[Libs-Or] Tech-Talk: OUTLOOK - Create Instant Follow-Ups
darci.hanning at state.or.us
Tue Oct 2 16:01:05 PDT 2018
Greetings and welcome to this week’s edition of Tech-Talk!
Want to share Tech-Talk? Ask first. Contact info at Tech-Talk.com<mailto:info at tech-talk.com> © 2018 Shared Results International
This Week's Topic: OUTLOOK
1. VIDEO ... Create Instant Follow-ups
2. ARTICLE ... Create Instant Follow-ups
3. COMMUNICATING ... Use "even if" when promoting
Photo by David Clode<http://r20.rs6.net/tn.jsp?f=001ylhlGynY36rJqJrjkDd1RCRh84OtGUMtAbxrdZ97Mf6Yx1j2onxqY6VpS9IDbHLJqXp-MTiF0DnzyPVRjdzuNYbHs1hrksBzoBG0GVLMUxoVxt0iyu94UoQ-YZCsALcp_Rzgdk1SqJqLcgwa8ZrW_AXz9ynqiYGN1hXNzGKMx5Z5UM0ndnVSrygkcX-bu5OfGqhPMc65qEr61Isna-uam0Vr4Sfhdwb3YmOt1R0rdsifKZSh5G4yomD11eLbxP5pq6ro4KHbWuSEbcVpSukiBg==&c=Fq6bGlZTQnNsgvcN7ntOurdMvSdvYYTaxkeDHa0uH_FFMUCM_zrs3A==&ch=puXCyoxAgRyxmMQsKf-HHoKPkQpWqwe5dsD5I3wySZ1e7z238YFOsA==> on Unsplash<http://r20.rs6.net/tn.jsp?f=001ylhlGynY36rJqJrjkDd1RCRh84OtGUMtAbxrdZ97Mf6Yx1j2onxqY6VpS9IDbHLJfrz4eRvnTOgF0H0W0Z4utnFEflBcwRuKJV6_cxcLGvAvlvewnY7-tClQqtPAuUh5nk5Js9SLAS5n60ULNRppSPvmBLBT222-wbqC_dsgG5uI88Vu28HNBxTiCAnG4NIDH7jKcRDZB4REr7jqIwdarhDzLjB_at2CF9RTgifYzGjqYS5YbH0YoaiktniYVaGIc0SMuft7oFaJerbnCyluWA==&c=Fq6bGlZTQnNsgvcN7ntOurdMvSdvYYTaxkeDHa0uH_FFMUCM_zrs3A==&ch=puXCyoxAgRyxmMQsKf-HHoKPkQpWqwe5dsD5I3wySZ1e7z238YFOsA==>
Brought To You By State Library of Oregon
[State of Oregon]
Visit Tech-Talk.com Archives<http://r20.rs6.net/tn.jsp?f=001ylhlGynY36rJqJrjkDd1RCRh84OtGUMtAbxrdZ97Mf6Yx1j2onxqY3T1YTHCPgGxG797i4Ni-_ZHTucMuIvC0kbkmAiJvQtYeMEFg3A36XDNzzX-v-BOLXVx6nVqGmDs5RjIux-p2XcSl5rWp3lYOXHjy6lFTntK&c=Fq6bGlZTQnNsgvcN7ntOurdMvSdvYYTaxkeDHa0uH_FFMUCM_zrs3A==&ch=puXCyoxAgRyxmMQsKf-HHoKPkQpWqwe5dsD5I3wySZ1e7z238YFOsA==>
Questions about Tech-Talk?
darci.hanning at state.or.us<mailto:darci.hanning at state.or.us>
Outlook - Create Instant Follow-ups
I recently sent an email to a colleague asking her for something. Then I turned around and created a task reminder so that I could remember to follow up -- so that it didn't get missed.
Wouldn't it be wonderful to create that reminder at the same time I sent the email – all in ONE step? Well... in Outlook there is a way to do this!
For example, if you are sending an email to a colleague requesting their feedback on a project by Thursday, you might also add a "to-do" or action item in your calendar related to the email. This way you can prompt yourself on the due date to make sure you received the feedback.
Normally, you would: 1) Send the email, and then 2) Create the calendar/task item. However, if you were to use the "Follow Up" function in Outlook when you are sending the email initially, you could do both things at the same time.
Outlook even makes it possible to encourage your email recipient to respond to your message … and can even remind them of certain actions that need to be taken by adding a "follow-up" to the email message that you send.
Outlook Flags and Message Reminders
There are three different choices for using the "Follow Up" tool. It can set up reminders when sending a message in Outlook for:
1. Yourself alone
2. The person you are sending the email to
3. Both you and the email recipient
Flag a Message for Yourself
When you Flag an email that you are sending to someone else -- as a reminder for YOURSELF -- you can set a start and end date for a task that will be created in your to-do list -- in My Tasks. Additionally, you can add a task Reminder date and time.
· Create a New email message.
· In the Message tab click the Follow Up drop-down arrow.
· Choose Add Reminder from the menu.
· A Custom box will open.
· Check the Flag for Me box.
· You have choices in the Flag to list such as: Follow up, For Your Information, Forward, Read, Reply, Review, etc. Select one from the drop-down list.
· Specify a Start and End date.
· Optional: Check the Reminder box and add the date that you would like to be reminded of this action/task.
Send a Reminder to Your Email Recipient
Just as you created an email reminder for yourself, you can create one for the person to whom you are sending the email -- at the same time. CAUTION: Make sure that the relationship that you have with this person is amenable to reminders. Some people may not appreciate a prompt from you.
· Follow the steps above except that you would check the Flag for Recipients box in addition to (or instead of) the Flag for Me box.
· You can also set a Reminder for the recipient, with a date and time.
· When the recipient receives the email, a "flag" and reminder will be displayed with the message.
TIP: A "softer" option would be to send a message that is flagged with one of the follow-up choices to add urgency, but do not add a recipient "reminder".
Even if ...
Even if you don't like marketing, you're always selling. You sell your children on the idea of getting a good education. You sell your family on going on a picnic. You sell yourself on working out to get fit.
Libraries, schools and small businesses are often trying to promote a program, enticing people to participate and educating their audiences on a specific idea. So you want to use the words that will have them sit up and take notice, right?
Here are a few slogans we found on the web that other libraries and schools have used.
Discover the Possibilities
Open Your World
Pump Up Your Chances of a Great Year. Vote for Me.
Pretty strong, right?
Now see how they feel when you add "even if" statements.
Discover the Possibilities Even If You're Time Challenged
Open Your World Even If You Don't Like to Travel
Pump Up Your Chances of a Great Year. Vote for Me
Even If You Don't Like Working Out.
[Ask a question]<http://r20.rs6.net/tn.jsp?f=001ylhlGynY36rJqJrjkDd1RCRh84OtGUMtAbxrdZ97Mf6Yx1j2onxqY7G-aL49IBaKRUoGRbe1rnkgJGKmi7VbfRWyjolF0jH7N1xCHpWMOVFRBW0JCYGwVGw4bxTQlyibUG1vYy4RC7Awk2yvYNjQVJnXTnZnZY6w2I7bfikUO5A=&c=Fq6bGlZTQnNsgvcN7ntOurdMvSdvYYTaxkeDHa0uH_FFMUCM_zrs3A==&ch=puXCyoxAgRyxmMQsKf-HHoKPkQpWqwe5dsD5I3wySZ1e7z238YFOsA==>
Copyright 1996-2018 Shared Results International. Published weekly. Do not forward this issue of Tech-Talk.com without prior permission from Shared Results International. Distribution is limited by contract. Forwarding it to unauthorized recipients constitutes copyright infringement.
For information on site licenses or how to include additional recipients, email darci.hanning at state.or.us<mailto:darci.hanning at state.or.us>
The Tech-Talk e-newsletter for Oregon library staff is distributed weekly via the Libs-OR and TechTalk mailing lists. Please do not forward. Know someone who might be interested in receiving a copy but they’re not on Libs-OR? Have them contact darci.hanning at state.or.us<mailto:darci.hanning at state.or.us> or visit http://listsmart.osl.state.or.us/mailman/listinfo/techtalk to subscribe to just the Tech-Talk newsletter!
This paid subscription service is supported in whole by the Institute of Museum and Library Services (IMLS) through the Library Services and Technology Act (LSTA), administered by the State Library of Oregon.
Darci Hanning, MLIS
Public Library Consultant / CE Coordinator
darci.hanning at state.or.us<mailto:darci.hanning at state.or.us> | 503-378-2527 | https://oregon.gov/library
Follow us: Facebook<http://fb.me/orlibsupport> | Twitter<https://twitter.com/ORLibSupport> | Tumblr<http://www.statelibraryor.tumblr.com/> | Pinterest<https://pinterest.com/statelibraryor/>
Ask me about the Edge Initiative<http://oregonedge.net/>!
[cid:image005.png at 01D31C27.4B9FEA30]
-------------- next part --------------
An HTML attachment was scrubbed...
-------------- next part --------------
A non-text attachment was scrubbed...
Size: 15548 bytes
More information about the Libs-Or