[Answerland-summit] Hotel quotes -- and a challenge

[Natalie Brant]

HI Robin,

Thanks for reaching out to the hotels. Do we necessarily have to block rooms? It made sense in Corvallis because the hotel was a block from the where the summit was held. But that won’t be the case this year. I’m wondering if we could just list the hotel options and let folks book what they want? I’m also wondering if there is some sort of widget or comment board we could add so people could potentially roommate up with others attending the summit?

I don’t think we need to hold the social event in a hotel necessarily either.

Sue, since you’re our Eugene correspondent…I’m wondering if you have any ideas for alternate spaces for a social event?

What to do others think?

-Natalie

Natalie Brant
(she/her/hers)
Reference Services Librarian
Government Information Division
Phone: (503) 378-5007
www.oregon.gov/library<http://www.oregon.gov/library>
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[Title: State Library of Oregon]

From: Answerland-summit [mailto:answerland-summit-bounces at listsmart.osl.state.or.us] On Behalf Of Robin Shapiro
Sent: Tuesday, January 21, 2020 9:42 AM
To: Ref Summit Planning Team (answerland-summit at listsmart.osl.state.or.us) <answerland-summit at listsmart.osl.state.or.us>
Subject: [Answerland-summit] Hotel quotes -- and a challenge

Hi all!

I asked for quotes from three hotels near Lane Community College, and I was a bit surprised by the rates offered -- but it seems the state high school track and field championships will be happening at the very same time, in Eugene.  Hotels may be more of a challenge than usual.

I asked for quotes for 20-25 rooms, mix of single and double, for 5/28 and said we'd expect some guests to stay an additional night for another library conference on 5/30.  I also asked about a availability of a meeting room and about parking.  Nobody answered the parking question.

Comfort Inn and Suites<https://www.choicehotels.com/oregon/eugene/comfort-suites-hotels/or163/rates?adults=2&checkInDate=2020-01-23&checkOutDate=2020-01-24&gpa=GPADRACK&mc=HAGOHPPXCS&meta=PMFGPADCSRACK_OR163_mapresults_US_1_desktop_2020-01-23_default_6721145021__standard__6721145021__standard_&pmf=hpagoogle&product=mapresults>, about 3.9 miles / 9 minutes from LCC, has acknowledged my inquiry but not yet sent a quote.

Candlewood Suites Eugene Springfield<https://www.candlewoodsuites.com/hotels/us/en/find-hotels/hotel/rates?qDest=3005%20Franklin%20Boulevard,%20Eugene,%20OR,%20US&qCiMy=02020&qCiD=23&qCoMy=02020&qCoD=24&qAdlt=2&qChld=0&qRms=1&qRtP=6CBARC&qIta=99618783&qSlH=EUGCW&qSlRc=K1KN&qAkamaiCC=US&qSrt=sBR&qBrs=re.ic.in.vn.cp.vx.hi.ex.rs.cv.sb.cw.ma.ul.ki.va.ii.&qAAR=6CBARC&qWch=0&qSmP=1&cm_mmc=hpa_US_desktop_EUGCW_mapresults_1_USD_2020-01-23_default_2087723216__false&setPMCookies=true&glat=META_hpa_US_desktop_EUGCW_mapresults_1_USD_2020-01-23_default_2087723216__false&qRad=30&qRdU=mi&srb_u=1&qSHBrC=CW&icdv=99618783>, about 4.5 miles / 10 minutes from LCC, has limited availability and can offer us rooms for $220/night.

Fairfield Inn and Suites<https://www.marriott.com/hotels/travel/eugfi-fairfield-inn-and-suites-eugene-east-springfield/>, about 4.6 miles / 11 minutes from LCC, offers us a group block at $189/night.  They also offer a boardroom that holds 15 people for a meeting/social, at $175 for less than 5 hours.

There's also a Motel 6 near the Comfort Inn and Suites; I haven't contacted them.  Due to the track and field event, rates are much higher than usual.  I'm not sure what we want to do from here -- what do you think?

Robin
----
Robin Shapiro
Reference and Instruction Librarian
Portland Community College
971-722-7126
robin.shapiro at pcc.edu<mailto:robin.shapiro at pcc.edu>
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