[Accounts-receivable-news] SWARM Updates

[SWARM * DAS]

Good afternoon.

Happy summer everyone! Please refer to the below updates from the Statewide Accounts Receivable Management (SWARM) team:


1.      Tools matrix now available! The Accounts Receivable Core Committee (ARCC) Tools and Process Improvement Subcommittee developed a matrix of accounts receivable (A/R) management tools to assist state agency A/R representatives. The tools matrix has been added to the A/R Toolkit on the SWARM webpage. How does it work? Once you open the Excel file, click on the drop down filter arrow in the Tool column to choose which A/R management tool you would like to learn more information about. The tools matrix includes which agencies have access to the tool and website links where applicable. The A/R Toolkit is accessible via the following link: http://www.oregon.gov/das/Financial/Acctng/Pages/Accounts-receivable-resources.aspx#toolkit.



2.      OAM Chapter 35 updates. The ARCC Policy Development and Review Subcommittee has been working diligently over the past year to review and update Oregon Accounting Manual (OAM) Chapter 35 accounts receivable management policies. There are currently five Chapter 35 policies out-for-comment which include updates to: 35.40.10 Assignments and Exemptions, 35.40.20 Collection Fees, 35.40.30 Assignments to Department of Revenue, and 35.40.40 Assignments to Private Collection Firms. Additionally, SWARM posted a new policy, OAM 35.30.80 Offers in Compromise, for comment. This policy provides criteria and processes for when an agency may offer or accept an offer in compromise. The criteria included in policy 35.30.80 were developed in partnership with the Department of Justice. The OAM policies out-for-comment are available via the following link: http://www.oregon.gov/das/Financial/Acctng/Pages/OAM.aspx.



3.      August ARCC meeting canceled. This is a reminder there will not be an ARCC meeting this month. SWARM upcoming events are available via the following link: http://www.oregon.gov/das/Financial/Acctng/Pages/AR.aspx.



4.      LFO report training. The annual liquidated and delinquent account reporting training is scheduled for Thursday, August 17 at 1:30pm in the Employment Auditorium. Registration is available through iLearn<http://ilearn.oregon.gov/Default.aspx>. Individuals registered to attend the training are encouraged to print the 2017 LFO Reporting Manual<http://www.oregon.gov/das/Financial/Acctng/Documents/2017%20Reporting%20Manual.pdf> and bring it with them to the training; copies will not be provided. For those agency representatives working outside of the Salem-metro area, SWARM will post the recorded training on the website by the end of next week.


Please contact Gerold<mailto:gerold.floyd at oregon.gov> or Stacey<mailto:stacey.a.chase at oregon.gov> if you have any questions. Have a great day!


Sincerely,

Gerold Floyd (503) 378-2709

Stacey Chase (503) 947-8567

Statewide Accounts Receivable Management
Chief Financial Office
Department of Administrative Services
www.oregon.gov/das/Financial/Acctng/Pages/AR.aspx<http://www.oregon.gov/das/Financial/Acctng/Pages/AR.aspx>

Data Classification: Level 1 - Published


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