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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Hello Travel Policy Contacts,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">SARS has received a number of inquiries about
<a href="https://olis.leg.state.or.us/liz/2019R1/Measures/Overview/SB72">Senate Bill 72 (2019)</a> and travel awards. With this email, I’d like to clarify a number of things.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoListParagraph" style="margin-left:.25in;text-indent:-.25in;mso-list:l0 level1 lfo1">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><u><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Please Note</span></u></b><span style="font-size:10.0pt;font-family:"Arial",sans-serif"> – Senate Bill 72 covers a number of issues, the portion pertaining to
travel awards is contained in sections 1 and 2. In this email, when referring to Senate Bill 72, I’m only referring to sections 1 and 2.<b><o:p></o:p></b></span></p>
<p class="MsoListParagraph" style="margin-left:.25in"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></b></p>
<p class="MsoListParagraph" style="margin-left:.25in;text-indent:-.25in;mso-list:l0 level1 lfo1">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><u><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Effective Date</span></u></b><span style="font-size:10.0pt;font-family:"Arial",sans-serif"> – Sections 1 and 2 of Senate Bill 72 is effective January 1, 2020.
<b><o:p></o:p></b></span></p>
<p class="MsoListParagraph"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoListParagraph" style="margin-left:.25in;text-indent:-.25in;mso-list:l0 level1 lfo1">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><u><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Calendar Year 2019 Travel Awards Report</span></u></b><span style="font-size:10.0pt;font-family:"Arial",sans-serif"> – Agencies will still need to submit the
calendar year 2019 travel awards report to SARS by April 1, 2020. It will need to report all travel awards that were used or redeemed and the dollar amount of the savings for
<b>all</b> of 2019. The reporting requirements for calendar year 2019 are the same as they were for 2018.<b><o:p></o:p></b></span></p>
<p class="MsoListParagraph"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></b></p>
<p class="MsoListParagraph" style="margin-left:.25in;text-indent:-.25in;mso-list:l0 level1 lfo1">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><u><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Calendar Year 2020 Travel Awards Report and beyond</span></u></b><span style="font-size:10.0pt;font-family:"Arial",sans-serif"> – Agencies will no longer need
to track or report to SARS the travel awards that were used or redeemed and the dollar amount of the savings for calendar year 2020 and beyond.
<b><u><o:p></o:p></u></b></span></p>
<p class="MsoListParagraph"><b><u><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p><span style="text-decoration:none"> </span></o:p></span></u></b></p>
<p class="MsoListParagraph" style="margin-left:.25in;text-indent:-.25in;mso-list:l0 level1 lfo1">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><u><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Travel Awards</span></u></b><span style="font-size:10.0pt;font-family:"Arial",sans-serif"> – Although Senate Bill 72 repealed the specific language that “the
use of travel awards earned while conducting state business for personal travel constitutes personal gain from state employment and violates ORS 244.040”,
<b><span style="color:red">The Oregon Government Ethics Commission</span> <a href="https://www.oregon.gov/OGEC/docs/Opinions/2001%20Opinions/01A-1006.pdf">
Advisory Opinion 01A-1006</a> <span style="color:red">continues to be in effect, which states the personal
<u>use</u> of travel awards earned on official state business would be a violation of ORS 244.040</span></b>.<span style="color:red">
</span><b><u><o:p></o:p></u></b></span></p>
<p class="MsoListParagraph"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoListParagraph" style="margin-left:.75in;text-indent:-.25in;mso-list:l0 level2 lfo1">
<![if !supportLists]><span style="font-size:10.0pt;font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial",sans-serif">If an agency become aware of an instance of the personal
<b><u><span style="color:red">use</span></u> </b>of travel awards earned on official state business, it should be referred to an agency’s human resource office, consistent with any other violation of policy or statute.
<b><u><o:p></o:p></u></b></span></p>
<p class="MsoListParagraph" style="margin-left:.75in"><b><u><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p><span style="text-decoration:none"> </span></o:p></span></u></b></p>
<p class="MsoListParagraph" style="margin-left:1.25in;text-indent:-.25in;mso-list:l0 level3 lfo1">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Wingdings"><span style="mso-list:Ignore">§<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><u><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:red">If an employee earned, but did not personally use a travel award, that should not be considered a violation</span></u></b><span style="font-size:10.0pt;font-family:"Arial",sans-serif">.<b><u><o:p></o:p></u></b></span></p>
<p class="MsoListParagraph"><b><u><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p><span style="text-decoration:none"> </span></o:p></span></u></b></p>
<p class="MsoListParagraph" style="margin-left:.25in;text-indent:-.25in;mso-list:l0 level1 lfo1">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><u><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Travel Awards Block on TEDS</span></u></b><span style="font-size:10.0pt;font-family:"Arial",sans-serif"> – No decision has been made yet on whether the block
on the TEDS which indicates whether travel awards were accepted as a result of, or associated with, the state business trip will continue to be required. However, as noted above, the block remains as a requirement for calendar year 2019 travel. A decision
will be made in time for calendar year 2020 travel.<b><u><o:p></o:p></u></b></span></p>
<p class="MsoListParagraph"><b><u><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p><span style="text-decoration:none"> </span></o:p></span></u></b></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">If you have any questions, please email the SARS Statewide Travel Policy team at
<a href="mailto:SWTP.SARS@oregon.gov">SWTP.SARS@oregon.gov</a>.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Thank you,<o:p></o:p></span></p>
<p class="MsoListParagraph"><b><u><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p><span style="text-decoration:none"> </span></o:p></span></u></b></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Rob<o:p></o:p></span></p>
<p class="MsoListParagraph"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:8.0pt;font-family:"Verdana",sans-serif;color:#353535">Robert W. Hamilton, CPA<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:8.0pt;font-family:"Verdana",sans-serif;color:#353535">Statewide Accounting and Reporting Services Manager</span></b><b><span style="font-family:"Verdana",sans-serif;color:#353535"><o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:8.0pt;font-family:"Verdana",sans-serif;color:#353535">Chief Financial Office</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:8.0pt;font-family:"Verdana",sans-serif;color:#353535">Department of Administrative Services</span><span style="font-size:8.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:8.0pt;font-family:"Verdana",sans-serif">Phone: (503) 373-0299<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:8.0pt;font-family:"Verdana",sans-serif"><a href="http://www.oregon.gov/DAS/financial/acctng"><span style="color:blue">http://www.oregon.gov/DAS/financial/acctng</span></a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:8.0pt"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:8.0pt;font-family:"Verdana",sans-serif;color:#353535">Data Classification: Level 1 - Published</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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