[techtalk] Tech-Talk: EMAIL - Keep Those Wrong Email Addresses from Appearing

Tue May 22 15:23:53 PDT 2018

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 This Week's Tech-Talk: EMAIL

1. VIDEO ... Keep Those Wrong Email Addresses from Appearing
2. ARTICLE ... Keep Those Wrong Email Addresses from Appearing
3. COMMUNICATING ... Vary sentence length to keep interest

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Tech-Talk: EMAIL - Keep Wrong Email Addresses from Appearing
Intermediate

[Delete bad email addresses]

It happened again!

I got a bounce-back notice in my Inbox... an email I had sent had not been delivered. Why not, I wonder?

As it turns out, I used a "bad" email address. Okay, I can find the correct one and resend the note. But...

... how to keep it from happening again? The auto-fill will keep using it!

That "bad" address will populate ... again when I start typing ... and I may not notice it's wrong.

Unfortunately, the wrong address stays in the software memory... and inserts itself when you least expect it.

If you don't remember there's a bad one out there, you'll just assume what popped up was correct and use it, even if it's not.

 "Auto-complete" is a great feature and can save you time, but how can you delete the "bad" email addresses and prevent them from appearing?

Find them and DELETE them!

Delete Wrong or Old Email Addresses

Gmail

In Gmail, you can't get rid of (or correct) the address when you're composing a new email note -- you have to do it in the list of contacts. To delete or fix an email address:

·     With Gmail open, change the view to Contacts.
·     Every email in the auto-suggest list has a record associated with it.
·     Use the search box or scroll down the list of names to find the one to edit.

NOTE: The email address may be listed as a stand-alone contact (not associated with a name. Look for it alphabetically.)

[http://files.constantcontact.com/ee1208b4001/43209925-bbd5-4fd5-bc39-5b03c36d1b58.jpg]

·     Open the record. Edit the email address.
·     Or, with the contact record open, you can click the More drop-down button and choose to Delete the entire contact record. TIP: Sometimes we have more than one contact record for the same person so be careful which one you delete.

[http://files.constantcontact.com/ee1208b4001/f74a34cf-b903-42aa-9500-f49fe6953c4f.jpg]

Desktop Outlook

In Outlook, when you open a new email message and start typing the first few characters of an address, you can remove email addresses from the autocomplete list that appears when you start typing.

·     With a new email open, start typing the name or email address.
·     When you see an address that is incorrect (or one you no longer want in that auto-suggest list) look for an "X" to the right of the email address and click it to remove from the list.

[delete bad email address]

However, if the email address is wrong, or you want to delete it entirely, you’ll need to go to your Contacts list, open the record and either update the email address or click the Delete button.

Yahoo

In Yahoo, you also can remove the contact from the list or delete the contact record.

To remove a contact from the Auto-Suggest list:
·     Click Compose.
·     Begin typing the email address or contact's name in the "To" field.
·     When the unwanted contact appears, mouse over it and click the X icon.

To change a contact's address:
·     Click Compose.
·     Fill in the "To" field with a completed address.
·     Mouse over the contact's name to show the contact card.
·     Mouse over the More icon and select Edit card details.
·     Make your changes and then click Save.

[http://files.constantcontact.com/ee1208b4001/f8f1ecc8-4884-4c21-8ed0-cf647e6db944.png]

Communicating: Writing
"Varying sentence lengths keeps interest."

What do you think this list of numbers represents?

3, 18, 4, 10, 11, 1, 7, 7, 17
Each is the number of words in the first few sentences in the feature article above.

You see we varied the sentence length intentionally. It helps keep your interest. It motivates you to continue reading.

No matter what type of writing you're doing (report, directions, story) look for opportunities to vary your sentence length. Find ways to add really short ones ... one, two or three words.

TIP: One thing we do is to write whatever comes to mind ... and then go back and re-craft it for various sentence lengths. Try this and you will increase the impact you make on your readers.

[innovation]

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