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<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">Hello Travel Coordinators,
</span><span style="font-family:"Tahoma",sans-serif;color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">This is a reminder that April 1 is the deadline for submitting your agency's report on Travel Awards for calendar year 2015. This report must include a list of the specific travel awards earned
during the year and the specific travel awards used during the year. The report should also provide the approximate dollar value of the travel awards that were used or redeemed. The dollar value of the travel awards used or redeemed is considered the total
cost savings to the agency. <span style="color:#1F497D"><o:p></o:p></span></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:black">Unless</span><span style="font-family:"Arial",sans-serif"> specifically exempted by statute, the reporting of travel awards applies to all agencies of the state as defined in
<a href="https://www.oregonlegislature.gov/bills_laws/lawsstatutes/2011ors291.html">
ORS 291.002</a>.<b> The annual travel award report may be completed in letter format and must be signed by the Agency Head or designate. To identify a designee, the agency head shall inform the Chief Financial Office in writing of the designation. Each agency
must complete a report whether or not travel awards were earned or redeemed. <o:p>
</o:p></b></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">OAM 40.10.00, <i>
Statewide Travel Policy</i> (section 140), prescribes the travel award reporting requirements as required by
<a href="https://www.oregonlegislature.gov/bills_laws/lawsstatutes/2011ors292.html">
ORS 292.230</a>. Travel award means <i>any object of value awarded by a business providing commercial transportation or lodging which can be used to reduce travel costs</i>. Travel awards include, but are not limited to airline frequent flyer miles and hotel
or car rental customer award bonuses, points, free rental days or hotel stays. Travel awards also include airline flight segment certificates or dollar bonuses that are offered to a traveler who is voluntarily or involuntarily bumped from an oversold flight.
Similar inconvenienced customer rewards offered by hotel or car rental agencies shall also become property of the state.<span style="color:#1F497D"><o:p></o:p></span></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">The <i>Statewide Travel Policy</i> may be accessed using this link:
<span style="color:#1F497D"><a href="http://www.oregon.gov/DAS/CFO/SARS/policies/oam/40.10.00.pdf">http://www.oregon.gov/DAS/CFO/SARS/policies/oam/40.10.00.pdf</a></span>.<span style="color:#1F497D">
<o:p></o:p></span></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">A sample form that employees can use to report travel awards earned/used throughout the year is available at:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"><a href="http://www.oregon.gov/DAS/CFO/SARS/policies/oam/75.40.02.FO.pdf">http://www.oregon.gov/DAS/CFO/SARS/policies/oam/75.40.02.FO.pdf</a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">Please submit your reports to:
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><b><span style="font-size:9.0pt;font-family:"Verdana",sans-serif;color:#353535">Robert W. Hamilton, CPA</span></b><span style="font-size:9.0pt;color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><b><span style="font-size:9.0pt;font-family:"Verdana",sans-serif;color:#353535">Statewide Accounting & Reporting Services Manager<o:p></o:p></span></b></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:9.0pt;font-family:"Verdana",sans-serif;color:#353535">Chief Financial Office</span><span style="font-size:9.0pt;color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:9.0pt;font-family:"Verdana",sans-serif;color:#353535">Department of Administrative Services</span><span style="font-size:9.0pt;color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:9.0pt;font-family:"Verdana",sans-serif;color:#353535">155 Cottage Street NE, U-50</span><span style="font-size:9.0pt;color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:9.0pt;font-family:"Verdana",sans-serif;color:#353535">Salem, OR 97301</span><span style="font-size:9.0pt;color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:9.0pt;font-family:"Verdana",sans-serif">Phone: (503) 373-0299<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:9.0pt;font-family:"Verdana",sans-serif;color:#353535">Fax: (503) 378-3514</span><span style="font-size:9.0pt"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:9.0pt;font-family:"Verdana",sans-serif"><a href="mailto:Robert.W.Hamilton@Oregon.gov">Robert.W.Hamilton@Oregon.gov</a><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:9.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">Thank you to those agencies that plan to submit their reports early!</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:8.0pt;font-family:"Verdana",sans-serif;color:#353535">Robert W. Hamilton, CPA<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:8.0pt;font-family:"Verdana",sans-serif;color:#353535">Statewide Accounting and Reporting Services Manager</span></b><b><span style="font-family:"Verdana",sans-serif;color:#353535"><o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:8.0pt;font-family:"Verdana",sans-serif;color:#353535">Chief Financial Office</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:8.0pt;font-family:"Verdana",sans-serif;color:#353535">Department of Administrative Services</span><span style="font-size:8.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:8.0pt;font-family:"Verdana",sans-serif">Phone: (503) 373-0299<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:8.0pt;font-family:"Verdana",sans-serif"><a href="http://oregon.gov/DAS/SCD/SARS"><span style="color:blue">http://oregon.gov/DAS/CFO/SARS</span></a></span><span style="font-size:8.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:8.0pt"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:8.0pt;font-family:"Verdana",sans-serif;color:#353535">Data Classification: Level 1 - Published</span><span style="font-size:8.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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