[Busmgrs] Section 1512 Reporting Due - District Deadline of 3/31/13

[WILTFONG Michael]

TO:  Oregon School District Superintendents; School District Business Managers; Grant Managers

FR:  Sue MacGlashan, Assistant Superintendent - Office of Finance and Administration (ODE)

RE:  American Recovery and Reinvestment Act (ARRA) - Section 1512 Reporting Due for Two Grants - District Deadline of 3/31/13


Good morning - As you probably are aware, most ARRA grants are now closed and Section 1512 reporting for these grants has concluded. To all of you who participated in this reporting process, thank you. You were critical to Oregon's success in meeting this requirement under federal law.

There are a couple of grants still open, however, and it's time once again to submit the required Section 1512 data for the following two grants:

*         School Improvement and

*         Advancing Longitudinal Data for Educational Reform (ALDER).

Please be aware no waivers can be granted; Section 1512 reporting is mandatory.

As with previous rounds of reporting, ODE will collect the required information from you using ODE's data collection tool entitled "Recovery Act Reporting Collection," which opened on Thursday, March 7. In order for the state to meet the federal deadline for this quarter's reporting, please submit your data to ODE by March 31, 2013. Please note your reporting needs to include data on your ARRA activities through March 31, 2013.

To assist you with reporting, there is a button entitled "Pre-Populate FTE and Infrastructure Data with Previous Quarter's Data and Save" that - when selected - will pre-populate the collection and save with the previous quarter's data on job impact and infrastructure. If there are no changes from your previous submission, your data have been saved and you can exit the collection. Or the pre-populate feature can be used as your starting point if you need to make changes, i.e., you can pre-populate and then simply update only those fields needing revisions, such as FTE amounts or "Jobs Impact Methodology." When you are finished with your edits, hit the "Save" button when ready to submit and this will overwrite any previous data entries. The date and time stamp will be updated each time the "Save" button is pushed.

Updates Made Previously to ODE's Collection Tool:

1.     No changes have been made to the collection tool since last quarter's reporting cycle.


2.     As noted in earlier communications, ODE added a "Payment Date" field for dates related to vendor payments. This assists us in our review of the individual vendor payments reported. The completion of this field is required when reporting vendor payments. Vendor information isn't cumulative and you only need to report vendor payments during the current quarter.

For your reference, here is a link to ODE's FAQ document on Section 1512 reporting: http://stimulus.k12partners.org/content/frequently-asked-questions-about-reporting-under-american-recovery-and-reinvestment-act-20-0

Also for your reference, listed below are the ODE contacts for each ARRA grant.  To search the staff directory: http://www.ode.state.or.us/search/staff/staff.aspx.

Grant Title                   ODE Contact
School Improvement    Tryna Luton
ALDER                        Mike Rebar

Thank you for your continued participation and support in helping the state meet the federal requirements under ARRA.
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <https://omls.oregon.gov/pipermail/busmgrs/attachments/20130313/d5529475/attachment.html>