[Busmgrs] Update on Lead Reimbursement information requests

[Sherry Ely]

Hi Michael,

Attached are our bills and the spreadsheet completed for our District.

Please let me know if there is anything we missed.

Thank you!
Sherry

From: busmgrs [mailto:busmgrs-bounces at listsmart.osl.state.or.us] On Behalf Of ELLIOTT Michael S - ODE
Sent: Monday, November 14, 2016 1:43 PM
To: busmgrs at listsmart.osl.state.or.us
Cc: FRENCH Brian - ODE; KELLY Michael T - ODE
Subject: [Busmgrs] Update on Lead Reimbursement information requests

Dear Business Managers,

As the requests for Lead Testing reimbursements start coming in, we see that a number of them are either unclear or incomplete in terms of the information that we need to satisfy the requirements of the legislature. Among other things, quite a number of requests are not specific enough about the location and usage. (i.e. Classroom sink-Other Human Consumption, West Hallway Fountain-Drinking etc.) We need this information to comply with the legislative requirements.

We certainly understand that everyone is busy and we are not trying to create more work for you.  Our goal is to make this as quick and easy as possible for all concerned. Please find attached a slightly modified copy of the information template, as well as an example copy in an effort to be clear about what we need. You are NOT required to use our template and we are not asking you to re-enter all of your data, but this is the basic information we need in order to process your requests.

We need to be able to track each test performed, and the cost of each test, to the particular fixture tested, as well as the qualified use of each fixture. Qualified uses are Drinking, Food Prep, and Other Human Consumption. In particular, we need the date of each test/retest for each fixture. It is simplest to list the fixture, date of initial test, followed by date(s) of each subsequent retest.

Also, when submitting data regarding fixture location, use, test dates etc., if possible, please send as Excel attachments. This is not a huge issue with smaller districts that have a limited number of samples, but with larger sets of samples, the time consumed and the potential for error in retyping all the data is considerable.


Thank you again for your submissions and for all your efforts in helping keep our kids safe!
Brian French and Michael Elliott
Brian.French at ode.state.or.us<mailto:Brian.French at ode.state.or.us>


Michael Elliott
School Facilities Coordinator | Office of Finance & Administration|School Finance & School Facilities| Oregon Department of Education
Office: 503.947.5627 | Fax: 503.378.5156 | *michael.s.elliott at state.or.us

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