[Busmgrs] American Recovery and Reinvestment Act - Section 1512 Reporting Due - District Deadline of 3/31/10

[WILTFONG Michael]

                DA: March 4, 2010

TO:  Oregon School District Superintendents; School District Business Managers; Grant Managers

FR:  Sue MacGlashan, Assistant Superintendent - Office of Finance and Administration (ODE)

RE:  American Recovery and Reinvestment Act - Section 1512 Reporting Due - District Deadline of 3/31/10

Good afternoon - By now, you probably are well aware of the reporting requirements under the American Recovery and Reinvestment Act (ARRA), which was signed into law by President Obama on February 17, 2009. This law has provided a significant increase in federal support for education at a critical time for states but also requires extensive reporting by entities receiving ARRA funding. Data on the use of ARRA funds by recipients (i.e., the state) and sub-recipients (i.e., local educational agencies and other entities receiving funds through the state) are due to the federal government no later than the 10th day after the end of each calendar quarter.

We are approaching the due date for our third round of reporting to the federal government, April 10, 2010. No waivers can be granted for Section 1512 reporting; it is mandatory. For the state to meet the federal deadline, ODE's sub-recipients will have to submit their data by March 31, 2010.

ODE's data collection tool entitled "Recovery Act Reporting Collection" opens today, March 4. As with the previous rounds of reporting, ODE's reporting system will collect required information for each grant ODE has made to its sub-recipients and the state will report these data to the federal government on your behalf. Your reporting needs to include cumulative data on your ARRA activities from February 17, 2009 through March 31, 2010 - with the exception of the job data. You should report your job data for the third quarter only (i.e., not cumulatively).

To assist you with reporting, note there is a button named "Pre-Populate with Previous Quarter's Data and Save" that - when selected - will pre-populate the collection and save with the previous quarter's data on job impact, infrastructure and vendors. If there are no changes from your previous submission, your data have been saved and you can exit the collection. Or, the pre-populate feature can be used as your starting basis if you need to make changes; you can pre-populate and then simply update only those fields needing revisions. When you are finished with your edits, hit the "save" button when ready to submit and this will overwrite any previous data entries. The date and time stamp will be updated each time the "save" button is pushed.

For your reference, here is a link to the ODE's FAQ document on Section 1512 reporting. http://stimulus.k12partners.org/content/frequently-asked-questions-about-reporting-under-american-recovery-and-reinvestment-act-2009#attachments<http://stimulus.k12partners.org/content/frequently-asked-questions-about-reporting-under-american-recovery-and-reinvestment-act-2009>

Also for your reference, listed below are the ODE contacts for each ARRA grant.  For more information, please contact (to search the staff directory, click http://www.ode.state.or.us/search/staff/staff.aspx).

Grant Title                              Grant Manager                  ODE Contact
IDEA Part B, Section 611        Eric Richards                    Steve Smith
IDEA Part B, Section 619        Nancy Johnson-Dorn         Nancy Johnson-Dorn
IDEA Part C                           Nancy Johnson-Dorn         Nancy Johnson-Dorn
SFSF                                    Michael Wiltfong                Michael Wiltfong
CNP                                      Heidi Dupuis                      Heidi Dupuis
Title IA                                   Janet Bubl                         Janet Bubl
Title IID Technology               Carla Wade                        Carla Wade
Homeless                              Dona Bolt                         Dona Bolt

Please note we are expecting to have to revise how vendor data are reported but those changes will not affect this quarter's reporting. Rather, we anticipate making the changes beginning with the reporting period ending June 30, 2010.

As always, thank you for your assistance in helping the State of Oregon comply with the reporting requirements of ARRA.





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