[Busmgrs] A message from Michael Elliott: 2011-12 School Year Subaccount Payment

[WILTFONG Michael]

DA:             September 23, 2011

TO:             District Business Managers

FR:             Michael Elliott
                State School Fund Coordinator
                Department of Education

RE:             September 2011 School Year Subaccount Payment


Good Morning,

The allocation of the School Year Subaccount payments made this morning is available here: http://www.ode.state.or.us/services/ssf/2011-12-school-year-subaccount-estimate-7_7_11.pdf.  These payments represent your district's share of the total School Year Subaccount funds.  To get the total amount of School Year Subaccount funds being paid to your school district, you will need to add the $25 million and the $100 million columns together.  No additional funds will be available in June 2012.  Instead, we are providing all funds now to enable school districts to maximize the benefit of the funds during the school year.

As many of you will see in your LGIP account, the funds are listed as Basic School Support.  However, this is merely the vehicle we used for disbursing the payments.  The payments are for the School Year Subaccount funds and not an additional State School Fund basic payment.

The funds are to be used to enhance learning opportunities including increasing the number of school days or decreasing class size.  Additional examples of acceptable uses of funds include funding remediation and vocational funding.  In any event, the funding should focus on services to students in the classroom rather than teacher mentoring, retention or professional development.

There have been many questions regarding the requirements for an application/report to obtain the funds.  There will be no application required to use the funds.  The funds can be used as soon as you receive them.

There is, however, a report detailing how the funds were used that is due by January 15, 2011.  The report needs to be submitted to the President of the Senate, the Speaker of the House and the Legislative Fiscal Office. The report must include the following:

*       A description of the enhancements and activities along with the funding for each with comparable data for 2010-11;
*       Any measurable outcomes; and
*       How the school district or program determined its priorities.

The intent of the Legislature is not to have a prescribed format.  Legislative Fiscal Office has indicated they are expecting shorter reports that are no more than a few pages in length.  As long as the above information is included, the report should be fine.  If there are still questions, it is our recommendation that districts talk to each other to see how they are creating these reports.

If you have any questions, please feel free to contact me.

Sincerely,

Michael Elliott
State School Fund Coordinator
503-947-5627
Michael.S.Elliott at state.or.us






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