[techtalk] PPT/G-Slides - Use These Cool "Presenter View" Options

Wed May 29 08:15:41 PDT 2024

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Do you know about these features when presenting?

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Webinars for You

NOTE: All webinars begin at 3 pm ET / 2 pm CT / 1 pm MT / 12 Noon PT and are one hour long.

·     June 12: [WEB TOOLS] Amazingly Helpful Tips for Getting a Book Published

·     June 26: [PPT & G-Slides] Cool Features You Can Use to Shine when Presenting with Slides

·     July 10: [VIDEO] Snagit Videos: From Screen Recording to Polished Productions

·     July 24: [EXCEL] Mastering Spreadsheet Magic: Typical Formula Techniques

View Webinars and Register Here<https://opiayfbab.cc.rs6.net/tn.jsp?f=001KKnQZUf9leGihcaygIrza1eVRzU71z8n3SONzFrBF9ffhRzPFHRlA_MGTWfdwJ6NZEM6rWTPIR4BDwxj8t_vCKTc-v_bHefSyg-s4iqAwIJPC0x1oz26KzUtttxTRwBAV4VtJkYH4a0JLsz2ypZJ56W8K4GiFRdUkuLWakhLbWQ=&c=OlhvSrlARgO9QfUvJ6a3l19arVmYDtR089ZRa3SHPWlFkhcQK_Ongg==&ch=LDDYZPHogxDRYtJfqP-F6MDH5ANsXzdN3klQwdzHJnPrM7_SllFloQ==>

PPT/G-Slides – Use These Cool "Presenter View" Options

Intermediate

[A person stands in front of a group presenting online sales data displayed on a screen with bar and pie charts. The audience is seated attentively listening and the setting appears to be a modern office or conference room.]

Have you ever found yourself in this situation?

You're standing in front of an audience and find that you stumble through speaking, shuffling through your notes and running the slideshow at the same time.

Being the center of attention in an auditorium of 300 people, in a conference room filled with colleagues, or in an online meeting… can be nerve-wracking for some... not to mention the wrenches that technology can sometimes throw into it.

You may have put a lot of time and effort into creating a powerful presentation with concise bullet points and impactful images only to stumble with the technology options when presenting live.

Don't worry… we're going to share with you cool options to use when presenting to make it easier to view notes and interact with your audience! Let's take a look at these features in PowerPoint and Google Slides.

"Presenter View" Options (MS 365 DESKTOP Version)

To use the Presenter View options, first you need to make sure that this feature is toggled on. When you have a PowerPoint open:

·     Go to the Slide Show tab.
·     Make sure the Use Presenter View box IS checked. It may vary by PowerPoint presentation.

[A screenshot of the Slide Show tab in Microsoft PowerPoint's ribbon interface. The highlighted options include "Keep Slides Updated" with a blue arrow pointing to "Show Media Controls" and a red arrow pointing to "Use Presenter View" in the "Set Up" group.]

NOTE: If the Use Presenter View is grayed out, in the Slide Show tab, go to Set Up Slide Show and make sure the Show type is set to Presented by a speaker (full screen).

Split Screen

The Split Screen view separates your screen into multiple areas ... while in the presenter view ... so that only you can see (not your audience): 1) the current slide, 2) the upcoming slide, 3) your notes, and 4) presenter options. This feature makes it so much easier for the presenter to focus.

NOTE: If you're using split screen while in an online meeting/webinar, you DO need to have two monitors so that you can see the presenter view on one screen while the audience sees your "shared" screen in the normal view.

Now, while you're still in the Slide Show tab, click the From Beginning option to start the slide show. From this screen you can:

1. View the current slide that your audience is seeing.

2. Preview the next slide in your presentation in the upper right… so that you can know what's coming next and be prepared to make a smooth transition.

3. View your presentation notes in the bottom right of the screen… so that you can refer to your talking points in more depth. Remember, your audience doesn't see them. TIP: If you have a lot of notes for that slide you can click the decrease font size icon so that you can view all of them without scrolling.

4. Easily advance to the next slide with very prominent forward (and backward) buttons.

5. Use additional presenter options – see below.

[A screenshot of a presentation software with labeled components: 1. Current slide the audience is viewing, 2. Preview of upcoming slide, 3. Notes for the current slide, 4. Button to advance to the next slide, 5. Additional options. The slide displayed is titled Agenda.]

While You're Presenting…

You can also quickly access other presenter options in your presenter view. Viewing from left to right (in the image below) they include:

[A presentation slide showing a busy cafe scene with people working on laptops, reflected on a glass wall. The next slide preview displays a close-up of white headphones on a purple background. The control menu is visible at the bottom. No notes are shown.]

1. Use the Laser pointer, Pen, or Highlight option to draw attention to certain items on your slide or show connections.

2. Toggle to the All Slides view if needed while your audience still views the current one - so that you can jump to any slide in your presentation easily.

3. Zoom into a section of your slide to focus on an important aspect.

4. Toggle to a solid Black screen to "pause" the presentation, but not leave the slide you're on. When you're ready to view the slide again, just click the icon to return.

5. If you are using the Cameo element to show your live video right in the slide, you can easily turn the camera on and off here. Learn more about the Cameo<https://opiayfbab.cc.rs6.net/tn.jsp?f=001KKnQZUf9leGihcaygIrza1eVRzU71z8n3SONzFrBF9ffhRzPFHRlA_r0cX-yPbwLQDXJDT6l1hlXij9JSMB3bndx2xFBcTtU7ZunIfKTZMFTPwEzqKZIynFElOm016EPRmlXnEMxj7WnN-8Vf0pi5mL_hNxF0XAvEpCp-_hLGON8XmAEh7NFPHhHwCfcEA2N3HHual2LeTEqQQcflVc5-Q==&c=OlhvSrlARgO9QfUvJ6a3l19arVmYDtR089ZRa3SHPWlFkhcQK_Ongg==&ch=LDDYZPHogxDRYtJfqP-F6MDH5ANsXzdN3klQwdzHJnPrM7_SllFloQ==> feature.

6. Go to Other slide show options, including End the show, Subtitle settings or White screen options.

7. Advance (or go back) to the next slide.

Learn More Presenter Tricks!

[A presenter in a suit speaks at a podium in front of a screen displaying "Business in Focus," while an audience listens attentively. A banner reads "WEBINAR Cool Features You Can Use to Shine when Presenting with Slido" with a Tech-Talk logo.]
WEBINAR:

Join us on Wednesday, June 26th at 3pm ET/ 12 pm PT for...

Cool Features You Can Use to Shine When Presenting with Slides

Register to Attend Here<https://opiayfbab.cc.rs6.net/tn.jsp?f=001KKnQZUf9leGihcaygIrza1eVRzU71z8n3SONzFrBF9ffhRzPFHRlA_MGTWfdwJ6NZEM6rWTPIR4BDwxj8t_vCKTc-v_bHefSyg-s4iqAwIJPC0x1oz26KzUtttxTRwBAV4VtJkYH4a0JLsz2ypZJ56W8K4GiFRdUkuLWakhLbWQ=&c=OlhvSrlARgO9QfUvJ6a3l19arVmYDtR089ZRa3SHPWlFkhcQK_Ongg==&ch=LDDYZPHogxDRYtJfqP-F6MDH5ANsXzdN3klQwdzHJnPrM7_SllFloQ==>

Microsoft 365 (WEB Version)

Unfortunately, the 365 WEB version of PowerPoint does not offer the "Presenter View"... with the extra capabilities of looking at your notes while speaking and seeing the upcoming slides.

Google Slides

If you work in the Google world, there are three different presentation modes when you're ready to present your slide show to an audience.

·     Presenter view – Where you have more options available (see below).

·     Start from beginning – When you click on the Slideshow button or from the menu select Start from beginning. This will start the basic slideshow without any speaker notes or additional options.

·     Present on another screen – This option will be grayed out unless you're using something such as Chromecast or AirPlay.

[Screenshot of Google Slides interface with a presentation titled "MOBILE - Creative Ways to use QR Codes". A dropdown menu is open under the "Slideshow" button, showcasing options for Presenter View and starting the slideshow from the beginning.]

"Presenter View" in Google Slides

We're going to focus on the Presenter view option. In your Google Slides presentation, in the top right corner, select the drop-down arrow next to Slideshow and choose Presenter View.

Now you have two windows on one screen: 1) The "Presenter" window with your controls and 2) The first slide that your audience will see. You can drag one of the windows to another monitor.

In the Presenter window, you will see:

1. Timer - In the upper left corner, a timer will start when you go into this view. You can Pause and Reset it. This helps you to rehearse your presentation or stay on track when presenting live.

2. Current Slide - Below the timer is a large thumbnail view of the slide your audience is seeing.

3. Previous/Next Slides - Displays a smaller picture of the prior slide and what's up next so that you can be ready.

4. Speaker Notes - In the right column there are two tabs. The default shows Speaker Notes. If you added your text notes below each slide, it will be displayed here.

[Screenshot of a presentation software displaying Slide 2 of 34 with the title “Creative Ways to use QR Codes.” The text on the slide reads “Scan QR codes in all types of places – in restaurants for menus, signs, for coupons, or a payment link… and more!” There are options to pause, reset, skip, and navigate slides.]

Audience Tools - If you toggle over to the Audience Tools tab, this option allows the presenter to view and respond to questions from the audience during the live presentation. When enabled, a link will be displayed that attendees can go to and submit questions for the presenter. Learn more about how this Q&A tool works here<https://opiayfbab.cc.rs6.net/tn.jsp?f=001KKnQZUf9leGihcaygIrza1eVRzU71z8n3SONzFrBF9ffhRzPFHRlA8TwQkDqpdHnHIbPfq5SqQDlMfHnrbEug1XLbEnaO2_6ManQuBXQccycHtJIeVCUT-igkyuormYu0Bv058-teV8rrfLfGVreACXkNc0G84Us65YaVRtqnTNel9L4mo3AkHjJXiLHHucW&c=OlhvSrlARgO9QfUvJ6a3l19arVmYDtR089ZRa3SHPWlFkhcQK_Ongg==&ch=LDDYZPHogxDRYtJfqP-F6MDH5ANsXzdN3klQwdzHJnPrM7_SllFloQ==> and see it live in our upcoming webinar<https://opiayfbab.cc.rs6.net/tn.jsp?f=001KKnQZUf9leGihcaygIrza1eVRzU71z8n3SONzFrBF9ffhRzPFHRlA_MGTWfdwJ6NZEM6rWTPIR4BDwxj8t_vCKTc-v_bHefSyg-s4iqAwIJPC0x1oz26KzUtttxTRwBAV4VtJkYH4a0JLsz2ypZJ56W8K4GiFRdUkuLWakhLbWQ=&c=OlhvSrlARgO9QfUvJ6a3l19arVmYDtR089ZRa3SHPWlFkhcQK_Ongg==&ch=LDDYZPHogxDRYtJfqP-F6MDH5ANsXzdN3klQwdzHJnPrM7_SllFloQ==>.

[A screenshot of Google Slides' Presenter view with a timer at 00:15:52. A red arrow points to the "Accepting questions from" section on the right, where a URL is displayed. Below the timer are buttons for Pause and Reset. An image of a QR code is visible on the left.]

[A series of smooth, dark stones arranged in a line, half-submerged in calm, reflective water with a soft, gray background.]

Communication: Grammar

A sneaky editing trap

I don't know about you, but I find that sometimes when I am editing text, I don't catch a switch from singular to plural ... or vice versa.

For instance, do you ever find yourself writing (or saying) phrases like this?

·     There's travel opportunities for you with this program.
·     A few of the goals of this project is to promote engagement.
·     Here's some handy web tools you can use.

OK, when I put them in writing (rather than speak them), the problem stands out more. Try speaking each of the bulleted sentenced (at least in your head) and see how comfortable you may be.

Clearly the verbs are singular; the subjects are plural. They need to match.

When we talk, the grammatical disconnect may not be so obvious, but when we are writing, they really need to be consistent.

Here's the sneaky trap that can happen. You start with: "One of the goals of this project is to...". Later you change it to "A few of the goals of this project..."

Oops, you've just switched to plural. Make sure the upcoming verb matches. It's easy to overlook because it's often is buried later in the sentence.

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Cheers,
Darci Hanning, MLIS (she/her/hers)
Public Library Consultant / CE Coordinator
Continuing Education Resources: https://libguides.osl.state.or.us/conted
State Library of Oregon | Library Support and Development Services
971-375-3491 | darci.hanning at slo.oregon.gov<mailto:darci.hanning at slo.oregon.gov> | www.oregon.gov/library<http://www.oregon.gov/library>
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