[Accounts-receivable-news] A/R Year End Reporting Requirements and their due dates

[SWARM * DAS]

Good morning,



LFO Reporting Website<https://apps.oregonlegislature.gov/DelinquentAccounts/Account/LogOn?ReturnUrl=/DelinquentAccounts/> is now open to receive year-end reports. This is earlier than previous years to give agencies more time to complete the reporting at their convenience.  The LFO reports must be completed not later than October 1 per ORS 293.229, however the target date in the Honor Roll schedule is September 16th.  Please email SWARM.DAS at das.oregon.gov<mailto:SWARM.DAS at das.oregon.gov> with the date and name of person that completed the training. To ensure accuracy of reporting, please be sure to complete the LFO Reporting Worksheet<https://www.oregon.gov/das/Financial/Acctng/Documents/LFO_Reporting_Worksheet.xlsx> and the Agency year-end checklist<https://www.oregon.gov/das/Financial/Acctng/Documents/AR_Year-end_Agency_Checklist_.xlsx>.



To be eligible for the A/R Honor Roll, remember to:

  1.  watch the online Liquidated and Delinquent Account Report Training<https://www.oregon.gov/das/Financial/Acctng/Documents/2021_Liquidated_and_Delinquent_Account_Report_Training.mp4> prior to submitting your LFO report and email SWARM.DAS at das.oregon.gov<mailto:SWARM.DAS at das.oregon.gov> with the date completed. This is applicable to all agencies subject to LFO reporting in ORS 293.229.
  2.  Complete and submit the Accounts Receivable Performance Measures<https://www.oregon.gov/das/Financial/Acctng/Documents/75.35.12.FO.xlsx> (Quarter 4 and FY2022 annual measures) via email to SWARM.DAS at das.oregon.gov<mailto:SWARM.DAS at das.oregon.gov> by October 1. Applicable to agencies subject to the Oregon Accounting Manual<https://www.oregon.gov/das/Financial/Acctng/Documents/35.60.20.pdf>
  3.  Complete and submit the Annual Certification: Write-off, Abated, and Canceled Debt<https://www.oregon.gov/das/Financial/Acctng/Documents/75.35.15.fo.pdf> via email to SWARM.DAS at das.oregon.gov<mailto:SWARM.DAS at das.oregon.gov> by October 1. Applicable to "State Agencies" as that term is defined in ORS 293.234 (5)(b).
  4.  Complete and submit the Accounts Receivable Agency Year End Checklist<https://www.oregon.gov/das/Financial/Acctng/Documents/AR_Year-end_Agency_Checklist_.xlsx> via email to SWARM.DAS at das.oregon.gov<mailto:SWARM.DAS at das.oregon.gov> by October 1. Applicable to all agencies subject to LFO reporting in ORS 293.229.



If your agency used the LFO Reporting Worksheet<https://www.oregon.gov/das/Financial/Acctng/Documents/LFO_Reporting_Worksheet.xlsx> when preparing the LFO entries, please also email this to SWARM.DAS at das.oregon.gov<mailto:SWARM.DAS at das.oregon.gov>.  (this is not required for the Honor Roll).



SWARM will then review the agency reported data and contact the agency if there are any questions.



You'll find everything needed for LFO Reporting on SWARM's Accounts Receivable Resources website (https://www.oregon.gov/das/Financial/Acctng/Pages/Accounts-receivable-resources.aspx), under Liquidated and delinquent account reporting resources.



Please contact SWARM.DAS at das.oregon.gov<mailto:SWARM.DAS at das.oregon.gov>  with any questions that you have about any of the reports that are due by October 1.

Thank you,

Gerold Floyd
Statewide Accounts Receivable Management
Department of Administrative Services
Chief Financial Office, Statewide Accounting and Reporting Services
971-701-3651
Statewide Accounts Receivable website<http://www.oregon.gov/das/Financial/Acctng/Pages/AR.aspx>
Data Classification: Level 1 - Published

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