[techtalk] MOBILE – How to be Effective in Using Dictation on Your Device

Thu Jun 2 08:53:46 PDT 2022

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Do you know the voice commands for punctuation?

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·     July 13: [GRAPHICS] Take Your Canva Designs to the Next Level [3pm ET for 1 hour]

·     July 27: [VIDEO] Create Highly Effective Videos with Narration and Animated Clips [3pm ET for 1 hour]

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MOBILE - How to be Effective in Using Dictation on Your Device
Intermediate

[voice to text]

When I first discovered the voice-to-text (or dictation) feature on my iPhone, I was in heaven! I'm pretty fast at typing on a regular-size keyboard, but my skills don't translate very well to the tiny buttons on a mobile device.

So when I learned I could just "speak" a text message (or use it with other apps), it took using my device to another level!

Some people treat text messages very casually and don't worry about sentence structure or punctuation, but I do! So, learning a few key commands to speak instead of type -- such as [period], [exclamation point], or [new line] – makes it even faster to send a text with only my voice.

Let's take a look at the use of voice-to-text and a "cheat sheet" of voice commands that you can use.

What Apps Use Dictation?

[microphone]

First, did you know that there are many apps on your mobile device where you can use the voice-to-text feature? It's available on most any that use the keyboard. Just look for the microphone icon at the bottom of the screen in such apps as:

·     Text messages
·     Emails
·     Notes
·     Social media
·     Maps
·     And more!

On newer Android and Apple iPhone devices, the speech-to-text is enabled automatically and ready to go.

How to Use Dictation on Apple iOS Devices (iPhone, iPad)

·     Open an app that uses the keyboard.
·     Tap in the text field to open the keyboard.
·     Tap on the microphone button at the bottom.
·     Start speaking. The words will appear on the screen.
·     Tap the keyboard icon when you are done speaking.

TIP: Don't worry about turning off the microphone. If it isn't detecting any sound, it will shut off by itself very quickly.

[tap the keyboard to stop]

[android keyboard]

Android Devices: How to Trigger Dictation

·     Open an app that uses the keyboard.
·     Go to the keyboard in your app and tap the microphone icon.
·     Start speaking, and the device will add your words to the screen.

How to Speak Your Punctuation and Formatting

Okay, you're using the speak-to-text feature and want to know the commands to format your sentences. You can add punctuation by speaking what you want.

For example, I could say:
Hey Tina [comma] what time are you going to be at
the restaurant tonight [question mark]

The desired formatting will appear automatically in your message.

Below are some common punctuation and formatting commands that you can use on both iPhone and most Android devices. Just say the command for these common options and the character (or action) will be added to your text.

What NOT to Say

You don't need to say, "space" after a sentence because the dictation app will automatically put one in. And if you do speak the word, it will type it out rather than just give you space.

Also, you might think you want to say, "end of sentence" or "new sentence" but that is not a choice. (Again, it will type it out if you do.) Instead use "new line" or "new paragraph".

·     period
·     comma
·     exclamation point
·     question mark
·     dollar sign
·     open parenthesis
·     close parenthesis
·     quote
·     end quote
·     new paragraph
·     new line
·     colon
·     semicolon
·     hashtag
·     caps on (then caps off ) to capitalize the first character of each word
·     all caps - to make the next word all uppercase
·     smiley - to insert :-)
·     frowny - to insert :-(

Tips for More Accurate Translation

And finally, to make sure your voice-to-text is translated correctly, the tips below make a big difference in clarity and accuracy.

[voice to text]

·     Speak clearly and enunciate so the app can pick up exactly what you say. No, you don't need to exaggerate.

·     Keep the phone close to your mouth so there is little or no interference.

·     It's best to use a Wi-Fi connection (rather than cellular). This is because your voice is actually sent to a server, where it is recognized and transcribed, and then sent back to your device. With all this going on you can see how Wi-Fi gives you more accurate typing.

·     Speak in chunks of time (about 30 seconds), pause for the transcription to process, and then speak again if your message is longer.

·     Use the auto-correct feature (text with blue lines underneath) to clean up your message before sending or saving.

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Communications: Training
Watch, stop, and talk

Here is a remarkably great idea we heard recently from one of our Tech-Talk subscribers. Greenburgh Public Library is actively using the resources we offer with their patrons in a very innovative way.

Of course, they are providing technology training as one of their many programs. And certainly, this usually takes a lot of preparation and development. But they are combining their training programs with Tech-Talk content in a unique way.

Here's what they do:

1.  They use one of our webinars as the source of information and presentation.
2.  They play it for the group (online and/or in-person)
3.  They STOP along the way to discuss what was presented and answer questions!

Isn't that brilliant?!

You can use this approach with any licensed learning you have! Combining real-time communications with pre-recorded training is quite clever. Here are some of the benefits:
·     The learning is more effective.
·     Training development time is minimal.
·     Library reputation and buzz is elevated.
·     Patron loyalty is elevated because they learned in an engaging way.

[https://files.constantcontact.com/ee1208b4001/da1c6ee9-ba35-4af5-9c80-8e1b5781189e.png]

Leadership
Careful preparation

I ran across the quote below and found it to be a valuable thought to keep in my office so that I would be reminded of it periodically.

I am not, by habit, a careful planner! Yes, I can plan ... and do. But not as much as I should. I tend to jump right in and start doing. And certainly, that strategy works well sometimes ... especially if I have been plagued with "over-thinking" before starting. (I bet some of you can relate!)

However, I think it is good to place more emphasis on careful preparation before diving in, because it results in so many levels of goals we need to achieve, that the energy created becomes self-fulfilling. (And we typically spend less time overall as a result.)

So the quote below reminds us of the power of careful preparation by Sun Tzu.

NOTE: Sun Tzu was a Chinese general, military strategist, writer, and philosopher who lived in the Eastern Zhou period of ancient China. He is traditionally credited as the author of The Art of War, an influential work of military strategy that has affected both Western and East Asian philosophy and military thinking. His works focus much more on alternatives to battle.

“The winner, after careful preparation, is confident he will win the war before he wages battle.

The losers, without preparation, engage the enemy first,
hoping they will win the fight.”
~Sun Tzu

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