[Busmgrs] Notice of closing dates for claims

[GRAY Lillie]

Attention Business Managers

The Oregon Department of Education wants to alert you to dates which may have a fiscal impact on your entity.

SEFA:  All draws for claims through June 30th must be submitted in EGMS by close of business on July 26th to be included in ODE's 2013 Schedule of Expenditures of Federal Awards (SEFA).

Your external auditor uses ODE's SEFA report when conducting your Single Audit. Please keep in mind, if our amounts are in alignment this reduces the questions your auditor will ask.

CONTRACT PAYMENTS:  All invoices for contract payments for activities through June 30th must also be received by July 26th for posting to this report. Claims for June expenditures requested after July 26th will not be paid in the current fiscal year.  This could result in a delay in your June payments.

EGMS:  EGMS system will be offline and unavailable to your entity from July 27th through August 4th to facilitate ODE rolling sub grants into the 2013-2015 Biennium.  This period allows the roll and verification to be completed efficiently.

ODE is committed to timely, accurate, efficient and reliable service to enable your entity to serve the students of Oregon.  We hope by giving notice of these dates this will enable you to plan your work to correspond with these dates.  Should you have any questions or need additional information please feel free to contact me.

Respectfully,

Phyllis Reynolds
Grants Coordinator
phyllis.reynolds at state.or.us<mailto:phyllis.reynolds at state.or.us>

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