[R2R-OR] Check in the mail, dates to mark on your calendar, requesting changes and grant management tips

[Katie Anderson]

Hi! 2015 Ready to Read Grant checks were just mailed to library directors and grant information was mailed to key contacts so please look for them in your mail-they will be in 6x9 manila envelopes with a green sticker that says 'Ready to Read Grant'.

Attached are some grant management tips and a sample press release you may edit. You can learn what early literacy and summer reading activities other libraries are doing by reading the project descriptions<http://www.oregon.gov/osl/LD/Pages/youthsvcs/aboutready.aspx#Project_Descriptions> online--I've changed this document so now it describes what libraries are doing instead of listing the items they're paying for with Ready to Read funds.

Important dates to mark on your calendar:

*         December 31, 2014: You should receive your 2015 grant funds no later than this date.

*         July 1-10, 2015: You will receive your 2016 grant application early in July.

*         August 31, 2015: Your 2016 grant application must be postmarked by this date or it will be denied. This date is in the Oregon Revised Statutes so no exceptions can be made.

*         October 1-9, 2015: You will receive the form to report on your 2015 grant activities and will be informed that your 2016 grant application is accepted or denied in early October.

*         December 1, 2015: Your report on your library's 2015 grant is due at the State Library.

*         December 31, 2015: You must have spent all of your 2015 grant funds by this date. You may not carry grant funds over into the next grant cycle.

Requesting changes to your grant:

  *   If you shift funding among activities/budget items included in your grant application, then you do not need to get approval from the State Library nor describe it as a change to your grant activities in your report at the end of the year. Applications are based on estimates, actual expenditures will likely change during implementation.
  *   If you want to change the activities described in your application and add or remove budget items in your application, then you must email Katie.Anderson at state.or.us<mailto:Katie.Anderson at state.or.us> to request approval of the change prior to implementing it. Katie will send an email approving the changes to your grant for you to print and file with your other grant materials. Having an email trail documenting your request to change grant activities and approval of those changes from the State Library is good protection when your library and the State Library get audited. You can request a change to your grant at anytime-it's easy!

Please let me know if you have any questions.

Thanks,
Katie

Katie Anderson, Library Support and Development Services
* Youth Services Consultant * Oregon Center for the Book Coordinator *
Oregon State Library, 250 Winter St. NE, Salem, OR 97301
katie.anderson at state.or.us<mailto:katie.anderson at state.or.us>, 503-378-2528

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URL if hyperlink doesn't work: http://www.oregon.gov/osl/LD/Pages/youthsvcs/aboutready.aspx#Project_Descriptions
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