='margin-left:.5in'><b><span style='font-size:9.0pt;font-family:"Verdana","sans-serif";color:#353535'>Statewide Accounting & Reporting Manager</span></b><span style='font-size:9.0pt'><o:p></o:p></span></p><p class=MsoNormal style='margin-left:.5in'><span style='font-size:9.0pt;font-family:"Verdana","sans-serif";color:#353535'>Oregon State Controller's Division</span><span style='font-size:9.0pt'><o:p></o:p></span></p><p class=MsoNormal style='margin-left:.5in'><span style='font-size:9.0pt;font-family:"Verdana","sans-serif";color:#353535'>155 Cottage Street NE, U-50</span><span style='font-size:9.0pt'><o:p></o:p></span></p><p class=MsoNormal style='margin-left:.5in'><span style='font-size:9.0pt;font-family:"Verdana","sans-serif";color:#353535'>Salem, OR 97301</span><span style='font-size:9.0pt'><o:p></o:p></span></p><p class=MsoNormal style='margin-left:.5in'><span style='font-size:9.0pt;font-family:"Verdana","sans-serif";color:red'>NEW Phone: (503) 373-0265</span><span style='font-size:9.0pt;color:red'><o:p></o:p></span></p><p class=MsoNormal style='margin-left:.5in'><span style='font-size:9.0pt;font-family:"Verdana","sans-serif";color:#353535'>Fax: (503) 378-3514</span><span style='font-size:9.0pt'><o:p></o:p></span></p><p class=MsoNormal style='margin-left:.5in'><a href="mailto:Kathryn.Ross@state.or.us"><span style='font-size:9.0pt;font-family:"Verdana","sans-serif"'>Kathryn.Ross@state.or.us</span></a><span style='font-size:9.0pt'><o:p></o:p></span></p><p class=MsoNormal style='margin-left:.5in'><span style='font-size:9.0pt'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'>A big thank you to those agencies that have already submitted their reports!<span style='color:#1F497D'><o:p></o:p></span></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif"'>Kathy</span><span style='font-family:"Arial","sans-serif"'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:8.0pt'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:8.0pt'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:8.0pt;font-family:"Verdana","sans-serif";color:#353535'><o:p> </o:p></span></p><p class=MsoNormal><o:p> </o:p></p></div></body></html>