[Sora] Job Announcement: Administrative Specialist, Oregon Psilocybin Services (Administrative Support 2), Portland

Mon Aug 16 09:32:13 PDT 2021

From: Allbee Angela E <ANGELA.E.ALLBEE at dhsoha.state.or.us>
Sent: Friday, August 13, 2021 2:05 PM
To: Allbee Angela E <ANGELA.E.ALLBEE at dhsoha.state.or.us>
Subject: Job Announcement: Administrative Specialist, Oregon Psilocybin Services (Administrative Support 2), Portland

Good afternoon,

Please see the job announcement below for the Oregon Psilocybin Services team- feel free to share!

Have a great day,
Angie

Angela E. Allbee, EMPA
Manager, Oregon Psilocybin Services Section
Oregon Health Authority
Public Health Division
Center for Health Protection
503-689-5034

She/Her/Hers

Oregon Psilocbyin Services<https://www.oregon.gov/oha/PH/PREVENTIONWELLNESS/Pages/psilocybin-services-act.aspx>

The Oregon Public Health Division is located on the traditional village sites of the Multnomah, Kathlamet, Clackamas, Chinook, Tualatin, Kalapuya, Molalla, and other Indigenous nations.

________________________________

Administrative Specialist, Oregon Psilocybin Services (Administrative Support 2)

REQ-71955
Close date: 8/27/2021
Salary: $3211 - $4871 monthly
Location: Portland OR

This is a full-time, permanent, classified position which is represented by a union.

The Oregon Health Authority (OHA), Public Health Division (PHD), Oregon Psilocybin Services (OPS)<https://www.oregon.gov/oha/PH/PREVENTIONWELLNESS/Pages/psilocybin-services-act.aspx> section in Portland, OR is recruiting for an Administrative Specialist to assist the section manager with section administration and coordination, which includes administrative support to the Oregon Psilocybin Services Advisory Board and its subcommittees.

While some of this work may be conducted remotely at an alternate worksite with full access to the needed operating systems and technology, much of this work will need to be conducted at the primary work location listed in this announcement, the Portland State Office Building located at 800 NE Oregon Street, Portland, OR 97232. Work location can be changed at any time at the discretion of the hiring manager.

What will you do?
As an Administrative Specialist, you will schedule meetings, prepare agendas and meeting minutes. You will assist with contracts, invoice processing, billing, and facilitation of materials for section operations and provide support with personnel management, travel arrangements and reimbursements, and payroll. You will provide web editing for the section's website and ensure the coordination of internal or collaborative projects and program initiatives. In addition, this position will demonstrate the ability to perform job duties as assigned with a health equity lens; identify complex, challenging, or unique internal and service delivery problems and issues; interpret Oregon Revised Statutes (ORS), Oregon Administrative Rules (OAR), and Oregon Psilocybin Services (OPS) policies; and communicate across agencies and the public.

What's in it for you?
The public health division is a team of passionate individuals working to promote health across the lifespan of individuals, families, and communities. We value and support unique perspectives using a trauma-informed approach and aim to reflect these values in our hiring practices, professional development, and workplace. We are committed to racial equity as a driving factor to improve health outcomes for all communities that experience inequities.

We offer full medical, vision and dental benefits <http://www.oregon.gov/OHA/PEBB/Pages/index.aspx> with paid sick leave, vacation, personal leave and 10 paid holidays per year plus pension and retirement plans<http://www.oregon.gov/PERS/pages/index.aspx>. If you are a skilled administrative specialist with experience coordinating and supporting program objectives, apply today!

What are we looking for?
Minimum Requirements
Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations;
OR
An equivalent combination of training and experience. (NOTE: One year of postsecondary education may be substituted for up to one year of the experience.)

The State of Oregon is requiring all executive branch employees to complete their COVID-19 vaccination series by October 18, 2021 or six weeks after FDA approval of the vaccines, whichever is later, unless the employee receives a medical or religious exemption/accommodation. New employees must submit vaccination documentation or be approved for an exemption/accommodation before beginning work. For more information, visit https://www.oregon.gov/newsroom/Pages/NewsDetail.aspx?newsid=64241

Requested Skills

  *   Experience communicating effectively, both verbally and in writing, to diverse individuals across multiple levels of an organization.
  *   Experience providing diplomatic and friendly customer service to diverse individuals, advisory board and subcommittee members, stakeholders, partners, and the public.
  *   Experience working productively in a role with many stakeholders, priorities, and active streams of work.
  *   Experience managing competing deadlines and simultaneous assignments.
  *   Experience researching, developing, and coordinating policies, procedures, and processes, including process improvement plans for workflow efficiency and to achieve program goals.
  *   Experience tracking, maintaining, and reviewing documents for compliance with established criteria, including Oregon Revised Statutes, Oregon Administrative Rules, and other criteria.
  *   Experience working with computer systems, databases, and data quality management.
  *   Experience applying and accurately explaining laws, rules, policies, and procedures, specifically relating to public meetings and public records.
  *   Intermediate proficiency in Word, Excel, Outlook, Teams, PowerPoint, Visio, and the Internet.
  *   Experience promoting health equity, addressing systemic health disparities, and collaborating with diverse, vulnerable, and underrepresented populations.
How to Apply

To review the application and apply, please visit the following link:

https://oregon.wd5.myworkdayjobs.com/en-US/SOR_External_Career_Site/job/Portland--OHA--Oregon-Street/Oregon-Psilocybin-Services-Section-Administrative-Support--Administrative-Specialist-2-_REQ-71955-1

Contact Information

Cyndi Phipps-Roman
503-569-0066

Thanks!

Cyndi Phipps-Roman
Senior Recruiter/Public Health Division
OREGON HEALTH AUTHORITY
Agency Operations Division
Office of Human Resources
500 Summer Street NE
Salem, OR 97301
Email: cynthia.phipps-roman at state.or.us<mailto:cynthia.phipps-roman at state.or.us>
Cell phone: 503-569-0066
http://www.oregon.gov/OHA

"I've learned that people will forget what you said, people will forget what you did, but people will never forget how you made them feel." Maya Angelo

*See our Workday Webpage:  https://inside.dhsoha.state.or.us/agencies-offices/shared-services/human-resources/workday-hr-information-system.html

[Workday project + program banner (002)]

-------------- next part --------------
An HTML attachment was scrubbed...
URL: <https://omls.oregon.gov/pipermail/sora/attachments/20210816/834e41da/attachment.html>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image001.png
Type: image/png
Size: 23324 bytes
Desc: image001.png
URL: <https://omls.oregon.gov/pipermail/sora/attachments/20210816/834e41da/attachment.png>